Administrative Assistant, Faculty and Adjuncts

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Administrative Support 4 (Gr8)
Job Title
Administrative Assistant, Faculty and Adjuncts
Department
Administration | Peter A. Allard School of Law
Compensation Range
$4,739.00 - $5,102.00 CAD Monthly
Posting End Date
November 28, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
This position provides complex administrative coordination for assigned areas within the Peter A. Allard School of Law s faculty administration. Specifically, the position will support the annual hiring process of Adjunct Professors, Visiting Scholar Program, the Associate Dean Academic, and other administrative duties as assigned. The incumbent will also be responsible for providing confidential administrative support for up to 14 faculty members.
Organizational Status
Reports to the Senior Manager, HR & Operations as part of the Administrative Assistant team. Takes direction from the Coordinator, HR & Operations, Associate Dean Academic, and Assistant Dean, Finance & Administration. Works closely with the HR & Operations Assistant.
Work Performed
Adjunct Hiring Process
Processes all adjunct professor appointment forms, offer letters, taking direction from the Associate Dean, Academic Affairs.
Ensures the HR & Operations Assistant has necessary information to process Adjunct hires in Workday.
Acts as first point of contact for all Adjunct inquiries and coordinates responses with the appropriate UBC area, eg. Payroll, Faculty Relations, etc.
Provides administrative support as delegated by the Coordinator, HR & Operations to support the administrative needs of adjuncts on an annual basis.
Maintains and updates Adjunct Directories.
Assists in coordinating the annual updates of the Adjunct Handbook.
Coordinates paperwork for Adjunct reimbursements, to submit to Allard Finance.
Faculty and Associate Dean Support
Provides administrative support as requested for approximately 14 faculty members, including the Associate Dean Academic, as assigned.
Manages the Associate Dean calendars effectively and efficiently, as required.
Prepares financial documents, coordinates procedures and processes by directly liaising with the finance department on travel requisitions, personal reimbursements and depart credit card payments for faculty and faculty guests.
Sets up and maintains filing systems as needed, ensuring confidentiality.
Works independently to prioritize tasks from faculty including: assembling materials for meetings, contacting people, forwarding mail, making travel and accommodation arrangements.
Organizes meetings for staff, faculty and guests to support work as needed (finding appropriate times for participants, booking the venue and equipment if necessary, and setting up equipment, ordering
catering.
JOHSC Committee
Is the assigned assistant for the Allard JOHSC Committee.
Takes meeting minutes at all JOHSC meetings, ensures all JOHSC information is distributed and filed according to both university and Allard procedures.
Provides administrative support to all JOHSC related tasks and projects as required.
Other Duties
May be required to support other committees or special projects at Allard
Provide regular coverage for the reception desk, during breaks and absences. This includes answering phones, greeting visitors, and handling inquiries in a professional manner.
Provide coverage for other administrative assistants during absences or periods of high workload, ensuring continuity of support and service.
Other administrative duties assigned as required
Consequence of Error/Judgement
Supervision Received
Works independently according to general direction and/or guidance.
Supervision Given
Initiates new employees into daily office routines, procedures and the operation of office equipment. Supervises temporary student employees when hired.
Minimum Qualifications
High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own. Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications
UBC experience or higher-education administrative experience preferred.
Excellent written and verbal communication.
Intermediate computer experience required in Outlook, Word, Excel, data base, etc.
Previous experience using UBC systems (Workday, etc.) is a definite asset.
Ab

  • Administrative Assistant, Faculty and Adjuncts

    2 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr8) Job Title Administrative Assistant, Faculty and Adjuncts Department Administration | Peter A. Allard School of Law Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date November 28, 2024 Note: Applications will be accepted until...

  • Adjunct Faculty Position for Graduate Engineering Courses

    3 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityThis Adjunct Faculty position is available at Khoury College in Vancouver, BC, Canada.The successful candidate will teach selected graduate courses for multidisciplinary master's degree programs. Key Responsibilities:Prepare lectures, course materials, examinations, and evaluate student performance.Multidisciplinary Graduate Engineering...

  • Applied Psychology Adjunct Faculty

    5 months ago

    Vancouver, Canada Adler University Full time

    The Adjunct Faculty Member in Applied Psychology is a pivotal contributor to our dynamic department, operating under the supervision of the Program Director. This role is centered on academic responsibilities, which encompass crafting course syllabi, delivering approved curricula on campus, and ensuring the seamless integration of theory, research, and...

  • Applied Psychology Adjunct Faculty

    5 months ago

    Vancouver, Canada Adler University Full time

    Job Details Description The Adjunct Faculty Member in Applied Psychology is a pivotal contributor to our dynamic department, operating under the supervision of the Program Director. This role is centered on academic responsibilities, which encompass crafting course syllabi, delivering approved curricula on campus, and ensuring the seamless integration of...

