Administrative Clerk

2 months ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**:
Reporting to the Supervisor, Administrative Services is responsible for providing administrative and clerical support to the
assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management
staff; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and
program specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail
and electronic media.

**MAJOR RESPONSIBILITES**
- Provides support to management staff by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Business Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Performs standard office procedures including photocopying and faxing including courier pickup and delivery which may involve lifting bins and boxes and a lot of walking.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery.
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, Departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.
- Undertakes administrative research projects utilizing internet, external agencies and other sources.
- Will be expected to be available to work onsite in a fixed capacity as required.

**QUALIFICATIONS**
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.
- Ability to travel to off site locations in a timely and efficient manner, as required.

  • Administrative Clerk Purchasing

    2 months ago

    Newmarket, Canada Phoenix Systems Full time

    Located in Newmarket,Ontario, looking for an experienced Accounts Payable, Purchasing clerk to work 30-32 hours per week, responsible for the following tasks: Purchasing - work with small number of suppliers to obtain pricing and product, create and submit Purchase Orders Posting and reconciling AP Invoices Managing payments and check runs Manage and...

  • Court Administration Clerk

    6 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains...

  • Administrative Clerk/secretary

    1 week ago

    Newmarket, Canada York Region Full time

    Job Title - Administrative Clerk/Secretary - Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $30.98 - $33.67 - Department - York Region -> Community & Health Services -> Integrated Business Services - Location - IBSB...

  • Administrative Clerk/secretary

    2 weeks ago

    Newmarket, Canada York Region Full time

    Job Title - Administrative Clerk/Secretary - Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $30.98 - $33.67 - Department - York Region -> Community & Health Services -> Integrated Business Services - Location - IBSB...

  • Administrative Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Job Title - Administrative Clerk - Secretary - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 9 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $30.98 - $33.67 - Department - York Region -> Community & Health Services -> Public Health -> Infectious Diseases Control -...

  • Court Administration Clerk

    2 months ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records...

  • Court Administration Clerk

    3 weeks ago

    Newmarket, Canada York Region Full time

    Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immesdiate - Salary - Per hour - Salary Grade - $36.98 - $40.19 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Administrative Clerk-intermediate

    2 weeks ago

    Newmarket, Canada York Region Full time

    Job Title - Administrative Clerk-Intermediate - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 9 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $29.46 - $32.00 - Department - York Region -> Community & Health Services -> Public Health -> Infectious Diseases Control -...

  • Administrative Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    Job Title - Administrative Clerk - Secretary - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 24 Months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $30.98 - $33.67 - Department - York Region -> Transportation Services -> TRN & Infrastructure Planning -...

  • Court Clerk

    2 months ago

    Newmarket, Canada The Regional Municipality of York Full time

    COURT CLERK – FUTURE OPPORTUNITIES This is a continuous posting based on operational need and will be used to create an eligibility list to fill upcoming opportunities within the next twelve months. The number of positions to be filled has not been identified at this time. The positions are casual and temporary.  SALARY  $ - $ per hour as per pay...

  • Court Clerk

    1 week ago

    Newmarket, Canada The Regional Municipality of York Full time

    COURT CLERK – FUTURE OPPORTUNITIES This is a continuous posting based on operational need and will be used to create an eligibility list to fill upcoming opportunities within the next twelve months. The number of positions to be filled has not been identified at this time. The positions are casual and temporary.  SALARY  $ - $ per hour as per pay...

  • Accounts Payable Clerk

    5 days ago

    Newmarket, Canada Nature's Emporium Full time

    **About Nature's Emporium** Are you interested in being part of a team that works hard to help others Eat Well & Live Better? Nature’s Emporium LP is a family run, fast-growing company that operates several health food retail stores across southern Ontario. Its mission is to service the growing need for organic and natural foods, vitamins, and other...

  • Collections Clerk

    3 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing operational support to the Provincial Offences Office and Business Operations including collecting defaulted Provincial Offences Act (POA) fine amounts through case assessment and legislative processes using direct negotiation methods, specialized collection assistance...

  • Collections Clerk

    1 week ago

    Newmarket, Canada The Regional Municipality of York Full time

    POSITION PURPOSE This position is responsible for providing operational support to the Provincial Offences Office and Business Operations including collecting defaulted Provincial Offences Act (POA) fine amounts through case assessment and legislative processes using direct negotiation methods, specialized collection assistance and/or commencing legal...

  • Collections Clerk

    3 weeks ago

    Newmarket, Canada The Regional Municipality of York Full time

    POSITION PURPOSE This position is responsible for providing operational support to the Provincial Offences Office and Business Operations including collecting defaulted Provincial Offences Act (POA) fine amounts through case assessment and legislative processes using direct negotiation methods, specialized collection assistance and/or commencing legal...

  • Accounting Clerk Intermediate

    3 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Program Manager, Financial Services, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and...

  • Accounting Clerk Intermediate

    2 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Program Manager, Financial Services, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and...

  • Accounting Clerk-intermediate

    2 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Program Manager, Financial Services, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and...

  • Accounting Clerk-intermediate

    3 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the VARIOUS, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and processing journal entries;...

  • Accounting Clerk-intermediate

    1 week ago

    Newmarket, Canada York Region Full time

    Job Title - Accounting Clerk-Intermediate - IBSB PIE - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 5 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $32.22 - $35.04 - Department - York Region -> Community & Health Services -> Integrated Business Services -...