Facilities Services Coordinator

4 months ago


Etobicoke, Canada Bimbo Canada Full time

**Facilities Services Coordinator**

req38959

**Employment Type**: Regular

**Location**: ETOBICOKE,ON

**_Bimbo Canada is a market leading producer and distributor of packaged fresh bread, bakery and snacking products with brands such as Dempster’s®, Villaggio®, POM®, Bon Matin®, Ben’s®, Stonemill,® McGavins,® Oroweat®, Vachon® and Takis®. The company operates 17 bakeries and employs approximately 4,200 associates across Canada. Bimbo Canada pursues the goal of creating value by being at the forefront of manufacturing and service delivery innovation in the baking industry through the continued improvement and refinement of its supply chain network. Bimbo Canada serves major grocery chains, retail outlets and food service operations across Canada with a robust offering of both branded and private label products._**
**Position Summary**:_Performs administrative service activities that support the needs of customers in the office environment._ #LI-Onsite #LI-TN1

**Position Responsibilities**:

- Requirement to be in the office 5 days per week.
- Manages business centre by opening/sorting in-coming mail and courier packages; process all outgoing mail and courier packages; notifies associates when courier packages are available for pick up; orders and stocks supplies.
- Operates mailing machine including troubleshooting and maintaining appropriate funds.
- Troubleshoots issues with UPS and ensures sufficient supplies are available.
- Order and stocks coffee stations with Coffee/supplies.
- Supports HR with onboarding process by maintaining online distribution list, access card activation/deactivation and locker assignment at head office.
- Ensures copier stations are adequately stocked with the appropriate supplies.
- Accounts Payable - PO/Inspyrus Management.
- Maintains BCOSCAR mailbox and webpage - Office Services & Support System for office-related issues - including National Program.
- Receives business card requests nationally and forwards to appropriate Vendor.
- Liaises with Property Management on building-related issues.
- Provides support with Vendors attending Head Office (pest control, security, Cintas, Iron Mountain, HVAC).
- Schedules trades when appropriate and schedules regular maintenance on HVAC equipment.
- Back-up administrator for Condeco the online Booking Tool.
- Provides support with Record Retention/Shredding Program.
- Provides support with Vendor Management.
- Meeting room maintenance/set up for townhall and large meetings.
- Joint Health & Safety Committee Member representing the Facilities Team at Head Office

**REQUIRED EXPERIENCE AND EDUCATION**:

- High school diploma and a minimum 2 years’ office experience.

**REQUIRED SKILLS AND KNOWLEDGE**:

- Working knowledge of Microsoft Office, Excel and Word
- Working knowledge of Share Point
- Excellent interpersonal and oral communication skills
- Ability to work with multiple tasks, noise and interruptions
- Knowledge of the Company and the organizational structure
- Ability to operate basic office equipment
- Able to Lift 10-40lbs of boxes/deliveries
- Occasional lifting-pushing-pulling/moving of carts
- Good organizational skills and the ability to work within tight deadlines
- Must be able to work in a team environment
- Knowledge of Oracle is an asset.

Please note all offers of employment at Bimbo Canada are conditional on the successful completion of appropriate background checks (including but not limited to criminal history, reference, credit and/or physical demands checks) as appropriate for the role and as permitted by law**.


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