Facilities Coordinator

7 months ago

Toronto, Canada Payments Canada Full time

Payments Canada’s purpose is to make payments easier, smarter and safer for all Canadians. We care deeply about our employees’ well-being and are committed to providing a flexible, hybrid work environment that supports in-person connection and remote work.

|Get to Know Us

We are a unique organization situated at the centre of Canada’s payments ecosystem. We own and operate payment systems that process hundreds of billions of dollars worth of payment transactions every business day. We convene ecosystem participants to discuss their multiple and diverse interests and ideas, and to navigate industry-level challenges. We adhere to a set of values that in themselves are tensions: Inspire Trust, Build Community and Enable Change.

**Payments Canada - where our country connects**:
|Our Culture
We are a collaborative, diverse and passionate group of individuals. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across our ecosystem
Come and join us - Where Payments Meets Purpose

| About the role

The Facilities Coordinator is responsible for maintaining Payment Canada’s offices, space planning and providing exceptional service to our employee base. The Facilities Coordinator is also responsible for the management of ongoing facility projects, oversees day-to-day facilities requirements and manages the entire facilities budget.

This is a temporary position for a 14 month term.

|What you’ll do

**Responsibilities of the Facilities Coordinator include**:

- Contribute to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them;
- Ensure that all service requests are addressed in a timely and efficient manner;
- Providing regular facility updates and reporting to a broad range of audiences;
- Leveraging best practices and industry trends;
- Premises and furnishings cleaning and maintenance programs;
- Responding to emergency maintenance requests as required, and troubleshooting issues to determine cause and solution;
- Managing facilities projects;
- Coordinating office accommodations, eg ergonomics in collaboration with the People Team;
- Coordinate space allocation among departments;
- Coordinate moves/adds/changes;
- Ensure compliance with all health and safety, environment and risk management policies and procedures;
- Maintaining the Workplace Management Tool (ENVOY).

|Minimum Qualifications
- Post-secondary education in business, facilities management, property management, project management or related field;
- A minimum of three (3) years of experience in facility, property, construction and project management;
- A minimum of three (3) years of interpreting, understanding and reviewing contracts and leases combined with demonstrated experience with invoicing and overseeing budgets;
- Excellent project management, time management and organizational skills; ability to work in a fast-paced environment; ability to respond to time sensitive issues, frequently changing priorities and competing deadlines;
- Demonstrated knowledge of applicable laws and regulations at both the provincial and federal level (i.e. Ontario Building Code, Canada Labour Code);
- Proficient it reading drawings, plans and specifications;
- Knowledge of best practices related to facilities management and space planning;
- Ability to travel between the Ottawa and Toronto area;
- Government of Canada Level II Secret Clearance or eligibility to obtain.

|Preferred Qualifications
- Facilities Management Professional or Project Management Professional designations are considered an asset;
- Bilingualism (English and French) is considered an asset.

|Salary Range
- Based on qualifications and experience: $65,026 and $81,283.

|Payments Meets Purpose - What you can expect from us
- Flexible, hybrid (remote/office) environment;
- Competitive compensation package, including annual variable bonus and defined contribution pension plan with employer matching percentage (If eligible);
- Comprehensive health and dental benefit coverage, including mental health coverage, life insurance and a health spending account for you and your dependents (Permanent and temporary employee's with contracts 12 months & over);
- Paid time off: minimum four weeks paid vacation, sick and personal days, December Holiday Shutdown and Cultural Holiday Observance Days;
- 26 Weeks of paid maternity and parental leave top-up;
- Rewards and recognition program;
- Access to Office Gym Facilities;
- Internal and external professional development opportunities;
- Fun team and organizational events;
- Monthly All Staff Forums led by our Executive Leadership Team.

|Our Diversity, Inclusion and Equity Commitment

At Payments Canada, we are committed to making everyone feel they can be themselves and thrive at work. We will continue to build on a foundation of respect and appreciation for diversity in all forms and collectively create an inclusive and

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