Receptionist

2 months ago

Toronto, Canada Circle of Care, Sinai Health Full time

Job Description
Reporting to the Office Supervisor, the Receptionist works as part of the Administrative Team supporting all departments to ensure the efficient implementation and day-to-day functions of the office. Assisting the Office Coordinator and Office Supervisor on daily tasks or special projects, the Receptionist leads by enthusiasm and is professional in all dealings with PSWs, staff and clients.
**We are looking for**: a full-time permanent Receptionist
**Salary**: Commensurate with experience
**Hours of Work**: 34 hours/week in office
**Reports to**: Office Supervisor

**Responsibilities**:
Reception Duties
- Overseeing the reception area by creating a welcome environment, greeting visitors, answering phone calls and correspondences and routing them to the appropriate contact as necessary.
- Arranging incoming and outgoing courier to ship out or pick up letters or packages as needed.
- Maintaining the reception area to ensure it is clean and presentable.
- Providing assistance to PSWs with their supplies, and any requests or issues they may have.
- Dealing professionally with client issues and pass them on to the appropriate parties.
- Supporting employee with booking workstations, meeting rooms and boardrooms.
- Schedule and coordinate the booking of boardrooms and meeting rooms.
- Preparing and setting up boardrooms for meetings and arranging refreshments as needed.
- Ensuring the meeting rooms and boardrooms are tidy and equipment are put away after meetings.
- Overseeing employee and guest parking.
- Provide support for teams when necessary.

General Office Administration
- Processing and fulfilling PPE supply orders for PSWs.
- Assisting Office Coordinator with onboarding of new staff including taking photos for employee ID badges, issuing office access cards and office supply/PPE distribution.
- Retrieving incoming mail and distributing them to the appropriate staff member.
- Use of mail and folding machines for outgoing mail.
- Assist with purchasing and the inventory management of office supplies.
- Maintaining adequate kitchen supplies and assisting with loading/unloading the dishwasher.
- Providing coverage to the Administrative Team as needed.
- Assisting with the onboarding of new employees.
- Supporting with special projects or other duties as required.
- Assisting Office Supervisor as needed.

Risk, Health and Safety Management
- Identifying and reporting health and safety incidents and concerns in a timely manner to the appropriate supervisors and/or funders, documenting incidents in EasyCare and escalating appropriately to the designated supervisors as outlined in the Client Safety Reporting policy (C.01.38).
- Participating in health and safety processes and procedures
- Participating in maintaining a safe workplace environment by cultivating a positive safety culture and encouraging best practices to promote both staff and client safety and well-being
- Participating in all health and safety training initiatives on a regular basis
- Taking proactive action against client incidents within your scope of practice
- Being actively involved in the improvement of the reporting system to prevent future reoccurrences
- Developing a plan to identify, manage and/or minimize client safety risks or situations in adherence with risk management operations policies
- Facilitating the planning discussion in the preparation stage prior to disclosure, with the goal of enabling a supportive and effective conversation.
- Promoting a culture of safety by being responsible for encouraging blame-free reporting.
- Investigating adverse events by performing a root cause analysis and gathering all relevant information as it pertains to the event.

**Qualifications**:

- Undergraduate in Computer Science or related.
- 1+ year of related experience; Experience in similar job roles.
- Competent in IT systems and servers, AD, Cybersecurity tools.
- Excellent knowledge with ITIL methodologies.
- Good analytical, troubleshooting and problem-solving skills.
- Good communication (both oral and written) and documentation skills.
- Flexible work hours.

Additional information
We are committed to an environment that is barrier free. If you require accommodation, please inform us in advance.
Powered by people. Sparked by passion. Circle of Care is made up of staff, students, and volunteers who bring energy and purpose, every day.

  • Receptionist

    4 days ago

    Toronto, Canada Adecco Canada Full time

    Receptionist job opening in Toronto, ON Adecco Professional currently hiring top talent for a receptionist job opening in Toronto, ON (near Union Station). This temporary, full-time Receptionist opening is an amazing opportunity for someone looking to further develop and/or sharpen their front facing corporate Receptionist skills in this polished,...

  • Receptionist

    1 month ago

    Toronto, Ontario, Canada Randstad Full time

    Receptionist Job OpportunityWe are seeking a skilled Receptionist to join our team at Randstad. As a Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and administrative support.Key Responsibilities:Provide administrative support to the team, including answering phone calls, responding to...

  • Receptionist

    1 month ago

    Toronto, Ontario, Canada Randstad Full time

    Receptionist Job OpportunityWe are seeking a skilled Receptionist to join our team at Randstad. As a Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and administrative support.Key Responsibilities:Provide administrative support to the team, including answering phone calls, responding to...

  • Receptionist

    1 month ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and organized Receptionist to join our team at Randstad Canada. As a Receptionist, you will be the first point of contact for external clients and internal departments, providing exceptional customer service and administrative support.Key Responsibilities:Manage telephone system and handle all...

