Scheduling Coordinator

7 months ago

Dartmouth, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:DARTMOUTH

**Type of Employment**:Permanent

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:15-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services’ core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.

**About Our Opportunity**:
The Scheduling Coordinator is responsible for all scheduling duties for full-time and relief-staff at the facility, as well as ensuring adequate coverage when faced with unscheduled absences such as illness or injury. In addition, the Scheduling Coordinator reports case management information to outside agencies such as the Worker's Compensation Board and Insurers and coordinates the Return to Work of employees previously absent due to illness or injury. The Scheduling Coordinator maintains and monitors attendance records, and inputs leave data into a provincial tracking database. The Scheduling Coordinator will report directly to the Deputy of Administration.

**Primary Accountabilities**:

- Create and maintain the schedule of full time and relief staff
- Create and maintain accurate and updated employee files
- Coordinate with the Deputy of Administration for processes regarding Return to Work and Absence management
- Administrative duties as assigned

**Qualifications and Experience**:
To be considered for this opportunity, you must hold a college diploma or post-secondary studies in a related field in addition to several years of directly related experience. The Scheduling Coordinator role typically aligns with a university degree with relevant coursework (i.e., mathematics/finance, data analysis). An equivalent combination of training and experience may be acceptable.

Experience scheduling full-time and relief-staff in a 24-hour operation is required, as well as an understanding of and the ability to adhere to and interpret collective agreements, policy, and guidelines. You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office (Word, Excel, Outlook, etc.) and SAP. You must have experience with file and/or records management.
- A high level of motivation.
- The ability to work independently with mínimal supervision, and as part of a larger team.
- Evidence of strong communication skills and sound judgement.
- The ability to ensure a high level of security and confidentiality at all times.
- Good organizational skills, including the ability to prioritize and juggle multiple tasks and deadlines.
- Close attention to detail and timelines while maintaining accuracy.
- The ability to manage challenging/emotional situations and/or emergencies that arise in the context of a correctional environment.
- Knowledge of a records management system would be an asset.

Competencies required for this vacancy: Analytical Thinking, Adaptability & Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork & Collaboration, Intercultural Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Additional Information**:
The facility is a 24-hour operation and is a tobacco-free environment. Due to the dynamic nature and demands of a busy correctional facility, overtime may be required.

Employment is contingent on successful completion of appropriate background checks, which include a vulnerable sector check with fingerprints and employment references.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in; we have forward-thinking policies and strategies
- Countless career paths

**Pay Grade**:_ _EC 07

**Salary Range**:_ _$2,211.68 - $2,764.61 Bi-Weekly

**Employment Equity Statement**:
Current government employees may access this posting through the link below:

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