Financial Operations Officer

1 month ago


Scarborough, Canada Centennial College Full time

Job Number:
- J1123-1980- Job Title:
- Financial Operations Officer (6 Month Contract)- Job Type:
- Temp FT, Support- Bargaining Unit:
- Non-bargaining- School/Department:
- Finance, Business Development, Real Estate Strategy and Office of Development- Campus/Location:
- Progress Campus / Hybrid- Pay Range:
- $35.06 - $40.71/Hour- Pay Band:
- Support H- Hours/Week:
- 35- Shift Schedule:
- 8:30am - 4:30pm- Date Posted:
- November 30, 2023- Closing Date:
- December 7, 2023**(This position is initially open to full time, bargaining unit employees of the college)**

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

**Position Summary**

The Financial Operations Officer is a critical member of the Finance, Strategic Enrolment Management (SEM) team and reports to the Manager of Finance. This position will work closely with AVPs, Business Development Directors, and Recruitment Managers to provide financial analysis, support, and oversight of the SEM division. The Financial Operations Analyst will focus on agent commission, student refunds, Capital projects, global projects for international recruitment, and ROI for recruitment performance. This role is responsible for reconciling expenses and revenue for the SEM division, processing payroll and HR-related activities for designated departments, and ensuring the accuracy of financial information for ongoing financial, payroll, and human resource requirements of the division. The Financial Operations Analyst will also support capital project and global projects at SEM by assisting with data collection, revenue and expenses reconciliation, cost allocation, and analysis.

**Responsibilities**
- Track and reconcile agent commission payments on a monthly basis and prepare accompanying variance analyses to ensure accuracy.
- Maintain accurate computerized records of financial information related to agent commission, student refunds, and global projects.
- Collaborate with the Manager of Finance, AVPs of Strategic Enrollment Management, Business Development Directors, and Recruitment Managers to ensure the financial performance of the department meets its objectives and goals.
- Work with relevant core service departments such as Accounting and Purchasing to process requisitions and initiate payments.
- Analyze recruitment performance data, including enrollment numbers, demographics, and sources of recruitment, and identify areas of improvement.
- Report on the ROI of recruitment efforts, providing insights and recommendations for optimization.
- Calculate the ROI on agent commissions, student refunds, and global projects, analyzing the cost against the revenue generated by international students.
- Prepare monthly, quarterly, and annual reports with accompanying variance analyses for the Manager of Finance, Senior management of SEM, and other relevant stakeholders for review.
- Track and reconcile revenue and expenses for global projects, provide actual trending of accounts to ensure accuracy and compare to budget.
- Gather information and maintain computerized records to develop departmental budgets, capital project budgets, and global project budgets.
- Process requisitions and initiate payments/invoicing in coordination with Accounting and Purchasing departments.
- Reconcile expenses for designated departments and accounts, verifying expenses, assigning codes, and comparing to budget.
- Collaborate with management and Financial Officer to develop departmental budgets and forecasts.
- Review monthly budget for each department or projects and investigate transactions as requested.
- Provide monthly analysis of agent commission payments, student refunds, and international student loyalty and hardship scholarships, and develop forecast and budget in collaboration with the Manager of Finance.
- Act as one of the Division’s information liaison contact and trainer for financial related enquiries
- Act as one of the first point of contact for HR with contract related issues
- Use AISmartR to develop reports as required.
- Act as backup for Financial officer during their vacations
- Perform other tasks as assigned

**Qualifications/Experience**
- Three-year college diploma or degree in business administration, accounting, or equivalent education and experience
- Minimum of four years' experience in a



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