Administrative Clerk

4 weeks ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Manager, Child and Family Health, is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.

**MAJOR RESPONSIBILITIES**
- Provides support to management staff by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Business Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery.
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, Departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.

**QUALIFICATIONS**
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.
- Demonstrated ability to research/investigate issues and sound decision making skills to resolve problems and/or escalate as appropriate.

  • Administrative Clerk Purchasing

    1 month ago

    Newmarket, Canada Phoenix Systems Full time

    Located in Newmarket,Ontario, looking for an experienced Accounts Payable, Purchasing clerk to work 30-32 hours per week, responsible for the following tasks: Purchasing - work with small number of suppliers to obtain pricing and product, create and submit Purchase Orders Posting and reconciling AP Invoices Managing payments and check runs Manage and...

  • Court Administration Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immesdiate - Salary - Per hour - Salary Grade - $36.98 - $40.19 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Court Administration Clerk

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records...

  • Court Clerk

    1 month ago

    Newmarket, Canada The Regional Municipality of York Full time

    COURT CLERK – FUTURE OPPORTUNITIES This is a continuous posting based on operational need and will be used to create an eligibility list to fill upcoming opportunities within the next twelve months. The number of positions to be filled has not been identified at this time. The positions are casual and temporary.  SALARY  $ - $ per hour as per pay...

  • Collections Clerk

    6 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing operational support to the Provincial Offences Office and Business Operations including collecting defaulted Provincial Offences Act (POA) fine amounts through case assessment and legislative processes using direct negotiation methods, specialized collection assistance...

  • Collections Clerk

    7 days ago

    Newmarket, Canada The Regional Municipality of York Full time

    POSITION PURPOSE This position is responsible for providing operational support to the Provincial Offences Office and Business Operations including collecting defaulted Provincial Offences Act (POA) fine amounts through case assessment and legislative processes using direct negotiation methods, specialized collection assistance and/or commencing legal...

  • Accounting Clerk Intermediate

    5 hours ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Program Manager, Financial Services, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and...

  • Courtroom Clerk Reporter

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Supervisor, Court Support, is responsible for providing court administration support services for Provincial Offence court sessions including the operation of verbatim analog and digital recording equipment; preparing and certifying transcripts; preparing statistical reports, maintaining court...

  • Courtroom Clerk Reporter

    4 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Supervisor, Court Support, is responsible for providing court administration support services for Provincial Offence court sessions including the operation of verbatim analog and digital recording equipment; preparing and certifying transcripts; preparing statistical reports, maintaining court...

  • Administrative Clerk

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: Reporting to the Supervisor, Administrative Services is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes and...

  • Administrative Clerk

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Supervisor, Administrative Services is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes and...

  • Administrative Clerk

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Manager, Child and Family Health is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes and...

  • Administrative Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $31.60 - $34.34 - Department - York Region -> Community & Health Services -> Integrated Business Services - Location - IBSB Admin, Fin & ISDPP Newmrk - 17150 Yonge Street -...

  • Council & Committee Assistant

    5 days ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 18 months - Type of Position - a Replacement - Start Date - Immediate - Salary - Annually - Salary Grade - $61,819.00 - $70,270.00 - Department - York Region -> Corporate Services -> Clerks - Location - Office of the Regional Clerk - 17250 Yonge Street - Newmarket, ON...

  • Administrative Clerk Secretary

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Manager, Homelessness Community Programs is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes...

  • Administrative Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $31.60 - $34.34 - Department - York Region -> Community & Health Services -> Integrated Business Services - Location - IBSB Admin, Fin & ISDPP Newmrk - 17150 Yonge Street -...

  • Administrative Clerk Secretary

    1 week ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 12 - Type of Position - a Replacement - Start Date - Immediately - Salary - Per hour - Salary Grade - $31.60 - $34.34 - Department - York Region -> Community & Health Services -> Social Services - Location - Soc Services Admin - 17150 Yonge Street - Newmarket, ON L3Y 8V3...

  • Administrative Support Clerk

    4 weeks ago

    Newmarket, Canada Ministry of Children, Community and Social Services Full time

    Do you thrive in a client-service environment and possess demonstrated administrative, communication and customer service skills? If so, consider this challenging opportunity with the Ontario Disability Support Program (ODSP), in the Ministry of Children, Community and Social Services (MCCSS). The Ontario Disability Support Program serves a population that...

  • Legal / Property Administrator - Contract Role

    4 weeks ago

    Newmarket, ON, Canada Tegel Foods Ltd Full time

    Legal / Property Administrator - Contract Role We've got a fantastic fixed-term opportunity for a Legal/Property Administrator to join our team based in Newmarket for a 6-month basis. We are open to hearing from people on a full-time or part-time basis.  We're on the lookout for an Administrator / Law Clerk / Paralegal / Legal Executive who brings...

  • Committee Coordinator

    4 weeks ago

    Newmarket, Canada The Regional Municipality of York Full time

    POSITION PURPOSE: Reporting to the Deputy Regional Clerk, is responsible for providing administrative support to Committees and Council which will also include attendance at in-camera meetings and public hearings. MAJOR RESPONSIBILITIES Attends and records proceedings of regular, in-camera and public meetings of assigned Committee. Attends and...