Construction/office Administrator

6 months ago

Vancouver, Canada Cross Developments Full time

**About us**

Cross Developments is a Vancouver-based private commercial and residential land development company with over 35 years of experience in real estate development throughout British Columbia. Our primary focus is the development and management of commercial and multi-family residential rental properties.

**About You**

You are an experienced, highly organized, detail-oriented Construction/Office Administrator joining a team of dedicated professionals in managing our real estate portfolio. You will provide maternity leave coverage which could lead to a long-term full-time position as we grow. Under the direction of the Project Manager (PM), you will provide support to our team handling development, construction, and wide range of administrative duties.

**About the Job**

Your responsibilities will include:
**Construction Administration**
- Assist in the preparation, review, and monitoring of construction documents including Request for Quotations / Proposals, Requests for Information, Change Orders (CO), Subcontract Agreements, Purchase Orders (PO), and project closeout processes and documentation;
- Receive, distribute, and maintain construction-related records, including design documentation, shop drawings, and meeting minutes;
- Receive and organize invoices and ensure they are forwarded for approval for processing according to subcontract and suppliers’ payment requirements;
- Assist in the review and coding of invoices, track cost commitments to-date, and reconcile invoices with PO’s while working closely with the PM to monitor project costs;
- Work closely with Accounting in processing Construction Draws to ensure invoices and work in progress are reported accurately;
- Assist in the hiring process of labourers including ad placements and ensuring relevant employment forms are complete and submitted to human resources;
- Communicate with subcontractors to resolves issues regarding invoices and other concerns;
- Manage and ensure subcontractor deliverables are met (e.g Certificate of insurance, WCB, Statutory Declaration) in accordance with contract requirements and applicable law;
- Assist in the creation of Operation and Maintenance manuals at project close out;
- Assist in tracking security bonds and holdbacks;
- Work with vendors to coordinate development allowances and incentives;
- Manage general correspondence with subcontractors and third parties;
- Assist with development, financing and marketing documentation as required;
- Other tasks as assigned by the Project Manager or Senior Management.

**General Administration**
- General administrative duties including mail, courier, office supply tracking and order, and response to general inquiries;
- Assist with file management;
- Assist in managing corporate filings, coordinating with firm’s solicitor and Property Manager;
- Other duties as assigned by management.

**Qualifications**:

- Experience in real estate development and construction preferred;
- Experience in construction contract administration;
- Familiarity of federal, provincial, and municipal regulatory requirements affecting management of subcontracts;
- Ability to prioritize effectively, detail oriented, and exceptional organizational skills;
- Ability to work independently and in a team environment;
- Advanced written and oral communication skills with proficiency in Excel, Word, Outlook.

We offer competitive salary and benefits depending on your qualifications and experience. This position will be performed on-site in our downtown Vancouver office with easy access to transit.

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- Tuition reimbursement

Schedule:

- Monday to Friday

**Language**:

- English (required)

Work Location: In person

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