Assistant Project Manager

1 week ago

Duncan, Canada Cowichan Intercultural Society Full time

**Job Summary**
The Cowichan Intercultural Society is a Canadian registered charitable organization that has been operating in the Cowichan Valley Region since 1981. The Cowichan Intercultural Society provides services and support to newcomers to Canada settling in the Cowichan Valley, and activities to create a more welcoming and inclusive community.

This position is a key liaison role between management, staff teams, and community. You strive to “get it done” and are passionate about CIS mission. Position is for 35 hours a week for $30-$32/hr. Includes health benefits, RRSP contributions, and holiday and sick leave. The contract is until March 31, 2025, with the potential to be renewed for another term depending on IRCC funding.
- A sensitivity for intercultural and inclusive communities.
- Excellence in verbal, written and interpersonal communications.
- Demonstrated success in relationship building.
- Perseverance and can-do attitude.
- Outstanding organizational, administrative and computer skills (Microsoft office suite).
- Ability to exercise discretion and operate within ethical standards.
- Ability to stay focused in a busy and sometimes noisy/social environment.
- Ability to share vision and mission and engage others in support of CIS.
- Proven experience in another relevant administrative role.
- Good understanding of computer systems and other tech products.

**ACCOUNTABILITIES AND RESPONSIBILITIES**

**Direct Client Services & Events**
- Work with managers to develop timelines and budgets to track and complete all project deliverables, ensuring completion of projects, effective use of slippage where relevant, and meeting contract targets by working with direct delivery staff and/or stepping in to support where project management, event coordination or other direct client service is required.
- Assist project coordinators with development of materials such as the fund requisition form, external marketing and internal communications materials, and as needed, sourcing additional funding, facilitators or materials for projects.
- Ensure that the staff project files are up to date and staff are operating within their budget (including keeping an eye to redeveloping existing system to support staff budget tracking in Excel).
- If needed, provide coverage in roles in the admin and settlement teams, including reception or client intake/registration/NAARS if we are short-staffed.
- Coordinate special projects and events, including anti-racism and reconciliation activities, and help start new programming or implement new contracts.

**Office Coordination**
- With office coordinator, collate client count and other relevant data for grant and core funder (IRCC, BCSIS) reporting, ensuring completion of final and progress reports to funders as required, including AGM annual report, narrative reports, tracking KPIs, and other grant reporting.
- Data entry - maintaining up to date spreadsheets for IRCC and BCNSP data tracking, performing bulk upload to iCare and NSRS, and investigating client/ticket information to ensure accuracy in reporting and communicating necessary updates to the settlement team.
- Based on reporting, identify gaps in service and develop and implement plans to fill the gap.
- Sit on Joint Occupational Health and Safety Committee and manage building issues with Executive Director and Operations and Finance Manager, including sourcing contractors.
- Administrative assistance with managing computer loaning and tech library and problem-solving tech troubles through liaising with RBS Managed IT Services or managing change to technology and operational systems.
- Support managers in coordinating professional development opportunities for staff.
- Coordinate team-building activities.
- Other duties as assigned.
- Participate in staff meetings, AGM and activities as required.
- Reporting to Executive Director, working closely with Operations and Finance Manager.

Pay: $30.00-$32.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Project management: 1 year (preferred)
- Program management: 1 year (preferred)
- Organizational skills: 1 year (preferred)
- Time management: 1 year (preferred)

Work Location: In person

  • Project Management Assistant

    4 months ago

    Duncan, Canada Downs Construction Ltd. Full time

    The PMA supports one or more Project Managers by providing administrative, scheduling, and office support. You will work with all team members to ensure that projects are completed accurately, on time, on budget, and provide an exceptional customer experience. **What to expect as a PMA at Downs Construction** - Assist customers, clients, and staff with...

  • Project Management Assistant

    5 months ago

    Duncan, Canada Downs Construction Ltd. Full time

    The PMA supports one or more Project Managers by providing administrative, scheduling, and office support. You will work with all team members to ensure that projects are completed accurately, on time, on budget, and provide an exceptional customer experience. **What to expect as a PMA at Downs Construction** - Assist customers, clients, and staff with...

  • Project Assistant, Cowichan Hospital

    5 months ago

    Duncan, Canada Houle Electric Limited Full time

    **About the position**: Currently, we are looking for a dedicated **Project Assistant **to join our **Major Projects team** working in** Duncan, BC on the Cowichan Hospital Project.** The Project Assistant will assist our Project Managers with billing, document control, permits, manuals, submittals, procurement requests & any other duties to help with...

