Field Operations Administrative Assistant

7 months ago

Winnipeg, Canada FWS Group Full time

**Field Operations**
**Administrative Assistant**
**FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm.** We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project from vision to reality.
To add to this expertise, **we are recruiting for a **Field Operations Administrative Assistant **for our **Winnipeg office location**, to join our collaborative and team focused organization.**
**We have a lot to offer you** - profit sharing, RRSPs, benefits, professional training, just to name a few. Find out more about our benefits**:FWS Benefits and Support.**
**As our Field Operations Administrative Assistant you will **provide comprehensive support to the Director, Field Operations-Corporate, Operations Management team, and Field Personnel with a high level of organization, time management and confidentiality**.

**Position Overview**:

- **Drafting letters and documents**; collecting and analyzing information; and initiating telecommunications.
- **Organizes, prepares, and attends meetings**, preps agendas, **transcribes minutes** and distributes in a timely manner.
- Coordinates shipments, prepares correspondence, work instructions**, flow charts and presentations** for Operations Manager(s) with a high level of accuracy and **attention to detail.**:

- **Coordinates the field apprenticeship** program; keeps up to date with Provincial Apprenticeship programs and regulations.
- **Schedules training** for all members of the Field Operations team.
- Maintains and tracks field staff **safety training certificates** and notifies staff of expired training.
- Ensures Canadian **Welding Bureau training certificates** are up to date and participates in quarterly CWB Audits.
- Coordinates Superintendent, Lead Hand, CSO and Site Admin **onboarding.**:

- Assists with **confidential information** and **record keeping** including scheduling of Corporate and Field Performance Reviews.
- Coordinates **travel and accommodations** for all members of the Field Operations team
- Coordinates **travel and plans** for annual Superintendent **meetings/events, safety meetings** and other meetings as required.
- Daily interaction with Payroll and **refining documentation** including, but not limited to **New Hire Agreement Forms**.
- **Provides support to field staff** on implementation of corporate directives.
- Ensures field **personnel have access** to all required documents and information as needed on site.
- Ensures timely **flow of information to internal and external clients**; liaise between head office and field staff.

**Qualifications Needed**:

- Ability to **handle sensitive information** with discretion and confidentiality.
- Ability to **conduct research and create reports** or* presentations.*
- **Strong organizational skills** and **time management** that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
- **Highly resourceful team-player**, with the ability to also **be extremely effective independently.**:

- Must be **proficient with all software programs**/products utilized in performance of duties; **demonstrated high level of competence** in Word and Excel; high level of understanding of accounting and payroll software, and other software as required.
- Ability to type at a **speed rate of 40 to 60 words** per minute.
- **Superb written and verbal communication** skills
- Some* Travel may be required.*

**_Hybrid Work Arrangements:_**_**
Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide. That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances. The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied.

**About FWS**
We’ve been receiving Best Managed company accolades for years and there’s a reason. Our leadership team, our employees - we ensure collaboration, teamwork, and excellence in everything we do. We’re honest, safe, entrepreneurial, creative and empower our employees. We include a number of diverse group of companies to serve a wide market. Ag-Industrial, Bulk Material Handling, Liquid & Gas Handling, Maintenance - are just a few of our business units.
Find out more about our business units and subsidiaries.

**Job Types**: Full-time, Permanent

Pay: From $55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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