Court Administration Clerk

3 weeks ago

Newmarket, Canada York Region Full time

Status
- Casual/On-call
- Temporary - Approximate length of assignment, in months
- Type of Position
- an Addition to Staff
- Start Date
- Immesdiate
- Salary
- Per hour
- Salary Grade
- $36.98 - $40.19
- Department
- York Region -> Legal & Court Services -> Court Services
- Location
- Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)- Job Description (E)

**POSITION PURPOSE**

This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records and responds to various stakeholders. Completes special projects as assigned. Responds to tracking requests, inquiries, motions, impersonations and appeals.

**MAJOR RESPONSIBILITIES**
- Reviews and administers incoming charges as received by a variety of enforcement agencies and ensures strict adherence to statutory time limits. Liaises with enforcement agencies to return matters not meeting legislative requirements; validates and reconciles tickets uploaded to database.
- Reviews all incoming information and enters into database.
- Commissions court affidavits specific to provincial offences under statutory authority of clerk of the court.
- Schedules in person counter and walk in guilty appointments and ensures all documentation is present and available.
- Prepares documentation for enforcement agencies to investigate impersonation requests from defendants and schedule follow up court appearance.
- Prepares Fail to Respond dockets and reviews and administers as per guidelines and regulations.
- Accepts payments, calculates fees, performs general cashier duties and prepares daily deposit, as required.
- Accepts documentation to certify convictions for Part 2 matters (parking) for non opt-in municipalities.
- Advises ministry of changes in driving record due to convictions.
- Provides administrative and support services to team lead and management.
- Provides assistance to the public through multiple channels, responds and investigates inquiries from various stakeholders.
- Prepares original appeal file and motions dockets for court of appeal ensuring all exhibits are attached.

**QUALIFICATIONS**
- Successful completion of a Post Secondary Diploma/Certificate (1 year or more) in Business Administration or Professional Program or related field or approved equivalent combination of education and experience.
- Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using the Integrated Court Offences Network (ICON) database to retrieve and access data.
- Satisfactory Police Criminal Background Check.
- Demonstrated knowledge of relevant Standards, Acts and Regulations.
- Demonstrated ability in the Region’s core competencies.
- Knowledge of general office procedures including records management system.
- Intermediate skills in virtual platforms and MS Office Suite.
- Council Approval Date
- Scheduled Weekly Hours
- As required and varies
- Scheduled Shifts
- Operational Hours
- Monday to Friday - 8:00am to 5:00pm - rotating shifts
- Close Date
- August 30, 2023
- # of Hires Needed
- 1
- Union
- CUPE 905 York Region
- .

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.

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