Executive Assistant

6 months ago

Kelowna, Canada Interior Health Authority Full time

**Who are we looking for**:
**Some of the benefits of joining Interior Health**:

- An attractive remuneration package
- Excellent career prospects
- Employer paid training/education
- Employer paid vacation
- Medical Service Plan
- Employer paid insurance premiums
- Extended Health & Dental coverage
- Municipal Pension Plan
- Work-life balance
- Relocation Allowance

The Okanagan's largest and liveliest population centre, Kelowna, is one of Canada's most popular vacation destinations and home of the legendary Ogopogo, the Okanagan’s own version of the Loch Ness Monster. With such a perfect lakeshore community, it is easy to believe that Kelowna is known to some as the Summer City. Summer smiles and glistening water year round will entice you to explore this amazing community. If you enjoy water sports - sailing, house boating, kayaking, windsurfing and fishing - you may never want to leave Kelowna. Downtown Kelowna offers a spectacular landscape of lake, mountains and parks, with a wide range of cafés, continental and ethnic restaurants and noisy nightclubs to choose from as well as unique shops and boutiques, heritage buildings and modern architecture, art galleries and museums, music and live theatre, and even a symphony and ballet.

**How will you create an impact**:
The Executive Assistant provides confidential administrative support functions to the Vice President. The Executive Assistant’s primary responsibilities include coordinating and organizing workflow; determining priorities; composing correspondence (confidential and other) for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; arranging travel and accommodation by booking and confirming flights, vehicles, and hotel reservations; maintaining the integrity and confidentiality of all information which flows through, and is processed for the VP as it pertains to the portfolio, operations, personnel, labour relations, finance, and public affairs; and supporting the VP in setting a positive, collaborative, and efficient tone for the portfolio.

In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.

**What will you work on**:
1. Provides general administrative support to the VP by:

- coordinating meeting schedules and calendars for the Vice President by prioritizing and arranging appointments, and cancelling and/or rescheduling meetings as required, ensuring that schedules are manageable.
- proofing mailings for spelling, grammar, and clear understanding
- preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents
- opening, screening, and prioritizing daily mail
- acknowledging letters and composing correspondence for signature
- providing supporting information where required
- preparing spreadsheets, graphs, flow charts, and statistics as required
- responding to administrative requests and inquiries
- protecting the security of confidential information by maintaining private files and typing private correspondence

2. Provides meeting management for confidential, high level meetings that may include members of the Board of Directors, CEO, senior IH leadership and external partners.
- collects agenda items, prepares and circulates agenda packages
- transcribes minutes and distributes accordingly
- follows up on action items as required
- ensures appropriate supplies and support materials are available and equipment is in working order.

3. Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

4. Mentors the administrative team, who schedule meetings and appointments for portfolio Directors ensuring that schedules are manageable by assessing the urgency of meeting requests, ensuring required preparation for meetings is complete, and Directors are provided with pertinent information prior to scheduled meetings.

5. Establishes best practices and provides mentorship for workplace tools and automation.

6. Liaises and coordinates with other Interior Health (IH) Executive and Administrative Assistants, as necessary, to facilitate the many shared matters of daily business.

7. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine as well as highly sensitive and confidential inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence. Initiates follow-up processes with staff and others as necessary. Resolves day-to-day proble

  • Executive Assistant

    5 months ago

    Kelowna, Canada PUSHOR MITCHELL LLP Full time

    **Pushor Mitchell Executive Assistant** **Who we are**: Pushor Mitchell is a full service law firm located in Kelowna, British Columbia, in the heart of the Okanagan Valley. We are the largest law firm outside the lower mainland, with a team of 37 lawyers and over 100 employees, our skilled and talented team provides service in over 25 areas of law. The...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada Skinny Duke's Full time

    We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Skinny Duke's. As an integral part of our culinary staff, you will be responsible for assisting the Executive Chef in maintaining the high standards of quality and service that our restaurant is known for.About the RoleAs an Executive Chef Assistant, you will be...

  • Executive Assistant

    1 month ago

    Kelowna, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Kelowna. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our office...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada Bamboo Chopsticks Express Full time

    Job DescriptionWe are seeking a skilled and dedicated Executive Chef Assistant to join our team at Bamboo Chopsticks Express. This role is perfect for someone who is passionate about delivering exceptional culinary experiences.Key Responsibilities:Chef AssistanceSupport the head chef in preparing complete meals or individual dishes and foods.Assist in...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada B.C. LTD. oa Milestones Grill and Bar Full time

    We are seeking a dedicated and experienced Executive Chef Assistant to join our team at B.C. LTD. o/a Milestones Grill and Bar. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in managing kitchen operations, ensuring that high-quality dishes are prepared and presented to our guests.The ideal candidate will have 1-2...

