Office Administrator

7 days ago

Surrey, Canada With You ABA Centre Full time

Responsibilities:

- Supervise and manage office staff, ensuring smooth daily operations
- Coordinate and manage schedule arrangements for staff and the clients (including overseeing staff vacation schedules, arranging substitutes, and liaising with parents).
- Verify the timesheets
- Complete, process, and organize documentation with precision
- Maintain and verify client lists to ensure current and accurate information.
- Design and update the flyer formats as needed to effectively communicate with our community.
- Conduct inventory checks to maintain essential supplies for our center's daily operations.
- Follow up on client intakes, providing a welcoming onboarding experience.
- Engage daily office work with a proactive and organized approach.
- Maintain our social media presence to connect with families and the wider community.
- Ensure secure access for early drop-offs and late pick-ups and supervise the learners.
- Manage and verify registration process with completeness and accuracy.
- Track packages, ensuring resources arrive as expected.
- Frequently communicate/discuss with the director about anything that is not clear
- Send reminders for special days, contributing to our center’s vibrant culture.
- Maintain a clean and welcoming office environment

Qualifications:

- Experience as an Office Administrator or similar role is preferred, but not required if you meet the requirement below.
- Proficiency in MS Office and Google Drive.
- Strong organizational skills with attention to detail.
- Excellent communication abilities, both written and verbal.
- A high school diploma is required; further qualifications in Administration are a plus.
- Respect everyone's confidentiality/professional boundaries.
- Must not know anyone already working at WYABA or who is client at WYABA
- Willingness to commit at least 1 year upon hiring

What We Offer:

- A chance to be part of a family-like team that values each member’s contribution; You will be so valued in our team by every member
- An opportunity to work in a fulfilling role surrounded by those who share your passion for child development.

How to Apply:
Application Deadline: Feb. 20th, 2024

At WYABA, we are proud to be an equal opportunity employer. We believe diversity enriches our performance and services. Join us in making a difference in the lives of children and families every day.

Feel free to adjust any details to better match the specifics of your center and the role you are offering.

**Job Types**: Full-time, Part-time, Permanent, Casual

**Salary**: $19.00-$23.00 per hour

Expected hours: No less than 20 per week

**Benefits**:

- Casual dress
- Extended health care
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Surrey, BC V3R 4B1 (required)

Work Location: Hybrid remote in Surrey, BC V3R 4B1

Application deadline: 2024-02-20

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