Scheduling Administrator

5 months ago

Dartmouth, Canada Medavie Health Services Full time

Position Type:
Temporary - Temporaire

Closing date:
Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

Reporting to the Scheduling Team Lead, the Scheduling Administrator will provide fundamental support to key elements of the regional system. As a member of the Payroll/Scheduling team, the primary role will be to support the frontline Supervisors and their teams; being accountable for essential operational tasks. The incumbent collaborates with Supervisors, other Provincial departments such as: Payroll and Human Resources to accomplish EMC’s operational requirements, as well as liaises with all employees in the Region as well as other internal stakeholders.

Duties and Responsibilities:

- The position entails, but is not limited to the following:_

Clinical
- Responsible for entering all in-service scheduling for the region in the scheduling software.

Operations:

- Responsible for the coordination of paramedic schedules for the region including the effective utilization of casual staff.
- Works with Regional Support Supervisors managing short term scheduling such as sick days, short notice special events, banked time etc.
- Coordinates schedules in relation to long-term LOA’s such as vacation, STD, LTD, special events etc.
- The Scheduling Administrator ensures that all new and revised scheduling information is consistently distributed to all bases as well as to the Supervisors.
- Data enters all ride-along, student practicum, medical students, or other similar requests.

Human Resources:

- Organizes and completes regional payroll summaries.
- Maintain up to date payroll files for the region.
- Supports the Supervisors through data collection, correspondence, creating reports and conducts research where appropriate.
- Assists the Regional Supervisor with inquiries and research related to human resource matters including union grievances and staff performance matters.
- Follows procedure and policy for all employee injury and illness - i.e., form requirements (WCB, STD & LTD).

External:

- The Scheduling Administrator receives all requests for special and public relations events.
- Through the approval of the Regional Manager and local Supervisor, coordinates arrangements to staff for special events.

QUALIFICATIONS AND REQUIREMENTS:

- Education / Experience:_
- Three to five years related experience in office administration/management including scheduling, and payroll functions or a combination of relevant education and experience.
- Experience in a health-care organization is an asset
- Superior diplomacy in professionalism and confidentiality
- Excellent communication and interpersonal skills
- Self-starter that can work independently, but also be a strong team player
- Ability to solve problems, meet strict deadlines and multi-task
- Proficient in Microsoft Word, Excel, and Outlook
- Kronos Telestaff software considered an asset
- Experience working in a unionized environment
- Knowledge & Skills:_
- Able to exercise independent judgment and problem solve with discretion.
- Solid office management experience with formal business training is an asset.
- The Scheduling Administrator has outstanding ability to plan, organize, coordinate, and implement special projects and events.
- Ability to work as a team player who leads by example and practices time management.
- Physical Requirements:_

The employee will spend various periods of sitting, standing, walking, crouching, lifting, and / or carrying light objects. They are required to maintain in one position for long periods of time such as sitting at a desk. Employee will be reading data and inputting of data, compiling reports, operating a word pr

  • Scheduling Administrator

    5 months ago

    Dartmouth, Canada Medavie Health Services Full time

    Position Type: Permanent Date de clôture: Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services...

  • Scheduling Administrator

    5 months ago

    Dartmouth, Canada Health Services NB Full time

    Position Type: Permanent Closing date: Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS)...

  • Scheduling Coordinator

    5 days ago

    Dartmouth, Canada Medavie Health Services Full time

    Position Type: Temporary - Temporaire Closing date: 2024-11-22 Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's...

  • Scheduling Coordinator

    5 months ago

    Dartmouth, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:DARTMOUTH **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:15-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and...

  • Scheduling Coordinator

    5 months ago

    Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Position...

  • Scheduling Coordinator

    5 months ago

    Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Position...

  • Scheduling Coordinator

    5 months ago

    Dartmouth, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Scheduling...

  • Assistant Manager

    2 months ago

    Dartmouth, Canada Nova Scotia Health Authority Full time

    **Req ID**:186660** **Location**:Central** Zone, **Dartmouth General Hospital** **Department**:OPCZ Staffing Office DGH** **Type of Employment**:Temporary** **Hourly FT long-assignment** (**100%**) x **1** **Management/Non Union** P**osition** **Posting Closing Date**:5-Sep-24** Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Customer Service

    5 months ago

    Dartmouth, Canada ATL-REFAC Limited Full time

    Full Time - Selected individual will be expected to work out of our office located in Eastern Passage, N.S. - Receive calls, customer relations, customer service, customer interaction. - Gather information from the customer/caller related to reason for the call and service required. - Daily, weekly, monthly, etc., planning/scheduling as required to ensure...

  • Administrative Coordinator

    2 months ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    2 months ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    4 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    3 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    4 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    4 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    4 weeks ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at NORTHSTAR TRANSPORT INC. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative...

  • Administrative Coordinator

    4 weeks ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at NORTHSTAR TRANSPORT INC. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative...

  • Administrative Coordinator

    1 month ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job Title: Administrative AssistantNorthstar Transport Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to...

  • Administrative Coordinator

    1 month ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job Title: Administrative AssistantNorthstar Transport Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to...

  • Administrator

    5 months ago

    Dartmouth, Canada BELFOR CANADA INC. Full time

    **Position Overview** Reporting to the Office Manager, the Administrator position supports the branch and / or division through a variety of administrative tasks that may include report preparation, AP/AR entry, invoicing, reception duties, data entry, ordering supplies, filing and scheduling. **Job Duties** - Support the branch and / or division with all...