  • Adjunct Faculty Opportunity for Graduate Course Instruction

    2 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the PositionThe Khoury College of Engineering invites applications for an Adjunct Faculty member to teach selected graduate courses in Vancouver, BC, Canada.Responsibilities:The successful candidate will be responsible for preparing lectures, course materials, examinations, and evaluating student performance in the course.Multidisciplinary Graduate...

  • Industrial Organizational Psychology Adjunct Faculty

    5 months ago

    Vancouver, Canada Adler University Full time

    The Adjunct Faculty Member in IO Psychology is a pivotal contributor to our dynamic department, operating under the supervision of the Program Director. This role centers on academic responsibilities, including crafting course syllabi, delivering approved curricula on campus, and ensuring the seamless integration of theory, research, and practice grounded in...

  • Adjunct Teaching Faculty-business Administration

    5 months ago

    Vancouver, Canada Acsenda School of Management Full time

    **Company Overview**: Acsenda School of Management (ASM) is a private higher education institution offering degree programs in business, hospitality, and management in the province of British Columbia, Canada.  With international students from over 50 different countries, ASM is committed to teaching excellence and quality programs that prepare...

  • Adjunct Teaching Faculty-business Administration

    6 months ago

    Vancouver, Canada Acsenda School of Management Full time

    **Compensation for faculty members will range from $1500-$7000 per term** **Company Overview**: Acsenda School of Management (ASM) is a private higher education institution offering degree programs in business, hospitality, and management in the province of British Columbia, Canada.  With international students from over 50 different countries, ASM...

  • Adjunct Teaching Faculty-business Administration

    5 months ago

    Vancouver, Canada Acsenda School of Management Full time

    **Company Overview**: Acsenda School of Management (ASM) is a private higher education institution offering degree programs in business, hospitality, and management in the province of British Columbia, Canada.  With international students from over 50 different countries, ASM is committed to teaching excellence and quality programs that prepare...

  • Faculty HR Manager

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Human Resources, Level A Job Title Faculty HR Manager Department Administrative Leadership | Department of Botany | Faculty of Science Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...

  • HR Assistant

    2 months ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7) Job Title HR Assistant Department Human Resources Support | Department of Medicine | Faculty of Medicine Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 30, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End...

  • HR Assistant

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7) Job Title HR Assistant Department Staff Human Resources | Faculty Affairs | Faculty of Medicine Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 15, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End...

  • Adjunct Professor of Graduate Engineering

    2 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About this opportunityWe are inviting applications for an Adjunct Faculty position at Khoury College in Vancouver, BC, Canada.The successful candidate will teach selected graduate courses for the multidisciplinary masters degree programs and develop course materials, examinations, and evaluate student performance.Key responsibilities include preparation of...

  • Program and Training Assistant

    6 months ago

    Vancouver, Canada Adler University Full time

    Job Details Description The Program and Training Assistant is responsible for supporting program directors, faculty, and training departments within our masters and doctoral programs. The assistant also plays a key role in the coordination of our Master’s Qualifying Exam and Doctoral Qualifying Exam processes. Interface with Program Directors and...

  • Program and Training Assistant

    6 months ago

    Vancouver, Canada Adler University Full time

    The Program and Training Assistant is responsible for supporting program directors, faculty, and training departments within our masters and doctoral programs. The assistant also plays a key role in the coordination of our Master’s Qualifying Exam and Doctoral Qualifying Exam processes. Interface with Program Directors and Training Faculty is essential....

  • Administrative Assistant, Faculty of Management

    2 months ago

    Vancouver, Canada Langara College Full time

    Interested in a career at Langara College?_ Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with...

  • Executive Assistant

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr8) Job Title Executive Assistant Department Administrative Support | Department of Psychology Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date October 24, 2024 Note: Applications will be accepted until 11:59 PM on the Posting...

  • Administrative Assistant, Faculty of Management

    1 month ago

    Vancouver, British Columbia, Canada Langara College Full time

    Job DescriptionLangara College is seeking a highly skilled and experienced Administrative Assistant to join our team in the Office of the Academic Deans. As a key member of our administrative team, you will provide confidential administrative support to the Academic Deans and occasionally to the Provost and Vice-President, Academic and Students.Key...

  • Faculty Position for Graduate Course Teaching

    2 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityThe Khoury College of Engineering invites applications for an Adjunct Faculty position to teach selected graduate courses in Vancouver, BC, Canada. This is a unique opportunity to share expertise and contribute to the multidisciplinary masters degree programs.Key Responsibilities:Develop and deliver engaging lectures, course materials,...

  • Faculty Coordinator

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Faculty Coordinator Department Administrative Leadership | Department of Mathematics | Faculty of Science Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...