HR Coordinator, Client Services

4 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

HR Coordinator, Client Services

Department

Floater HR | Faculty Affairs | Faculty of Medicine

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 29, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Aug 29, 2025

Job Summary

The HR Coordinator is a key member of the HR Client Services in the Dean’s Office, Faculty Affairs, and is responsible for day-to-day operations of all human resource activities across a portfolio of Faculty of Medicine (FoM) units, departments, school and centres, based on needs and strategic projects. This position provides advice, guidance and recommendations on a broad range of human resources activities on faculty, staff and students appointments for the Faculty of Medicine (FoM). This role collaborates closely and takes a proactive approach with all units within the FoM Dean’s office, units within the Faculty, Provost’s Office, Faculty Relations, UBC Payroll, Financial Services, other UBC units and distributed sites as required.

The Client Services team within the Faculty of Medicine, Dean’s Office delivers full suite HR support for the FoM’s units, departments, schools, and centres based on a cost recovery model. This includes processing, advising, recruiting, performance management, process development, etc., through the entire employee lifecycle, for faculty, staff, and students.

Organizational Status
The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.

Our Vision: To Transform Health for Everyone

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, 3 schools, and 25 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

The UBC Vancouver Campus is located on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam) people. The City of Vancouver is located on Musqueam, Squamish, and Tsleil-Waututh First Nations territory.

Work Performed
- Develops, maintains, and supports HR best practices, strategic objectives and special projects, working closely with HR Manager, Client Services.
- Manages full employee life cycle (recruiting, hiring, immigration, onboarding, leaves, reappointments, termination) of non-tenure faculty, including Research Associates, Postdoctoral Fellows, Adjunct Professors, visiting scholars and Affiliate faculty; staff; and students.
- Manages faculty compensation increases (merit, performance service adjustments, career progress increments), supports Faculty merit committee, and liaises with the Faculty Affairs team as necessary.
- Assesses the need for, recommends improvements, and implements administrative policies, practices, and procedures to be observed by staff with regard to Human Resources issues.
- Works with senior administrators, managers, and other relevant individuals within the portfolio to ensure supervisors are aware of their responsibilities, including providing appropriate orientation, developing resource materials, providing information to new staff and faculty related to access to UBC systems, performa

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