Administrative Associate

3 days ago

Regina, Canada City of Regina Full time

This is a term position for up to 12 months

The Administrative Associate will provide executive-level support to the director and managers (leadership team) of the Sustainable Infrastructure Department. This position will perform activities such as the following:

- Conserve, protect and manage the leadership team’s time by researching, reading, preparing and routing correspondence in a timely, professional and effective manner with confidentiality and integrity.
- Provide all necessary information for meetings, including preparation of relevant documentation, coordinating/creating agenda items and ensuring your director has the time created in director’s and manager’s calendar for review and preparation.
- Make decisions with confidence, anticipating issues and initiating appropriate action to ensure the most effective use of the leadership team’s time.
- Use expert level communication skills with confidence, while drafting correspondence/ reports. This can include but it not limited to proofreading high volume of documents for grammar, punctuation and readability.
- Handle politically sensitive information and preparing minutes, correspondence or Council and/or committee reports.
- Manage multiple tasks and changing priorities and deadlines of a highly sensitive nature in a fast-paced environment, with limited direction, making decisions as required on behalf of your director.
- Anticipate the needs of the leadership team and ensure they have all of the time, resources and documentation to fulfill their business obligations.
- Provide direction and delegate to ensure goals and objectives of department are achieved.
- Provide department support for task such as but not limited to purchasing supplies, directing customer inquiries, and arranging for training
- Coordinate information transfers, communication and maintain effective professional relationships with Executive Director’s office, Divisional Business Support, Clerks office and other corporate areas.
- Provide support to project teams and other individuals in the departments including task such as scheduling meetings and taking minutes.

Your Diploma/Certificate in Business Administration, Office Administration or Public Administration plus five years or more of progressively responsible senior level administrative support experience will prepare you with the skills and competencies necessary to be successful in this role.

This position is ideal for professional administrative associates who are looking for a new challenge in a high-profile, municipal government environment. Issues, programs, services and strategies delivered by the City of Regina directly affect the citizens of the city. As an important support member of our team, you can help the City of Regina achieve the corporate strategic goals.

To be considered for this competition, please submit your cover letter and resume with direct references to the duties and competencies outlined in this advertisement.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $54,681.00-$69,801.00 per year

Schedule:

- Day shift

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