Construction - Site Coordinator/administrator

5 months ago

Vancouver, Canada Northland Properties - Construction & Design Full time

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

The Construction Site Coordinator/Administrator is responsible for ensuring effective coordination and smooth operations on-site, helping the Site Supervision to manage and monitor the full cycle of construction to contribute to the successful completion of construction projects.

**Your Duties and Responsibilities**:

- Coordinate and facilitate communication between project stakeholders, including executive team, architects, consultants, employees, contractors, trade partners, and suppliers throughout the project, developing and fostering strong relationships.
- Assist in the development and maintenance of construction schedules and project timelines, resolving any issues that may arise.
- Monitor and track project progress, collecting, completing, and reviewing daily, weekly, and monthly site reports.
- Monitor and control employees' schedule, attendance, and time-sheet.
- Track inventory and coordinate site logistics and deliveries of equipment and materials.
- Manage the procurement of construction materials from local vendors, track orders and maintain an organized purchase order system.
- Manage expenses and contractor invoices.
- Assist in the management of project budgets, including expense tracking, financial records, and identifying cost-saving opportunities.
- Coordinate and oversee inspections and quality control processes to ensure compliance with specifications and standards, and enforce safety protocols and regulations.
- Assist in the preparation and distribution of project documentation, including reports, permits, invoices, change orders, and construction-related documents.
- Perform general administrative tasks, including coordinate meetings, organizing and handling documentation and correspondence, and maintaining records of files, contracts, permits, drawings, logs, specifications, submittals, and RFIs.
- Support the growth and development of company culture and professionally represent Northland Properties.
- Perform other duties as required.

**Requirements**:

- 2 years of working experience in similar roles
- Good working knowledge of MS Office, especially Microsoft Outlook, OneDrive, SharePoint, Teams, Excel, and Word.
- Strong verbal and written communication skills.
- Exceptional organizational and time management skills to work in a fast-paced environment.
- Great interpersonal skills for effective collaboration with cross-functional teams.
- Detail-oriented, versatile and flexible, with excellent creative and problem-solving abilities.
- Demonstrates a positive attitude, with good initiative and strong work ethic.

**What do you get**:

- Fair wages determined by skill set and experience
- Extended family Health care, including vision, dental, and Group Life Insurance (after three months of full-time service).
- Employee discounts across hotels, resorts and restaurants
- HumanaCare free mental health support & counselling
- Excellent career growth opportunities.

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