Project Finance Officer

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> VP Research -> Office of Research Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 7 May 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $70,137.00 - $91,214.00- Additional Posting Information-
- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- SG10- Employee Group:
- PEA - Regular- # of Hires Needed- 1- Category- Accounting/Accounts Payable- About this OpportunityThe institutional programs unit is responsible for managing UVic’s major infrastructure grants programs. This position will primarily support major research infrastructure projects funded by the Canada Foundation for Innovation (CFI), the British Columbia Knowledge Development Fund (BCKDF), the Leading Edge Endowment Fund (LEEF), and the Pacific Economic Development Canada (PacifiCan).

**The salary range for this position is**:
**Recruitment range: $70,137- $77,330** starting salary determined by the PEA Collective Agreement.

**Performance range: starting salary to max of $91,214** is available through annual performance increases.

**_* This position is eligible for a Hybrid Work Arrangement*_**
- Job SummaryThe Project Finance Officer (PFO) provides accounting, reporting and project support services to the projects at the University of Victoria funded by the Canada First Research Excellence Fund (CFREF), the Canada Foundation for Innovation (CFI), the British Columbia Knowledge Development Fund (BCKDF), the Leading Edge Endowment Fund (LEEF), and Pacific Economic Development Canada (PacifiCan).

Reporting to the Manager Institutional Programs, this position’s primary responsibilities are to administer and track expenditures for projects and support the preparation of financial reports to the funding agencies. This position requires a high level of skill, knowledge, and decision-making ability due to the complexity of projects. The Project Finance Officer responds to enquiries and provides client support to staff, faculty, departments, and institutions.

Key accountabilities for this role include:

- Developing, implementing, and monitoring financial processes and procedures used to support individual projects and a portfolio of projects. Key processes include tracking project expenditures; valuation of in-kind contributions; and preparing reports.
- Designing, developing and implementing tools, including databases, financial tracking systems, and document tracking systems to support the execution of individual projects and a portfolio of projects.
- Administering approval processes for project purchases, including by partner institutions.
- Tracking project expenditures and reconciling project accounts.
- Performing accounting functions including creation of purchase requisitions, journal entries, and appointment forms.
- Reviewing, analyzing, reconciling, investigating, and correcting errors in complex financial systems including reviewing and preparing journal vouchers, salary transfers and budget entries.
- Undertaking daily specialized contact with researchers, faculties, departments, administrators, and vendors to gather information about project expenditures and to provide advice and guidance related to accounting policies and practices.
- Participating in special projects.
- Other duties of similar scope.

This position applies Public Sector Accounting Standards (PSAS) and other Generally Accepted Accounting Principles (GAAP) as applicable.
- Job RequirementsThis position requires an undergraduate degree and experience in the financial administration of projects, including:

- Accounting experience and applied knowledge of generally accepted accounting principles with emphasis on knowledge of Public Sector Accounting Standards (PSAS).
- Experience in a large, diverse and sophisticated accounting environment.

An equivalent combination of education and experience may be considered.

In addition, this position requires:

- Understanding of project management processes.
- Excellent organizational skills.
- Advanced skills in the use of Excel, data analytics reporting tools (including Power BI) and accounting software.
- Advanced computer proficiency.
- Excellent analytical, critical thinking and problem-solving skills.
- Superior communication skills.
- Ability to build and maintain productive working relationships with all stakeholders.

Competency requirements include:

- Remains agile - Adapts to changing business needs, conditions, and work responsibilities.
- Focus on quality - Demonstrated personal effectiveness to take personal responsibility for the quality and timeliness of work and achieves results with little oversight.
- Builds Relationships - promote collaboration, partnership and cross-organizational activities that share knowledge and pool resources to get things done.
- Provides excellent service - p

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