Administrative Assistant

2 months ago

Kelowna, Canada BigSteelBox Full time

LOCATION: Kelowna Landmark 6 - Hybrid
APPLICATION SUBMISSION DEADLINE: Open until filled

BigSteelBox - the leader in Canadian container-based moving and storage solutions, has experienced
exceptional growth in the last 18 months and has some exciting expansion plans for the future. To meet
this growth, we are embarking on a Business Transformation project and will require an Administrative
Assistant for this project and beyond.

This position is a permanent full-time position, Monday to Friday, 8:30 am - 5:00 pm, starting as soon as
possible. The position offers a competitive base salary, an annual incentive scheme, a competitive
benefits package, and a company-matching RRSP program that kicks in after 3 months.

Based out of our central support office in Kelowna’s Landmark 6, you will enjoy one of the top-rated
lifestyle and family destinations in Canada. Subject to employee suitability and operational requirements,
this position allows for a flexible work arrangement, with a combination of work in-office and work from
home.

As part of our most recent employee engagement survey, 90% of employees would recommend working
here to a friend. This reflects our culture and the amazing group of people we have the privilege to work
with.

Have you ever wanted to work for a company that felt like it was a family? That’s the type of culture you
can expect at BigSteelBox. “We love our family” is one of our six core values as an organization, which
means you’ll be supported on every step of your journey with us. Our values-based culture is one of the
things that sets us apart, and it supports our drive to deliver an exceptional customer experience. You’ll
be challenged to live out these values while you serve our leadership team.

What makes BigSteelBox unique? Check out our website to learn more about our core values and what
drives our BigSteelBox family. Go ahead and apply. It could be the best decision you’ll make today

THE EXPERIENCE AND QUALIFICATIONS WE ARE LOOKING FOR:
At least 2 years of administrative assistant experience required
Demonstrated administrative proficiency, including expertise with Word, PowerPoint & Excel

WHAT YOUR PRIMARY RESPONSIBILITIES WILL BE

Administration Support for the Business Transformation Project

Support the Business Transformation Leaders with the day-to-day organization:
Meeting coordination, planning, and minuting
Maintaining good relationships with outside vendors through effective communication
Event Organization
Sort and distribute communications in a timely manner
Maintain and organize project documents and records
Track invoices and project budget
Prepare correspondence, communications, presentations

Ongoing initiatives in addition to the Business Transformation Project

Assisting the Executive Assistant in the following:
Application and renewal of business licenses
Planning Corporate Events
Assist with maintaining the Corporate Library
Assist with Corporate Travel
Assist with the Board Administration
General office administration (scanning and mailing out documents)
Special projects determined by the Executive Administrator

REQUIRED SKILLS/CORE COMPETENCIES:
Communication - Transmit information verbally and written, with consistency and clarity, and
adapt communication to respond to the audience or situational requirements. Demonstrates and
encourages honest and transparent communication in a values-aligned way.

Networking and Relationship Building - Effectively build constructive, friendly, professional
relationships with all internal and external contacts.

Adaptability - Adapt and respond to changing conditions, priorities, technologies, and
requirements.

Analytical Thinking - Applies systematic, logical reasoning when addressing problems. Uses logic
and analytical methods to come to realistic solutions

Planning, organizing, and results orientation - Accurately estimates the duration and difficulty of
tasks and projects, setting out goals and objectives and work plans to complete.

Results Orientation - Demonstrates a focus on finishing all tasks assigned in a timely manner
while taking complete ownership of tasks.

Learning & Innovation - Continually learning and always generating ideas for innovative
approaches to build on the strengths of the workplace and reduces internal weaknesses through
training and development.

Confidentiality - Shows discretion and respect for confidentiality.

How to Apply:
button next to this job posting and attach your cover letter and resume as one document. We thank all
applicants in advance, however, only those selected for an interview will be contacted.

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