Administrative Assistant

3 weeks ago


Kelowna, Canada Cobra Electric Interior Services LP Full time

Cobra Electric Interior Services LP is offering an exciting opportunity for a highly motivated individual to join our team as an Operations Assistant. Based at our Kelowna office, you will play a key role in supporting our operations and report directly to the General Manager.

Cobra Electric Interior Services LP is a comprehensive electrical contracting company that specializes in providing maintenance services for the Ministry of Transportation and Infrastructure across the Southern Interior of British Columbia.

What you bring:

- Successful completion of an Office Administration Certificate
- A post-secondary education in accounting, office administration, or a related field or equivalent experience is preferred
- Proficiency in computer systems specifically Microsoft Office (Word, Excel, PowerPoint and Outlook)
- A basic understanding of the accounts payable cycle and fundamental accounting principles
- Demonstrates a strong commitment to continued learning and professional development
- Capability for meeting tight deadlines and effectively managing multiple tasks simultaneously
- Previous experience in the construction industry is an asset
- Excellent verbal and written communication skills
- An ability to work independently and as part of a team with mínimal supervision
- Experience in building and fostering relationships with key stakeholders, clients, and customers
- An ability to take initiative, displaying creativity and delivering exceptional quality of work
- Possess exceptional organizational and administrative abilities

This role involves a range of job duties, which include, but are not limited to:

- Assist in organizing and reconciling timecards before submitting them for payroll processing
- Perform general data entry and maintain a working file management system
- Track purchase orders, process invoices, and manage accounts receivable
- Conduct monthly account reconciliations within your assigned area of responsibility
- Receive and distribute invoices and ensure document and process control is maintained
- Answer phone calls and liaison with the corporate office and call centre
- Greet and assist all visitors and callers promptly
- Scan and file documents in a timely manner
- Provide exceptional administrative support to the management team and operational crews by means of problem resolution, technical assistance, clarification of procedures, preparing meeting agendas, recording meeting minutes, and assisting in the development of new working/document procedures

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Employee stock purchase plan
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft Office: 1 year (required)
- Accounts payable: 1 year (required)
- Accounts receivable: 1 year (required)

Work Location: In person



  • Kelowna, Canada iA Private Wealth, Kelowna Full time

    Position: Administrative Assistant, iA Private Wealth, Kelowna Branch Status: Full-time Reports to: Investment Advisor **Profile Summary** The Administrative Assistant is responsible for providing administrative support to the Advisor for the purpose of maintaining client relationships and providing excellent customer service. Successful individuals are...


  • Kelowna, Canada Interior Health Authority Full time

    **Who are we looking for?** Interior Health is looking for an experienced, highly efficient and self-directed permanent full time Administrative Assistant to support the Regional Support Services team in Kelowna, B.C. **Some of the Benefits of Joining Interior Health**: - An attractive remuneration package - Excellent career prospects - Employer paid...


  • Kelowna, Canada BigSteelBox Full time

    LOCATION: Kelowna Landmark 6 - Hybrid APPLICATION SUBMISSION DEADLINE: Open until filled BigSteelBox - the leader in Canadian container-based moving and storage solutions, has experienced exceptional growth in the last 18 months and has some exciting expansion plans for the future. To meet this growth, we are embarking on a Business Transformation project...


  • Kelowna, Canada Interior Health Authority Full time

    Interior Health has an opportunity for experienced, highly efficient and self -directed Administrative Assistant to join the Clinical Operations department on a casual basis. This casual position will based out of the Community Health & Services Centre (CHSC) in Kelowna, B.C. **Who are we Looking for?** **What will you Work on?** You will work in a team...


  • Kelowna, Canada Interior Health Authority Full time

    Interior Health is looking for an experienced, highly efficient and self -directed **Permanent Part time (0.50 FTE) Administrative Assistant** to join the Food Services department based out of the Community Health & Services Centre (CHSC) in Kelowna, B.C. Please note that there are full time hours available until December 2023. **Who are we looking...