  • Construction Project Manager

    1 month ago

    Duncan, Canada EllisDon Full time

    About the RoleWe are seeking a highly skilled and experienced Superintendent to join our team at EllisDon. As a key member of our construction team, you will be responsible for providing overall construction management, including design, budget, and schedule, in conjunction with the Project Manager, Owners, Engineers, and Architects.Key ResponsibilitiesLead...

  • Construction Project Manager

    1 month ago

    Duncan, Canada EllisDon Full time

    About the RoleWe are seeking a highly skilled and experienced Superintendent to join our team at EllisDon. As a key member of our construction team, you will be responsible for providing overall construction management, including design, budget, and schedule, in conjunction with the Project Manager, Owners, Engineers, and Architects.Key ResponsibilitiesLead...

  • Project Manager

    5 months ago

    Duncan, Canada Surespan Full time

    **_Surespan Structures specializes in structural steel and concrete bridges, precast marinas, precast parking garages and precast building components. Safety and quality are some of our core values and are reflected in everything we do. We have found success by safely producing quality products that last a lifetime. If you are looking for a rewarding career...

  • Meit Project Manager

    5 months ago

    Duncan, Canada EllisDon Corporation Full time

    **Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some...

  • Restoration Project Manager

    3 months ago

    Duncan, Canada On Side Restoration Full time

    Looking for your opportunity? No, really, are you looking to start a new career with a stable company in a growing industry? This could be your opportunity. On Side Restoration is looking for people who can recognize an open door when they see it! Project Managers at On Side manage and oversee all aspects of the restoration of property after a disaster of...

  • Meit Project Manager

    5 months ago

    Duncan, Canada EllisDon Corporation Full time

    **Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some...

  • Project Coordinator

    3 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project CoordinatorNorLand Limited is seeking a skilled Project Coordinator to join our team. As a Project Coordinator, you will be responsible for coordinating and allocating site construction crews and equipment, supporting project execution teams, and providing required field crewing to match project demands.Duties and Responsibilities:Assist construction...

  • Project Coordinator

    4 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator RoleNorLand Limited, a leading provider of construction services, is seeking a highly skilled Project Coordinator to join our team in Duncan, BC. As a key member of our project execution team, you will be responsible for coordinating the allocation and daily dispatch of site construction crews and equipment.Key Responsibilities:Assist...

  • Project Coordinator

    4 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator RoleNorLand Limited, a leading provider of construction services, is seeking a highly skilled Project Coordinator to join our team in Duncan, BC. As a key member of our project execution team, you will be responsible for coordinating the allocation and daily dispatch of site construction crews and equipment.Key Responsibilities:Assist...

  • Project Coordinator

    2 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project CoordinatorNorLand Limited is a leading provider of construction services, and we are seeking a highly skilled Project Coordinator to join our team. As a Project Coordinator, you will play a critical role in the success of our projects, working closely with our project managers and superintendents to ensure timely and efficient project delivery.Key...

  • Project Coordinator

    3 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project CoordinatorNorLand Limited is a leading provider of specialized services, and we're seeking a skilled Project Coordinator to join our team. As a Project Coordinator, you will play a critical role in the success of our projects, working closely with our project execution teams to ensure timely and efficient delivery.Key Responsibilities:Assist...

  • Project Coordinator

    2 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator Job DescriptionNorLand Limited is seeking a highly skilled and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will play a crucial role in the success of our projects by providing administrative support, coordinating site activities, and ensuring seamless project execution.Key Responsibilities:Assist...

  • Project Coordinator

    4 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator RoleNorLand Limited, a leading provider of construction services, is seeking a highly skilled Project Coordinator to join our team in Duncan, BC. As a key member of our project execution team, you will be responsible for coordinating the allocation and daily dispatch of site construction crews and equipment.Key Responsibilities:Assist...

  • Project Coordinator

    4 weeks ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator RoleNorLand Limited, a leading provider of construction services, is seeking a highly skilled Project Coordinator to join our team in Duncan, BC. As a key member of our project execution team, you will be responsible for coordinating the allocation and daily dispatch of site construction crews and equipment.Key Responsibilities:Assist...

  • Project Coordinator

    3 months ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single project. Our businesses have been making Anything. Possible. for over 65 years! CDI (Construction...

  • Project Coordinator

    1 month ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator Job DescriptionNorLand Limited, a leading provider of construction services, is seeking a highly skilled Project Coordinator to join our team in Duncan, BC.The successful candidate will be responsible for coordinating and allocating site construction crews and equipment, supporting project execution teams, and providing required field...

  • Project Coordinator

    1 month ago

    Duncan, Canada NorLand Limited Full time

    Project Coordinator Job DescriptionNorLand Limited, a leading provider of construction services, is seeking a highly skilled Project Coordinator to join our team in Duncan, BC.The successful candidate will be responsible for coordinating and allocating site construction crews and equipment, supporting project execution teams, and providing required field...