Document Control Specialist

3 weeks ago

Toronto, Canada CAD Industries Ferroviaires Full time

**Document Control Specialist**

**Company Summary**:
Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives. Cad rail’s delivery team will operate and maintain Metrolinx’s rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.

**Summary of the role**:
The Document Control Specialist will be responsible for all aspects of the document control administration for the Metrolinx’s Legacy Fleet Maintenance operations.

This individual will collaborate with the management team, customers, suppliers, partners and involved stakeholders.

Reporting to the Senior Manager Compliance and Safety, will be accountable for uploading deliverables and background information into the document control system, convey/communicate documents to various team members, manage various control logs and update the internal document control database.

**Core Accountabilities**:

- Confirm that all HSE policies, processes and procedures are being complied
- Provide support relating to the administration of the project’s document control process including archiving
- Manage documents in Aconex and review/verify accuracy of data
- Manage official transmission to and from the customer relating to controlled documentation
- Manage all standard documents and ensure ISO9001 compliance
- Responsible to coordinate and control document distribution and internal communication
- Prepare packages and perform quality checks prior to distribution
- Process all internal document control requests and retrieve documents from the database
- Ensure follow up on internal review of documents by the business
- Ensure documentation control principles are respected by all members of the business
- Ability to develop KPI’s and present data
- Ability to take accountability for results and overall performance to headquarters and manage multiple KPIs
- Prepare senior management relating any potential complications
- Work with the team to prepare and create recurrent reports that are requested by operations or higher
- Comply with the company’s applicable policies and procedures as well as human resources’ guidelines.

**Qualifications**:

- Ability to build strong rapport with the team and unionized maintenance personnel
- 3 to 5 years experience in the area of document control or a related field
- Experience with ISO9001 compliance
- Experience working with Aconex
- Must be detail-oriented and highly organized
- Diploma or degree in related field such as archive studies, library sciences, project management, business administration. Consideration will be given to education, training and overall experience

**Nice to have**:

- Experience working in an unionized environment
- Familiarity with related industries such as Aerospace
- Previous experience working in the passenger/rail industry

Cad Rail Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual
- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status.

**Job Types**: Full-time, Permanent

**Salary**: From $70,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

  • Document Control Specialist

    1 month ago

    Toronto, Canada Atlantis IT group Full time

    **Document Control Specialist** **Toronto,ON REMOTE** **Contract** **Responsibilities**: Document Control Specialist for medical devices is responsible for managing and maintaining all documentation related to the development, design, and production of medical devices. This includes creating and updating documents such as design control plans, design...

  • Document Control Specialist

    4 weeks ago

    Toronto, Canada RYTE Corporation Full time

    **_Are you a skilled and experienced document controller, confident in your ability to oversee document management and engage with a global team?_**_ RYTE, a breakthrough Artificial Intelligence health tech company is looking for someone like you to be their "Document Control Specialist". Working at the downtown Toronto headquarters, this individual will...

  • Document Control Specialist

    1 month ago

    Toronto, Canada Atlantis IT group Full time

    **ROLE - Document Control Specialist** **LOCTION - Ontario, Canada,REMOTE** **Contract** **JD**: Document Control Specialist for medical devices is responsible for managing and maintaining all documentation related to the development, design, and production of medical devices. This includes creating and updating documents such as design control plans,...

  • Document Control Specialist

    4 weeks ago

    Toronto, Canada CAD Industries Ferroviaires Full time

    **Document Control Specialist** **Company Summary**: Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under...

  • Field Document Control Specialist

    6 days ago

    Toronto, ON, Canada Silver Hills Bakery Full time €50,000 - €63,000

    Document Control Specialist REPORTS TO: Director, Projects or designate We are looking for a Document Control Specialist to join our Projects team! The Document Control Specialist will be responsible for collecting, updating, and consolidating equipment documentation across all locations, and creating accessible resources for the team. The main...

  • Document Control Specialist

    1 month ago

    Toronto, Canada Railway Suppliers Full time

    Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the...

  • Document Control Specialist

    1 month ago

    Toronto, Canada Railway Suppliers Full time

    Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the...

  • Document Control Specialist

    1 month ago

    Toronto, Canada Railway Suppliers Full time

    Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the...

  • Document Controller

    1 month ago

    Toronto, Canada Aversan Inc Full time

    **Publications Specialist** **Location**:Toronto, ON **Schedule**: HYBRID (twice a week in office) - Tuesday and Thursday **Responsibilities** **Publications Specialist** - Formatting, editing, and publishing technical documents as per company format standards, in support of project deadlines. - Ensuring proper document revision control following...

  • Document Control Specialist

    1 month ago

    Toronto, ON, Canada Railway Suppliers Full time

    Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the...

  • Document Control Coordinator

    2 hours ago

    Toronto, Canada EBC Inc. Full time

    Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers...

  • Document Controller

    2 weeks ago

    Toronto, Canada Alstom Full time

    Req ID:450624  Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    1 month ago

    Toronto, Canada Amico Infrastructures Full time

    **Document Controller** Project Position Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering...

  • Document Controller

    2 weeks ago

    Toronto, Ontario, Canada Alstom Full time

    Req ID:450624 Imagine playing a central role in reducing the carbon footprint of Canada's busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    1 month ago

    Toronto, Canada CRH Canada - Cement QC Full time

    **Position: Document Controller** **Location: Toronto, Ontario** Dufferin Construction, a CRH Company is looking for a **Document Controller **to join its dynamic team of professionals passionately committed to world-class major project delivery. Project locations for this role include downtown Toronto and surrounding GTA area. The Role As a key part of...

  • Document Controller

    1 week ago

    Toronto, Canada Randstad Canada Full time

    Our client seeks a business-oriented Document Controller with a demonstrated history of effectively launching document management systems. Responsibilities include establishing document quality and metadata standards, recommending folder structures, and providing DMS training. Acting as the resident expert, you will advise on implementing new functions and...

  • Document Controller

    1 week ago

    Toronto, Canada Randstad Canada Remote Work Freelance Full time

    Our client seeks a business-oriented Document Controller with a demonstrated history of effectively launching document management systems. Responsibilities include establishing document quality and metadata standards, recommending folder structures, and providing DMS training. Acting as the resident expert, you will advise on implementing new functions and...

  • Document Controller

    2 weeks ago

    Toronto, Canada Alstom Full time

    Req ID:450624  Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through...

  • Document Controller

    1 week ago

    Toronto, Canada ALSTOM Full time

    Req ID:450624 Imagine playing a central role in reducing the carbon footprint of Canada's busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Control Coordinator

    3 hours ago

    Toronto, Canada EBC Inc. Full time

    Job DescriptionOur Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers,...