  • Ground Operations Trainer

    6 months ago

    Kelowna, Canada Executive Aviation Full time

    Are you ready to take off and build an exciting career in the aviation industry? If so, we want to chat with you! Do you like helping new and existing employees reach their full potential? Are you naturally outgoing and someone who leads by example? Are you organized and disciplined yet able to adapt in a fast-paced and ever-changing environment? Do you...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada The Bohemian Cafe & Catering Company Full time

    Job DescriptionWe are seeking an experienced Executive Chef Assistant to join our team at The Bohemian Cafe & Catering Company.The successful candidate will have a proven track record of managing food costs, analyzing operating costs and data, and supervising activities of specialist chefs, chefs, cooks and other kitchen workers.Responsibilities include...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Kasai Teppanyaki Steak & Sushi House Ltd Full time

    About Kasai Teppanyaki Steak & Sushi House LtdWe are a leading restaurant chain dedicated to serving high-quality Japanese cuisine. As a member of our team, you will be responsible for ensuring exceptional dining experiences for our customers.Job Title: Executive Chef AssistantLocation: Kasai Teppanyaki Steak & Sushi House LtdSalary: $60,000 - $80,000 per...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Yamato Full time

    About YamatoYamato is a dynamic and innovative food service company seeking an experienced Executive Chef Assistant to join our team. We are committed to providing exceptional dining experiences and strive for excellence in every aspect of our operations.

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada Kasai Teppanyaki Steak & Sushi House Ltd Full time

    About Kasai Teppanyaki Steak & Sushi House LtdWe are seeking an experienced Executive Chef Assistant to join our team at Kasai Teppanyaki Steak & Sushi House Ltd. As a key member of our culinary team, you will be responsible for providing exceptional dining experiences for our guests.

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Argus Properties Full time

    The Four Points by Sheraton - Kelowna Airport is seeking a highly skilled Executive Chef Assistant to join their culinary team. This is an exciting opportunity for a motivated and experienced cook to work in a fast-paced hotel restaurant environment.Job DescriptionThis role reports directly to the Executive Chef and involves working closely with the culinary...

  • Assistant Executive Chef

    10 hours ago

    Kelowna, British Columbia, Canada Skinny Duke's Full time

    About Skinny Duke'sWe are a dynamic and innovative restaurant group seeking an experienced Assistant Executive Chef to join our team.As a key member of our culinary team, you will play a crucial role in the success of our restaurant. Your exceptional leadership skills, combined with your expertise in kitchen operations, will be essential in driving our...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada Bamboo Chopsticks Express Full time

    Job Title: Executive Chef AssistantAbout Us: At Bamboo Chopsticks Express, we are dedicated to serving our customers the highest quality Asian cuisine in a fast-paced and dynamic environment.Job Description:We are seeking an experienced Line Cook to join our kitchen team as an Executive Chef Assistant. In this role, you will assist the head chef in preparing...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada Bernie's Kelowna Full time

    About Us:At Bernie's Kelowna, we strive to provide exceptional dining experiences for our guests. Our team of industry professionals is dedicated to upholding the highest standards of hospitality and culinary expertise.The Opportunity:We are seeking an experienced Executive Chef Assistant to join our kitchen team. As a key member of our culinary team, you...

  • Executive Chef Assistant

    3 days ago

    Kelowna, British Columbia, Canada BNA Brewing Co. Full time

    The BNA Brewing Co. is seeking a highly skilled Executive Chef Assistant to join our team in this exciting role. In this position, you will assist the head chef in managing kitchen operations, ensuring that all food products meet high standards of quality and presentation.About the RoleThis is a permanent full-time opportunity with a competitive salary range...

  • Executive Chef Assistant

    1 week ago

    Kelowna, British Columbia, Canada Bernie's Full time

    We are seeking a skilled Executive Chef Assistant to join our team at Bernie's. This is an exciting opportunity for an individual with strong culinary skills and experience in kitchen management.About the RoleThis role involves assisting the head chef in all aspects of kitchen operations, including menu planning, food preparation, and inventory...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Bernie's Full time

    We are looking for an experienced Executive Chef Assistant to join Bernie's team. As a key member of our kitchen staff, you will be responsible for preparing and cooking complete meals or individual dishes and foods.Key ResponsibilitiesPrepare and Cook Meals: Assist the head chef in planning and preparing menus, ordering supplies and equipment, and...

  • Executive Chef Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Argus Properties Full time

    We are seeking a highly skilled and motivated First Cook to join our culinary team at the Four Points by Sheraton - Kelowna Airport. As a key member of our kitchen staff, you will be responsible for preparing and plating dishes to the highest standards, working closely with the Executive Chef to ensure seamless service.Key responsibilities include:Preparing...

  • Executive Chef Assistant

    1 month ago

    Kelowna, British Columbia, Canada Argus Properties Full time

    We are seeking a highly skilled and experienced First Cook to join our culinary team at the Four Points by Sheraton - Kelowna Airport. Reporting to the Executive Chef, you will be responsible for preparing and plating dishes to the highest standards, working collaboratively with the culinary team to produce high-quality dishes consistently and quickly.Key...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada The Bohemian Cafe & Catering Company Full time

    We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at The Bohemian Cafe & Catering Company.About the RoleThis is a permanent, full-time position requiring 30 to 40 hours of work per week. The successful candidate will have a strong background in cooking and supervisory experience.Key ResponsibilitiesMaintain accurate...