Faculty HR Manager

3 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

Faculty HR Manager

Department

Administrative Leadership | Department of Botany | Faculty of Science

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 3, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The incumbent will be responsible for the management of the faculty human resources requirements for the Department of Botany including all recruitment, promotion and tenure, and reappointment processes for bargaining and non-bargaining faculty.

Organizational Status
The Manager of Faculty Human Resources reports to both the Head of the Department and the Departmental Administrator. Works in the Department of Botany and interacts with faculty, staff, and students. The person in this position is the primary liaison with the Faculty of Science Dean’s Office, Faculty Relations, Human Resources, Finance, and other university and government agencies.

Work Performed
Manages all aspects of faculty appointment processes for research and teaching stream Assistant Professors/Associate Professors/Professors, Lecturers, Sessional Lecturers, Post-Doctoral Fellows, Research Associates, Visiting Faculty, Adjunct Professors, Associate Members, Emeriti faculty and Honorary positions.- Oversees the preparation of appointments, promotion and tenure cases. Serves as the resource person for the Departmental Promotion and Tenure Committees, Peer Review of Teaching Committees, and the Department Head; ensures compliance by obtaining sensitive and confidential information and reference materials related to appointment, promotion, tenure, and salary administration.- Consults with the Science Dean’s Office and Faculty Relations to ensure compliance with the UBC Faculty Collective Agreement when necessary.- Maintains and advises the Head on the periodic review and performance interview schedule for full-time faculty members.- Collaborates with other departments on HR processes within and outside of the Faculty of Science for a significant number of joint tenure stream faculty members.- Coordinates the recruitment, appointment, and renewal process of Lecturers and Sessional Lecturers. Processes and authorizes appointments in compliance with the Sessional Agreement and interprets this information for Sessional Lecturers. Forecasts sessional expenditures and prepares a financial report for the Administrative Director.- Manages all recruitment advertisements and ensures UBC advertising policies and recruitment guidelines are met; advises and implements appropriate changes when needed in consultation with the Dean’s office and Provost office. Ensures publication deadlines are met; forecasts budget for faculty recruitment, approves expenditures and prepares a financial report for the Administrative Director.-
- Responds to applicant queries and acts as the HR counsel for search committees.- Maintains knowledge of and implements policies and procedures around foreign national faculty immigration to fulfill IRCC, Service Canada, and other restrictions.- Coordinates all aspects of the relocation of new faculty members, ensuring compliance with Faculty Relations, and the Relocation and Immigration office. Works with the Facilities Manager to provide faculty onboarding orientation.- Acts as the resource to the Staff & Facilities Manager on all aspects of hiring foreign nationals and related immigration when necessary. Provides support and counsel on staff management, recruitment, and online appointment systems.- Manages the retirement process for faculty members.- Contributes to and implements departmental policies and guidelines around faculty human resource functions.- Works with the Department Head on faculty related complaints, violations, and termination.- Oversees the coordination and maintenance of records of faculty awards for the department-
- Coordinates and implements the annual faculty salary increase process including Career Progress Increments (CPI), Merit/PSA, and GWI.

Consequence of Error/Judgement
This position requires the highest le

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