Vendor Management Associates

3 months ago

Regina, Canada Sena Technologies, Inc. Full time

Job descriptionJob description

Company Description

Sena Technologies is an Information Technology Consulting firm specializing in Cloud, DevOps, Business Intelligence and Digital Transformation solutions. We provide a customized approach to complex IT business problems to meet our customer's industry-specific needs. By partnering with our clients, we achieve the maximum benefit from their data and technology.

Role Description:
Resourcing and Invoicing Vendor Management Associate

This role will be to assist three (3) current Client staff in their day-to-day duties, and provide backfill for them in the case of time away. One third of the role will be to work with our Invoicing and Contract Administrator on processing monthly consultant invoices for professional services and travel expenses and assisting with the month end accrual process. Another third of the role will be to work with our Invoice Administrator on IT hardware related invoicing, mobile and land line phone support and invoicing, and creating purchase orders in SAP. The last third of the role will be to assist our current Vendor Management Associate in engaging and managing IT's contingent workforce. This includes releasing Request for Resources (RFR's) to vendors, sending SOW's for signature through Docusign, creating purchase orders in SAP, and tracking all contingent workforce contracts in Service Now. This role will support these folks on a daily basis with any tasks required, with the goal to be for this person to backfill for any of these resources when they are away.

Vendor Management Associate

This role will be to assist three (3) IT Vendor Relationship Managers (VM) in their day-to-day activities. This will include routing various contracts through Docusign for signature, creating purchase orders in SAP, and tracking the associated contracts/documents/projects in Service Now. The VMA will also assist the VM's in managing their vendor portfolios and governance, as well as any daily activities required as part of their portfolio management, which may include assisting with the creation and management of RFx's and associated Third Party Risk tasks.

Mandatory Skills/Requirements:

- It is very important that the person for each of these roles be very organized and have a tremendous eye for detail. I cannot emphasize this enough. If they are average in these areas, they are not a fit for this role.
- The person needs to be very personable, an amazing communicator, love building relationships, and be able to jump in and fit in with a high performing team.
- They must have a strong work ethic, have great initiative, and be proactive in driving efficiencies and solving problems.
- The person must be intuitive, be able to think on their feet quickly, and be able to recommend optional solutions for complex situations.
- They must have an obsession with providing an exceptional customer experience.
- 2+ years of IT experience is required. They must understand the world of IT hardware, professional services, and IT software subscriptions, and be able to understand IT concepts, language and acronyms.
- 2+ years of IT contract and invoice management.
- Strong working knowledge of Excel

Nice to Have Skills:

- Service Now skills
- Experience creating purchase orders in SAP
- Experience routing documents for electronic signature - preferably with Docusign

Industry
- Information Technology & Services

Employment Type

Full-time

Pay: $100,000.00-$1,400,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- purchasing: 1 year (preferred)

Ability to Commute:

- Regina, SK (required)

Ability to Relocate:

- Regina, SK: Relocate before starting work (required)

Work Location: In person

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