Property Administrator

5 months ago


Edmonton, Canada Epic Investment Services Full time

**Property Administrator - Edmonton**

The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative functions. Assist Property Manager in budget preparation and monthly and quarterly reporting processes.

**Your Responsibilities**:
**General Property Administration**:

- Input new accounting/lease administration data in a timely manner for new tenants & renewals, prepare lease abstracts and complete any adjustments as required
- Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports) and provide the Property Manager with any changes to the rent roll or other reports as requested
- Primary point of contact for any billing and/or collection issues
- Ensure tenant insurance certificates are on hand as each tenant insurance renewal date arrives
- Prepare cheque requisitions for tenant allowances, lease commissions, etc.
- Maintain a log of project costs and prepare expenses for Property Manager approval
- Respond to general day-to-day inquiries and concerns from tenants
- Organize and maintain complete tenant and building-related files
- Maintain filing systems for contracts, insurance certificates, tenant information, and other documentation
- Assist Property Manager with obtaining supplier, and contractor quotations and assist with contract administration
- Prepare relevant letters and documentation for tenants throughout the year, including but not limited to year-end Tenant recoveries
- Assist with the coordination of corporate and tenant Initiatives:

- Sustainability Initiatives
- BOMA & LEED Certification Coordination
- Review and maintain Tenant service request system
- Assist in the preparation and distribution of various Tenant notices & information bulletins
- Planning and coordination of Tenant appreciation projects

**Accounts Payable/Receivable Responsibilities**:

- Process invoices for necessary review and approval on a timely basis
- Review and allocate accurate codes to all invoices
- Prepare cheque requisitions for tenant allowance, etc.
- Review rent rolls for accuracy
- Process bank deposits and reconciliation; take deposits to bank as required
- Accounting system entries and procedures (tenant chargebacks, adjustments, etc.)
- Contact tenants to ensure timely collection of receivables
- Enroll tenants in PAD and EFT programs
- Prepare monthly A/R report for internal and external reporting
- Reconcile accounts and advise tenants of any outstanding amounts on a timely basis
- Administer tenant chargebacks
- Liaise with the Property Manager on delinquent accounts
- Respond to tenant inquiries about pre-bill or year-end calculations

**Budget and Monthly/Quarterly Reporting Books**:

- Assist in the preparation of annual budgets and reporting books (monthly and quarterly as required)
- Assist in the preparation of annual operating cost pre-bill calculation and year-end reconciliations
- Prepare and update monthly and year-end accruals

**General Office Duties**:

- General office administration duties as assigned.

**Requirements**:

- 3-5 years’ experience in office and/or property administration ideally in Property Management
- Experience in commercial real estate, lease review, information, and billing set, inputting information into Yardi and other IT systems.
- Must have a positive “can do” and “willing to pitch in” attitude
- Must be self-motivated, and can work both independently and as part of a team
- Outstanding written/verbal communication and interpersonal abilities.
- Digital and paper filing
- Organized with the ability to prioritize and multi-task.
- Reliable with patience and professionalism.
- Ability to work with diverse and multi-disciplinary teams.
- Detail-oriented and efficient
- Explore, articulate & implement process driven efficiencies
- Willing to exceed expectations to produce quality work
- Experience with Yardi Voyager is an asset

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement

Schedule:

- Monday to Friday

Application question(s):

- How many years of experience do you have in COMMERCIAL (Office & Industrial Assets) Property Management?

Work Location: In person


  • Property Administrator

    6 months ago


    Edmonton, Canada Midwest Property Management Full time

    **Welcome to Midwest!** Privately held and rooted in Western Canada for over 60 years, we manage quality residential rental properties in Alberta, British Columbia and the North West Territories. We are committed to providing the best value and quality for our residents by consistently maintaining our properties and delivering excellent customer service....

  • Property Manager

    5 months ago


    Edmonton, Canada Lang Property Management Full time

    Job Position: Property Manager - P/T Location: Edmonton, AB Lang Property Management About Lang Property Management & Project HOPE Lang Property Management, renowned for its unwavering commitment to excellence, proudly manages Project HOPE, a beacon of light in the realm of personalized care for individuals living with Autism and various complex...


  • Edmonton, Canada Xpert Rentals Property Management Full time

    POSITION -Property Administrator LOCATION-Edmonton, AB. CLASSIFICATION-Permanent Full Time -Monday to Friday KEY RESPONSIBILITIES: - Coordinate property tours with Property Managers - Draft regular correspondence letters and notices. - Process lease agreements via Software system. - Collect documentation and update leasing records as well as property...


  • Edmonton, Canada Xpert Rentals Property Management Full time

    **Overview** **Duties**: - Manage tenant relations and address their concerns promptly - Oversee property maintenance and repairs - Coordinate with vendors and contractors for property upkeep - Conduct property inspections and ensure compliance with safety standards - Handle leasing activities and ensure timely rent collection - Maintain accurate records...


