Receptionist/junior Office Administrator
2 weeks ago
Seeking a Receptionist/Junior Office Administrator to join our Vancouver Office. Your primary responsibility will be to provide Reception duties and Office Support. As this is an entry level position, you will have the opportunity to further develop your office skills in a friendly and supportive environment and to learn about our Engineering firm, Nemetz (S/A) & Associates Ltd.
Positions Available: 1
Key Activities/Duties
- Answer and direct phone calls
- Greet Clients and Visitors
- Process incoming mail
- Attend to incoming and outgoing couriers
- Preparing documents, reports, and other forms
- Compose electronic correspondence
- Liaise with Building Manager for issues related to the suite/building
- Organize and File documents
- Order supplies and maintain inventory
- Coordinate Lunch & Learn meetings
- Organize and complete tasks related to Special Event Planning
- Providing support to other team members with work overflow
- Ensuring the office and reception area is kept tidy and ready to receive clients
- Other Administrative tasks as assigned
Attributes:
- Strong attention to detail
- Pleasant and professional manner
- Strong Teamwork; also able to work independently
- Friendly and positive attitude
- Eager to learn
- Problem Solving and Critical Thinking
Knowledge and Skills:
- Excellent communication skills (English essential)
- Excellent customer service skills
- Strong knowledge of Microsoft Suites including Word, Excel, Power Point, Outlook
- 1-2 years’ experience preferred
- Experience using Office equipment such as: Desktop Computers, Multiline Telephone Systems, Printers, Scanners, Label Makers, Video/Phone Conferencing Equipment
- Graduate of an Administrative Assistant program an asset
Other Conditions:
- Full time: 40 hours/week; Monday to Friday 0800 - 1700 hrs.
- Willing to be trained
We thank all those who apply. Only those selected for further consideration will be contacted.
**Job Types**: Full-time, Permanent
**Salary**: $20.00-$23.00 per hour
**Benefits**:
- Dental care
- Extended health care
Schedule:
- 8 hour shift
COVID-19 considerations:
Daily Health Check and Check in Required, Masks Mandatory in all office meetings. Covid-19 Vaccine required.
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
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