Accounting Clerk/Administration Assistant

6 days ago


Kelowna BC, Canada MNP Executive Search & Professional Recruitment Full time

Systematic Mill Installations is an engineering and construction company based in Kelowna, and it has been operating since 1988. They offer a variety of services such as consultation, project management, and technical support for their construction projects. They have completed projects across Western and Central Canada, from Vancouver to Ontario, and even up to Nunavut. They focus on attracting and keeping quality people who aim for both personal and team success. Systematic is seeking a motivated and reliable individual to join their head office in Kelowna, BC as a full-time Accounting Clerk/Administration Assistant.
The Accounting Clerk/Administrative Assistant will support both financial and administrative operations, including accounts payable/receivable, payroll, job costing, and general office tasks. This role is essential for maintaining accurate financial records, supporting project cost tracking, and ensuring smooth day-to-day office functions. This role offers an exciting opportunity to be an integral part of their expanding corporate administration team, reporting directly to the Controller. Administer payroll, including bi-weekly pay runs, ROEs, and onboarding paperwork for new hires.
Review and process timesheets, ensuring accurate hours and rates for various job sites.
Break down job costs by site and input data into tracking systems for financial reporting.
Handle accounts payable (AP), manage invoice approvals and communicate with vendors.
Maintain and organize digital and physical filing systems, ensuring all documentation is up-to-date and easily accessible.
Assist with office management tasks, including travel arrangements and handling confidential information.

2 years of Experience in payroll and general bookkeeping
~ Proficiency in Microsoft Office, specifically MS Excel
~ Adaptable to new technologies and software transitions.
~ Knowledge of payroll processes, tax deductions, and compliance.
~ Construction industry experience is considered an asset but not required.
~ Casual, friendly, easygoing office culture.
~ Full-time, onsite position (8: 00 AM – 4: 00 PM).
~ This is a great opportunity for a motivated individual to contribute to a dynamic and growing team while developing their skills in payroll, job costing, and financial processes.



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