  • Edmonton, Canada Lang Property Management Full time

    **About Lang Property Management & Project HOPE** Lang Property Management, renowned for its unwavering commitment to excellence, proudly manages Project HOPE, a beacon of light in the realm of personalized care for individuals living with Autism and various complex disabilities. Situated in the heart of Alberta, Project HOPE is not just a facility; it's a...

  • Property Administrator

    5 months ago


    Edmonton, Canada ONE Properties Limited Partnership Full time

    ONE Properties (ONE) is seeking a **Property Administrator **to join our vibrant and fast-paced team in Edmonton, AB. **The Opportunity** The Property Administrator is the administrator at the corporate level ensuring that transactions are recorded accurately on a timely basis. This position will appeal to a responsible individual who enjoys working with...


  • Edmonton, Canada Elara Property Management Inc. Full time

    Contemplating a career shift? Thrive in a dynamic, fast-paced environment offering autonomy and significant growth potential. If you possess experience in trades, construction, building management or real estate, we want to hear from you. About Us: Elara Property Management Inc. is a dynamic and growing property management firm based in Edmonton. We...


  • Edmonton, Canada Candema Property Management Full time

    Property Service Coordinator-Candema Property Management **Do you love a fast paced environment that has something new and exciting to offer every day? Do you have an administrative or property management background? Then this might be the perfect job for you! Candema Property Management is a busy, well established and growing office that is looking for a...

  • Property Administrator

    2 months ago


    Edmonton, Canada Cushman & Wakefield Full time

    **Job Title** Property Administrator **Job Description Summary** **Tasks and Responsibilities**: Accounts Receivable - Review, record and deposit all tenant rents and miscellaneous deposits daily. - Enroll tenants on EFT / PAD, as required. - Prepare correspondence related to delinquent accounts, including default notices, demand letters, etc., ready for...

  • Property Administrator

    5 months ago


    Edmonton, Canada Esquire Management Group Full time

    Established Condominium Property Management Company requires a full time **Property Administrator with previous Property Management experience.** Minimum two years experience in office administration, minimum 2 years experience using MS Office, Excel, and Word programs. Police issued criminal background report may be required. **Job Types**: Full-time,...

  • Property Administrator

    3 months ago


    Edmonton, Canada Zen Residential Full time

    **Company Overview**: Zen Residential Property Management is a distinguished and forward-thinking property management company dedicated to providing exceptional residential experiences to our tenants and property owners. With a commitment to excellence, innovation, and customer satisfaction, we have established ourselves as a trusted leader in the industry....


  • Edmonton, Canada Elara Property Management Inc. Full time

    **About Us**: Elara Property Management is a dynamic and fast-paced property management company that values efficiency, precision, and professionalism. We are seeking an experienced Executive Assistant to support our Board of Director teams with advanced administrative tasks, particularly focusing on complex Excel work, scheduling, and minute-taking. **Key...


  • Edmonton, Canada GWL Realty Advisors Full time

    GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing...

  • Property Administrator

    5 months ago


    Edmonton, Canada Oxford Properties Full time

    Why join us? Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are...

  • Property Administrator

    2 months ago


    Edmonton, Canada Oxford Properties Full time

    Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best. We are a leading global real estate investor, developer and manager. We combine our capital with our...

  • Property Administrator

    5 months ago


    Edmonton, Canada Martello Group Full time

    **SKILLS** - Proficient knowledge of Microsoft Office suite is essential - Proficient with computers and able to use and navigate standard web interfaces and other programs - Highly Organized - Knowledge of accounting software is an asset - Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset - Basic knowledge of...

  • Property Administrator

    5 months ago


    Edmonton, Canada Martello Group Full time

    **SKILLS** - Proficient knowledge of Microsoft Office suite is essential - Proficient with computers and able to use and navigate standard web interfaces and other programs - Highly Organized - Knowledge of accounting software is an asset - Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset - Basic knowledge of...

  • Property Administrator

    5 months ago


    Edmonton, Canada Martello Group Full time

    **SKILLS** - Proficient knowledge of Microsoft Office suite is essential - Proficient with computers and able to use and navigate standard web interfaces and other programs - Highly Organized - Knowledge of accounting software is an asset - Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset - Basic knowledge of...

  • Property Administrator

    5 months ago


    Edmonton, Canada Jim Pattison Developments Ltd. Full time

    **About us** **Responsibilities** - Tenant Relations: Assist with tenant inquiries, concerns, requests, and move in/outs. Serve as a point of contact for tenants, addressing their questions or routing them to the appropriate person for assistance. Maintain positive tenant relationships and ensure tenant satisfaction. - Rent Collection: Support the rent...

  • Property Administrator

    5 months ago


    Edmonton, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....