  • Receptionist

    1 month ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and organized Receptionist to join our team at Randstad Canada. As a Receptionist, you will be the first point of contact for external clients and internal departments, providing exceptional customer service and administrative support.Key Responsibilities:Manage telephone system and handle all...

  • Receptionist

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and organized Receptionist to join our team at Randstad Canada. As a Receptionist, you will be the first point of contact for external clients and internal departments, providing exceptional customer service and administrative support.Key Responsibilities:Manage telephone system and handle all...

  • Receptionist

    3 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and organized Receptionist to join our team at Randstad Canada. As a Receptionist, you will be the first point of contact for external clients and internal departments, providing exceptional customer service and administrative support.Key Responsibilities:Manage telephone system and handle all...

  • Receptionist

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and organized Receptionist to join our team at Randstad Canada. As a Receptionist, you will be the first point of contact for external clients and internal departments, providing exceptional customer service and administrative support.Key Responsibilities:Manage telephone system and handle all...

  • Receptionist

    3 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and organized Receptionist to join our team at Randstad Canada. As a Receptionist, you will be the first point of contact for external clients and internal departments, providing exceptional customer service and administrative support.Key Responsibilities:Manage telephone system and handle all...

  • Receptionist

    5 months ago

    Toronto, Canada Essential HR Full time

    Unleash Your Potential: Join a Legacy of Financial Empowerment with Crawford, Smith, and Swallow Inc. For over 75 years, Crawford, Smith, and Swallow Inc. has been empowering individuals in the Niagara Peninsula to take control of their financial futures through expert tax, bankruptcy, and proposal services. Be part of our team of licensed professionals,...

  • Receptionist

    4 weeks ago

    Toronto, Ontario, Canada Careplus Assessments Inc Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Careplus Assessments Inc.Job Summary:The Receptionist will be responsible for providing exceptional customer service, managing front desk operations, and performing administrative tasks to support the smooth functioning of our office.Key...

  • Receptionist

    4 weeks ago

    Toronto, Ontario, Canada Careplus Assessments Inc Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Careplus Assessments Inc.Job Summary:The Receptionist will be responsible for providing exceptional customer service, managing front desk operations, and performing administrative tasks to support the smooth functioning of our office.Key...

  • Receptionist

    4 weeks ago

    Toronto, Ontario, Canada Careplus Assessments Inc Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Careplus Assessments Inc.Job Summary:The Receptionist will be responsible for providing exceptional customer service, managing front desk operations, and performing administrative tasks to support the smooth functioning of our office.Key...

  • Receptionist

    4 weeks ago

    Toronto, Ontario, Canada Careplus Assessments Inc Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Careplus Assessments Inc.Job Summary:The Receptionist will be responsible for providing exceptional customer service, managing front desk operations, and performing administrative tasks to support the smooth functioning of our office.Key...

  • Receptionist

    3 months ago

    Toronto, Canada Novado Skin Care Full time

    Overview We are seeking a professional and organized Receptionist to join our team. As the first point of contact for our office, the Receptionist plays a crucial role in providing excellent customer service and administrative support. Duties - Greet and welcome visitors in a friendly and professional manner - Answer and direct phone calls promptly -...

  • Receptionist

    5 months ago

    Toronto, Canada Acara Solutions Full time

    **We are looking for a receptionist for our client located in Downtown Toronto.** This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. -...

  • Receptionist - temporary

    5 months ago

    Toronto, Canada Adecco Canada Full time

    Receptionist job openings in Toronto, ON Adecco Professional currently hiring for a wide array of qualified individuals who are seeking Receptionists job openings in Toronto, ON. These temporary/interim Receptionist openings are amazing opportunities for individuals who are seeking opportunities to further develop their skills and gain hands on experience....

  • Receptionist

    5 months ago

    Toronto, Canada Grand Touring Automobiles Full time

    Grand Touring Automobiles is seeking to hire a part-time receptionist. We have recently moved into a brand new state-of-the-art facility and showcase the most exclusive brands in the automotive industry. As the Receptionist, you will greet all visitors and answer incoming phone calls maintaining a high level of professionalism. Your secondary...

  • Receptionist

    5 months ago

    Toronto, Canada Acara Solutions Full time

    **We are looking for a receptionist for our client located in Downtown Toronto.** This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. -...

  • Receptionist

    5 months ago

    Toronto, Canada Downtown AutoGroup Full time

    **Receptionist/Administrative Assistant - Elevate Your Career at Downtown AutoGroup!** Do you thrive in a customer-focused environment? Are you passionate about delivering exceptional guest experiences? Downtown AutoGroup is seeking a committed Receptionist/Administrative Assistant to join our dynamic team at one of our fast-paced dealerships. **Our...