Judicial Assistant

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 48544
Ministry: Justice
Location: Calgary
Full or Part-Time: Full-time
Hours of Work: 36.25 hours per week
Permanent/Temporary: One full-time, one Temporary position and two Wage position
Scope: Open
Closing Date: March 4, 2024
Classification: Legal Administration 2

**Salary**: $2,073.50 - $2,549.41 bi-weekly ($54,118 to $66,539 per year)

The Alberta Court of Justice will recognize the importance of working collaboratively with First Nations, Metis and Inuit communities, and have a working knowledge around the Truth and Reconciliation Commission calls to action. They also understand the importance of child and family involvement, connection, and collaboration to a large array of other cultures and communities.

**Role Responsibilities**:
Do you have experience providing executive and legal assistant support within a challenging and dynamic work environment? Do you want to work with the busiest court in Alberta, assisting Alberta Court of Justice justices in rendering judgments that will impact Albertans? If so, the Alberta Court of Justice has exciting opportunities to provide executive and legal support to justices in Calgary.

As a Judicial Assistant, working in a team environment, you will be responsible for providing comprehensive administrative and legal support to up to five Justices of the Alberta Court of Justice, including but not limited to:

- managing calendars and scheduling appointments
- documenting and processing budgetary/claim expenses
- typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing
- researching and preparing correspondence and memoranda of a highly complex and confidential nature
- preparing material for court hearings
- handling sensitive and confidential information
- establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records
- handling incoming telephone inquiries and mail
- coordinating travel arrangements often of a complex nature
- coordinating meetings and conferences, which includes organizing and assembling all documents required
- scheduling judicial assignments
- performing backup duties for other Judicial Assistants performing other related administrative tasks as requestedCompetencies for this position include:

- excellent communication and judgement
- time management skills
- attention to detail
- punctuality
- ability to multi-task
- ability to work independently and without supervision
- conflict management skills
- dependability
- professionalism
- diplomacy

**Qualifications**:
All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview of why you are suitable for this role. Your grammar and punctuation will be assessed.

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with one year progressively responsible related experience working as a legal assistant or an executive assistant in a legal environment would be an asset. Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Experience working in the court system will be considered an asset.

Proficiency in Microsoft 365 programs is required.

Equivalencies:

- Additional directly related experience will be considered in lieu of some education.
- (Typing speed of at least 50 WPM is required.)

**Notes**:
There is one permanent, one temporary and two wage positions.

The hours of work for this position are Monday to Friday 8:15AM - 4:30PM, 36.25 hours a week.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

You will also be required to:

- Lifting up to 25 pounds.
- Travel to other court offices may be required.
- Typing speed minimum of 50 wpm This position requires bending, walking/taking the elevator to other floors within the courthouse and pushing/pulling a cart with files in it to these other floors.Optional: Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service
- Pension plans:

- Public Service Pension Plan (PSPP)
- Leadership and mentorship programs
- Professional learning and development
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
- Research Alberta Public Service Careers tool **APS Competencies**

Competencies are behaviours that are essential to r

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