Judicial Assistant

2 weeks ago

Edmonton, Canada Government of Alberta Full time

Role Responsibilities

Do you have experience providing legal assistant and executive support within a challenging and dynamic work environment? Do you want to work with the highest court in the province, with Alberta Court of Appeal Justices, in rendering judgments that will impact Albertans? If so, the Court of Appeal of Alberta has an exciting opportunity to provide executive and legal support to appellate Justices in Edmonton.

As a Judicial Assistant, working in a team environment, you will be responsible for providing comprehensive administrative and legal support to one or more Justices of the Court of Appeal of Alberta, including but not limited to:

managing calendars and scheduling appointments  documenting and processing budgetary/claim expenses typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing researching and preparing correspondence and memoranda of a highly complex and confidential nature preparing material for court hearings handling sensitive and confidential information establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records handling incoming telephone inquiries and mail coordinating travel arrangements often of a complex nature coordinating meetings and conferences, which includes organizing and assembling all documents required  assisting with the training of new Judicial Assistants performing backup duties for other Judicial Assistants performing other related administrative tasks as requested

As the ideal candidate, you will possess strong communication and problem-solving skills and will be highly motivated and creative in managing multiple projects with competing deadlines. 

To succeed in this role, you must have excellent attendance, as well as exercise a high level of professionalism, flexibility, and attention to detail. You will also possess strong leadership skills and have a well-developed ability to work independently. Having excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise.

Competencies for this position include:

excellent communication and judgment time management skills attention to detail punctuality ability to multi-task ability to work independently and without supervision conflict management skills dependability professionalism diplomacy

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview of why you are suitable for this role. Cover letters and resumes will be assessed for grammar, spelling, and punctuation, and the use of AI detection will be used as part of the screening process. 

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least one year progressively responsible related experience. 

Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Assets include:

Previous experience as a Judicial Assistant (5 years experience or more is preferred). Previous experience as an Executive Assistant.  A Legal Assistant diploma.  Experience working in a Court environment, preferably with the Court of Appeal.  Experience working in M365 environment.

Candidates may be asked to do further testing.

Selected candidates will be asked to complete typing and grammar tests prior to scheduling an interview. Typing speed of at least 60 WPM is required.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to .

Notes

There is a permanent position for the Edmonton location, full-time, working Monday to Friday 8:15AM - 4:30PM, 36.25 hours a week.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.

Working for the Alberta Public Service - Public Service Pension Plan (PSPP) - Alberta Public Service Benefit Information - Professional learning and development - Research Alberta Public Service Careers tool – Positive workplace culture and work-life balance Leadership and mentorship programs

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