  • Kelowna, Canada Westbank First Nation Full time

    Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches._ - Westbank First Nation values diversity and we are committed...


  • Kelowna, Canada Axxess Industries Inc Full time

    **Administrative Assistant** We are looking to hire an Administrative Assistant in a custom manufacturing environment producing world class products, right here in the Okanagan. Among the qualities we look for are: - keen interest to do work with high accuracy - consistency in attendance and punctuality - positive, can-do attitude - bright, energetic,...


  • Kelowna, Canada JetFX solutions Full time

    We are proud of the work that we do, and wouldn't be successful without our passionate team of dedicated people. **Administrator Job Responsibilities**: Assist with administrative needs as assigned Direct calls as needed and maintain customer satisfaction Greet and direct customers in showroom Assisting Sales Team as needed Customer order...


  • Kelowna, Canada BEST - For A Cleaner World Full time

    **ABOUT US**: Established in 1956, **BEST** is a Canadian janitorial company that aims to create a cleaner world by focusing on communities' social, environmental, and economic impact. We have been recognized by _Deloitte_ as one of **Canada’s Best Managed Companies** and by _Waterstone Human Capital_ as one of **Canada’s 10 Most Admired Corporate...


  • Kelowna, Canada CSTT Sports Travel Full time

    **Administrative Assistant** **WHO WE ARE** CSTT Sports Travel is the leading accommodation provider for youth sports in North America. Our team is small but mighty, and we are excited to announce that we have a new position opening in May 2024. Our people are the ‘secret sauce’ to our success. This full time, permanent position would be suited to...


  • Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob ProfileBCGEU OK Salaried - Secretary IIJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy SystemsCompensation Range$3, $4,558.00 CAD MonthlyPosting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt...


  • Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob ProfileBCGEU OK Salaried - Secretary IIJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy SystemsCompensation Range$3, $4,558.00 CAD MonthlyPosting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt...


  • Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy Systems (Colin Richardson)Posting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is...


  • Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy Systems (Colin Richardson)Posting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is...


  • Kelowna, Canada Kelowna & District SHARE Society Full time

    Kelowna & District SHARE Society is an inclusive workplace that has been in operation in the community since 1980. It receives donations from a generous community to give away to those in need and to sell in our thrift store. Proceeds from the thrift store go towards the delivery of our various in-house programs, all of which are focused on addressing the...


  • Kelowna, Canada Inter-Mtn Enterprises Inc. Full time

    Inter-Mtn. Enterprises Inc., is seeking a full-time Administrative Assistant for an exciting career position. Are you a self-starter who is results-oriented and highly energetic? Inter-Mtn. Enterprises Inc. is a growing Kelowna-based manufacturing company who supplies the outdoor recreation industry and specifically the ski industry, in North America. In...


  • Kelowna, Canada Chriscan Construction Full time

    Chriscan Construction has been building in the interior of BC for 30 years, specializing in both commercial and residential projects. We are growing and expanding and currently seeking a part time administrative assistant to join our team. We are searching for the right fit for our team and experience is not required. We are willing to train the individual...


  • Kelowna, Canada Raymond James Financial Full time

    **Administrative Assistant** - 2301411 **Job Summary** **Essential Duties and Responsibilities** - Handle all incoming and outgoing phone calls; - Manage and maintain all paperwork; - Prepare professional correspondence and reports, documents, and files; - Respond to requests for information in a timely manner; - Service clients’ general day-to-day...


  • Kelowna, Canada UBC Part time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy Systems (Colin Richardson)Posting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is...


  • Kelowna, Canada Ezra Cremers - Vantage West Realty Inc Full time

    Weekly hours are 32- 40 hours per week. Shift is aproximately Sunday to Thursday 10:00am-6:00pm. Options for benefits and coverage of millage to be negotiated. **Job Types**: Full-time, Permanent **Salary**: $20.00-$22.00 per hour **Benefits**: - Dental care - Extended health care - Paid time off Schedule: - 8 hour shift **Education**: - Secondary...