Assistant Registrar, Academic Systems
2 weeks ago
_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._
**Job Title: Assistant Registrar, Academic Systems**
- Administration _
**Position Status**:Permanent, Full-time
Non-Union
**Department**: Office of the Registrar (RO)
**Supervision Received**: Associate University Registrar
**Location**: Sault Ste. Marie or Greater Toronto Area, ON
**# of Positions**:1
**PRIMARY FUNCTIONS**:
A. Systems Coordination, Scheduling & Registration Management 70%
B. Reporting 20%
C. Other Duties 10%
**TOTAL 100%**
The Assistant Registrar, Academic Systems is a key leader in the Office of the Registrar (RO), focusing on providing functional, operational & technical expertise and management of the University’s various Student Administration Systems (SAS), and other related business systems.
By leading a team of functional specialists, they will oversee the maintenance of the student administration systems and scheduling. The incumbent will also plan and oversee the implementation of innovative and technical solutions to further service the mission of the RO, and enhance the student experience and the University community as a whole.
**RESPONSIBILITIES**:
**Systems Coordination and Scheduling & Registration Management (70%)**
- Oversee and ensure effective functioning and maintenance of the Student Administration System (SAS), including, but not limited to, Colleague, Elevate and ERecruit and related solutions, including troubleshooting programs, and managing system workflow and efficiency.
- Propose recommendations, identify and implement improvements and enhancements to the SAS, and related solutions, through leverage of cross-functional internal relationships, and conducting relevant research.
- Oversee and support the set-up of systems related to admissions, registration, student records, financial aid, configuration setting, and section-specific control.
- Manage system-wide user security settings to ensure appropriate access control for users.
- Plan and implement a long-term strategy related to scheduling and registration, with the University’s goals and operational plans in mind.
- Direct the production and maintenance of schedules for students, instructors, courses, laboratories, examinations and instructional space as well as the resolution of course/schedule registration-related issues, conflicts, and constraints.
- Plan and implement the short and long-term development and growth of scheduling and RO technical services to support academic program, faculty, department and university needs.
- Assess and execute team recommendations and solutions to business challenges, and ensure a positive return on investment/cost-benefit analysis.
- Act as the primary liaison between the Office of the Registrar and the Department of Innovation and Technology for all related projects and initiatives.
- Plan, prepare, and monitor departmental budget, in collaboration with other RO team members.
- Assist with the development, update, and maintenance of related RO policies and procedures.
- Collaborate with other administrative units, such as Admissions, Student Advising and Records, Innovation & Technology, and the Financial Aid Office, as required.
- Maintain internal relationships and expectations of service and quality control.
**Reporting (20%)**
- Oversee the planning, implementation, and maintenance of reporting services for internal and external key members of the University community.
- Responsible for the development of functional reports, data mining, and data integrity resolution.
- Liaise with senior staff, development teams, and other key members of the University community, to ensure analytical and reporting services (including regular data reporting) are valuable, clear, and accurate
- Create and oversee the rollout of training sessions, technical support, and written documentation to end-users, ensuring quality and accuracy.
**Other Duties (10%)**
- Provide day-to-day leadership to team members for all business/project initiatives.
- Other duties, as assigned.
**WORKING CONDITIONS**:
**Physical Effort**
- Minimal_
Work activities require mínimal periods of physical effort, requiring a variety of muscle movements with requirements for speed and coordination.
**Physical Environment**
- Minimal_
Minimal exposure to unpleas
-
Academic Calendar Coordinator
5 days ago
Sault Ste. Marie, Canada Algoma University Full time_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Graduate Studies Assistant
1 week ago
Sault Ste. Marie, Canada Algoma University Full time**Job Title: Graduate Studies Assistant**: - Staff Bargaining Unit_ **Position Status**:Permanent, Full-time (35 hours/week) OSSTF **Department**:Office of Research & Graduate Studies **Supervision Received**:Associate Vice-President, Academic (AVPA) **Location**:Sault Ste. Marie or Brampton, ON PRIMARY FUNCTIONS: A. Program & Academic Administration...
-
Manager, Communications
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...
-
Coordinator, Talent Acquisition
1 week ago
Sault Ste. Marie, Canada Algoma University Full time**Job Title: Graduate Studies Assistant**: - Staff Bargaining Unit_ **Position Status**:Permanent, Full-time (35 hours/week) OSSTF **Department**:Office of Research & Graduate Studies **Supervision Received**:Associate Vice-President, Academic (AVPA) **Location**:Sault Ste. Marie or Brampton, ON PRIMARY FUNCTIONS: A. Program & Academic Administration...
-
University Scheduler
7 days ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...
-
Wellness Coordinator
2 days ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...
-
Academic Student Success Advisor
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full time**JOB TITLE**:Academic Student Success Advisor - Staff Bargaining Unit_ **DEPARTMENT**:Student Success and Wellbeing **POSITION STATUS**:Temporary, Full-time (35 hours/week) 3-month contract, with possibility of extension OSSTF **LOCATION** Sault Ste. Marie **SUPERVISION RECEIVED**: Manager, Student Success **SUPERVISION EXERCISED**: Student...
-
Enrolment Services Specialist
4 days ago
Sault Ste. Marie, Canada Sault College Full timeNotice of Full-Time Support Staff Vacancy We are looking for amazing! If you are dynamic and would like the opportunity to help us to be recognized as the best student-centered College in the country, then you will find it here. As a member of our team, you will help students find their passions and help them achieve their amazing. If this is you, then join...
-
Manager, National Recruitment
2 days ago
Sault Ste. Marie, Canada Algoma University Full time_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Sault Ste. Marie, Canada Algoma University Full time_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Manager, International Recruitment
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full timeJOB TITLE: Manager, International Recruitment DEPARTMENT: Recruitment & Strategic Enrolment POSITION STATUS: Permanent, Full-time, Non-Union LOCATION: Sault Ste. Marie Campus SUPERVISION RECEIVED: Director, Recruitment & Strategic Enrolment SUPERVISION EXERCISED: Enrolment Specialists PRIMARY FUNCTIONS: - International Student Recruitment 50% - Event...
-
Social Work Administrative Assistant
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full time**JOB TITLE: Social Work Administrative Assistant (Timmins)** Staff Bargaining Unit **DEPARTMENT**:School of Social Work Timmins Campus **POSITION STATUS**:Permanent, Part-Time (20 hours/week) OSSTF Support Staff Union **SUPERVISION RECEIVED**:Director of Social Work **JOB SUMMARY**: Director - Administrative Support 30% Field Education, Admissions and...
-
Sault Ste. Marie, Canada Algoma University Full time_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
sault ste marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups...
-
Administrative Assistant to The Office of The
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full time**Job Title: Administrative Assistant to the Office of the Nyaagaaniid**: - Administration_ **Position Status**:Permanent, Full-Time Non-Union **Department**:Office of the Nyaagaaniid, Mukwa Waakaai’gan, EDI and Student Success **Supervision Received**:Executive Assistant to the Nyaagaaniid **Location**:Sault Ste. Marie, ON PRIMARY FUNCTIONS: A....
-
Research Assistant
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Research Assistant
5 days ago
sault ste marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Research Assistant
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Research Assistant
2 weeks ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
-
Research Assistant
1 week ago
Sault Ste. Marie, Canada Algoma University Full timeAlgoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...
