Document Control Specialist

3 weeks ago

Toronto, Canada Railway Suppliers Full time

Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives. Cad rail’s delivery team will operate and maintain Metrolinx’s rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.

Summary of the role:

The Document Control Specialist will be responsible for all aspects of the document control administration for the Metrolinx’s Legacy Fleet Maintenance operations.

This individual will collaborate with the management team, customers, suppliers, partners and involved stakeholders.

Reporting to the Senior Manager Compliance and Safety, will be accountable for uploading deliverables and background information into the document control system, convey/communicate documents to various team members, manage various control logs and update the internal document control database.

  • Confirm that all HSE policies, processes and procedures are being complied
  • Provide support relating to the administration of the project’s document control process including archiving
  • Manage documents in Aconex and review/verify accuracy of data
  • Manage official transmission to and from the customer relating to controlled documentation
  • Manage all standard documents and ensure ISO9001 compliance
  • Responsible to coordinate and control document distribution and internal communication
  • Prepare packages and perform quality checks prior to distribution
  • Process all internal document control requests and retrieve documents from the database
  • Ensure follow up on internal review of documents by the business
  • Ensure documentation control principles are respected by all members of the business
  • Ability to develop KPI’s and present data
  • Ability to take accountability for results and overall performance to headquarters and manage multiple KPIs
  • Prepare senior management relating any potential complications
  • Work with the team to prepare and create recurrent reports that are requested by operations or higher
  • Comply with the company’s applicable policies and procedures as well as human resources’ guidelines.

Qualifications:

  • Ability to build strong rapport with the team and unionized maintenance personnel
  • 3 to 5 years experience in the area of document control or a related field
  • Experience with ISO9001 compliance
  • Experience working with Aconex
  • Must be detail-oriented and highly organized
  • Diploma or degree in related field such as archive studies, library sciences, project management, business administration. Consideration will be given to education, training and overall experience

 Nice to have:

  • Experience working in an unionized environment
  • Familiarity with related industries such as Aerospace
  • Previous experience working in the passenger/rail industry

Cad Rail Industries Ltd. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Cad Rail Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status

#J-18808-Ljbffr

  • Document Control Specialist

    5 days ago

    Toronto, Canada CAD Industries Ferroviaires Full time

    **Document Control Specialist** **Company Summary**: Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under...

  • Document Control Specialist

    3 weeks ago

    Toronto, ON, Canada Railway Suppliers Full time

    Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the...

  • Document Controller

    6 days ago

    Toronto, Canada ALSTOM Full time

    Req ID:402728 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    2 days ago

    Toronto, Canada ALSTOM Full time

    Req ID:439863 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    1 day ago

    Toronto, Canada ALSTOM Full time

    Req ID:402728 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    1 day ago

    Toronto, Canada Astaldi Canada Full time

    **Confidential - Construction and Engineering Industry** **Document Controller** **Role and General Responsibilities** - Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions - Organize and maintenance of all documentation pertaining to the project; including RFI’s, DCN's, NCR’s...

  • Documentation Specialist

    7 hours ago

    Toronto, Canada Northwest Healthcare Properties REIT Full time

    Position Description: Reporting to the Manager, Documentation Services, the Documentation Services Specialist is responsible for drafting, negotiating, and administering leasing related documents for the Canadian (and if required, the USA) portfolio of properties and for providing support to the mem

  • Event Security Specialist

    1 day ago

    Toronto, Canada Control Risks Full time

    We are seeking an experienced Event Security Specialist to join our team at Control Risks. As an Event Security Specialist, you will play a crucial role in ensuring the safety and security of our clients' events. **This position is a 6-month role.** **Responsibilities**: - Support Client event security team in the execution of safe, - secure and...

  • Document Control Coordinator

    4 days ago

    Toronto, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day...

  • Site Security Specialist

    3 weeks ago

    Toronto, Canada Control Risks Full time

    We are seeking an experienced Site Security Specialist to join our team at Control Risks. As the Site Security Specialist, you will play a crucial role in ensuring the safety and security of our clients' events.This position is a 6-month role.Responsibilities: Support Client event security team in the execution of safe secure and successful events, ranging...

  • Site Security Specialist

    19 hours ago

    Toronto, Canada Control Risks Full time

    We are seeking an experienced Site Security Specialist to join our team at Control Risks. As the Site Security Specialist, you will play a crucial role in ensuring the safety and security of our clients' events.This position is a 6-month role.Responsibilities:Support Client event security team in the execution of safe secure and successful events, ranging...

  • Document Control Coordinator

    6 days ago

    Toronto, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Document Control Assistant

    3 weeks ago

    Toronto, Ontario, Canada NES Fircroft Full time

    Job Title: Document Control Assistant Location: Toronto, ON Contract Length: May 6, 2024 – May 2, 2025 **high likelihood to be transitioned from contract to permanent hire Description: This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction....

  • Document Control Coordinator

    5 days ago

    Old Toronto, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day duties...

  • Document Control Coordinator

    1 week ago

    Old Toronto, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day duties...

  • Document Control Coordinator

    1 week ago

    Toronto, ON, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day...

  • Document Control Coordinator

    1 week ago

    Old Toronto, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day duties...

  • Document Control Coordinator

    1 week ago

    Old Toronto, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day duties...

  • Document Controller

    1 week ago

    Old Toronto, Canada Hatch Full time

    Requisition ID:91838 Job Category: Administration/Support Location: Halifax,NS,Canada Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work...

  • Document Controller

    2 weeks ago

    Old Toronto, Canada Hatch Full time

    Requisition ID:91838 Job Category: Administration/Support Location: Halifax,NS,Canada Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work...