Administrative Assistant

2 weeks ago

Oakville, Canada East Lake Centre Full time

**Job Title: Administrative Assistant**

**Posting Date: November 24, 2023**

**East Lake Centre - Psychological Services**

We are seeking an outgoing, detail-oriented, efficient person to join our amazing Administrative Team in providing front-desk support to our Psychology practice in Oakville. We offer a supportive and collaborative work environment, with competitive compensation.

This role will report to the clinic Director Dr. Karina Zorzella.

**Pay**: $23/hour.

**Hours**: 15-25 hours/week Monday to Friday (flexible hours), 1-2 evenings per week (until 8pm).

**Work location**: In-person.

**About Us**

We are a psychology clinic in South Oakville and we offer assessment and therapy to children, adolescents, adults, and families. We are committed to providing high-quality, evidence-based, and trauma-informed psychological services.

**Our Core Values**
- We are committed to helping people heal, identify problematic patterns and nurture the strengths that will be the stepping stones to lasting change. We are passionate about the work we do and are dedicated to helping clients reach their full potential. We are a friendly and supportive team and we value collaboration, dependability, and diversity. Our work is built upon safe and positive relationships within our team and with our clients._

**To succeed in this role.**

You will be a good fit for this role if you possess excellent communication and interpersonal skills. You must be able to stay extremely organized, think 10 steps ahead and see the big picture with an entrepreneurial mindset. You have a passion for helping others as you will be communicating with our clients.

**Qualifications**
- 2-3 years of experience in Client Care and Customer Service (preferably in a medical office at the front desk)
- Psychology undergraduate students and graduates are welcome

**Responsibilities**
- Supporting Psychologists, Psychotherapists and Social Workers with client bookings, payments, administrating intake & consent forms, sending letters to doctors, etc.
- Maintaining Quality Assurance (following up on payments, securing payment information, uploading secure documents, managing the booking software including schedules and services offered).
- Maintaining office area, office supplies, and clinical files.
- Confirming claims from insurance companies.
- Contacting referral sources.
- Supporting clinic marketing activities (posting on social media platforms, contacting referral sources, promoting new clinical groups and workshops).
- Completing other office and administrative tasks related to clinic daily activities as needed.
- Dynamic, self-motivated individual with the ability to work independently, proactively, and well under pressure.
- Strong communication skills, ability to communicate professionally and with compassion to clients with patience when dealing with challenging clients.
- Confidence to share ideas and constructive criticism to help us grow.
- Juggling multiple projects and to-do’s simultaneously is no problem for you — you work well under pressure, meet deadlines, and keep promises.
- Tech savvy (we are mostly paperless, and everything is online).
- An appetite for innovation and simplicity who is highly process oriented.
- Working autonomously comes easy to you but you also love collaborating with a talented team.
- Considerable experience using the Microsoft Office Suite, Google Drive Suite, Gmail, Dropbox, Mac, and Windows in a work environment.
- Knowledge of Jane app scheduling software is an asset.

**Application Process**:
**In addition to submitting a resume and cover letter**:

- **As part of the screening process, applicants must be willing to undergo a Criminal Record Check (with a Vulnerable Sector search) a**

For more information on our practice, check out our website:
**Job Types**: Part-time, Permanent

**Salary**: $23.00 per hour

Expected hours: 15 - 25 per week

Schedule:

- Day shift
- Evening shift
- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6K 3V3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative

  • Administrative Assistant

    5 days ago

    oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative d

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    1 month ago

    Oakville, Canada Samuel, Son & Co., Limited Full time

    **Here are some of what we have to offer**: - Competitive compensation - Paid vacation and an annual bonus - Health, dental and vision insurance - Pension plan with company match **OVERVIEW**: Working under the supervision of the Samuel Family Office Manager, the Administrative Assistant will perform a variety of general financial and administrative...

  • Administrative Assistant

    5 days ago

    Oakville, Canada MyBookly Full time

    We are looking for an administrative assistant to join our team. This person will work to support the daily operations of the office. **Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies; - Perform all necessary arrangements required for official command...

  • Administrative Assistant

    1 month ago

    Oakville, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada Restore Physiotherapy Full time

    Restore Physiotherapy is a busy multidisciplinary clinic located in Oakville, ON. DSD Management is a well-established company with 20 years of experience providing a high quality of patient care in the areas of Physiotherapy, Registered Massage Therapy, Chiropractic and Custom Orthopedic Bracing. We value our team model and multi-disciplinary approach...

  • Administrative Assistant

    4 days ago

    Oakville, Canada iA Private Wealth Full time

    Great opportunity to advance yourself in the investment/finance industry! Successful Wealth Management practice looking to hire a full time Administrative Assistant. **Key Responsibilities**: - Scheduling and confirming of client meetings - Preparation of materials and financial reports for client meetings - Completion of meeting follow-up activities -...

  • Administrative Assistant

    1 month ago

    Oakville, Canada Inside Health Clinic Full time

    Looking for an enthusiastic, well-organized administrative assistant & clinical care coordinator for our Naturopathic Clinic located in Oakville. The individual will work reception alongside naturopathic doctors, chiropractors and nurses. **ROLE**: giving clinic tours, answering phones, scheduling patients, invoicing, set up sauna treatments, pemf therapy...

  • Administrative Assistant

    2 days ago

    Oakville, Canada Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and...

  • Administrative Assistant

    2 days ago

    Oakville, Canada Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and...

  • Administrative Assistant

    3 days ago

    Oakville, Canada Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and...

  • Administrative Assistant

    2 days ago

    oakville, Canada Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communic