Document Controller

2 weeks ago

Toronto, Canada Spirits Canada Full time

**Job Details**

**Pay Rate**: $25 Per Hour - 4-week contract with possibility of extension

**Job Type**: Full-Time Contract

Spirits Canada is looking for a Document Controller to prepare, manage and file documents for our projects.

Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors.

Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents.

**Purpose of the Job**

Under broad supervision of the Senior Vice President, Public Affairs and Policy and Senior Manager of Communications, you will be required to upload deliverables and background information to the Electronic Document Management Systems (EDMS), transmit documents to the team, update internal document database, manage various document control logs/templates and provide status update on a weekly basis.

Training is provided.

**Responsibilities**
- Copy, scan and store documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Distribute project-related copies to internal teams
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed
- Ensure coordination of internal communication and control of document distribution

**Requirements and skills**
- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Basic knowledge of the distilled spirits industry and beverage alcohol law in Canada
- Hands-on experience with MS Office and MS Excel
- Knowledge of Electronic Document Management Systems (EDMS) - Indixio, M-Files, Chronoscan an asset but not required
- Proficient typing and editing skills
- Data organization skills
- Attention to detail

**Qualifications and Educational Requirements**:

- 2+ years of professional experience in document control;
- bachelor’s degree or two
- to three-year college program in relevant fields such as Archival Studies, Library Sciences, Records Information Management, Project Management or combination of education, training and experience;
- experience with Microsoft Office Suite is required.

**Application Deadline: February 3, 2023**

**About Spirits Canada**

Founded in 1947, Spirits Canada is the national trade organization advocating and representing the interests of the distilled spirits industry across Canada.

Our aim is to welcome, connect, educate and inform. From promoting relationships that strengthen the "grain to glass" process of premium distilled products, to driving industry success with, and for, our distilled spirits counterparts across the world on moderate and responsible consumption of alcohol, current issues, economic impact, policy, and data.

We want to inspire the past, present and future generation of distilled spirits lovers, and provide resources to ultimately grow the industry.

**Equal opportunity statement**

Spirits Canada is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

**Job Types**: Full-time, Fixed term contract
Contract length: 4 weeks

**Salary**: $25.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Toronto, ON

Application deadline: 2023-02-03
Expected start date: 2023-02-06

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