Property Administrator

2 weeks ago

Edmonton, Canada Oxford Properties Full time

Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
**Job Description**:
The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Property Management team at Kingsway Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, and consulting with tenants to resolve account issues.
**As a member of this team, you will be responsible for**:
Accounts Receivable
- Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Kingsway Mall business units.
- Initiate collection procedures regarding past due rent(s) and account balances, placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s).
- Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards.
- Analyze rental accounts to identify short payments and follow up with tenants.
- Track and oversee collection and refunds of construction and security deposits.

Lease Administration
- Specialty leasing documents in JDE and assist with permanent Tenant setup
- Generate monthly billings for tenant rent
- Determine tenant percentage rent payable, post, and invoice accordingly - both monthly and year-end billings
- Work with Senior Property Administrator to bill utility invoices and construction invoices.
- Support the set-up of storage license agreements into JD Edwards.
- Provide assistance to the Management Team with budgeting, quarterly reforecast and monthly revenue accruals as required.
- Generate manual billings to tenants, vendors and customers as required.

Reporting
- Work with Property Administration team to prepare monthly over 90 days

Accounts Receivable report on balances.
- Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.
- Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.
- Enter leasing assumptions, expense budget and capital information, as well as reforecast entry for both.
- Assist with annual mailouts / Year End Billings/Annual Prebills

Other
- Work on other duties and/or special projects as assigned
- Build relationships with tenants and vendors

**To succeed in this role, you have**:

- Post-secondary education in a related field is preferred (i.e., Business Administration or Accounting)
- 2+ years previous experience; Retail environment preferred
- Previous experience using JD Edwards is considered a strong asset for the role
- Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
- Strong communication and interpersonal skills, and a team player
- Enthusiastic and eager to learn

Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.

  • Property Administrator

    4 weeks ago

    Edmonton, Canada Midwest Property Management Full time

    **Welcome to Midwest!** Privately held and rooted in Western Canada for over 60 years, we manage quality residential rental properties in Alberta, British Columbia and the North West Territories. We are committed to providing the best value and quality for our residents by consistently maintaining our properties and delivering excellent customer service....

  • Property Administrator

    3 weeks ago

    Edmonton, Canada Elara Property Management Inc. Full time

    About You: You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You possess strong interpersonal skills and...

  • Condominium Property Administrator

    4 weeks ago

    Edmonton, Canada Larlyn Property Management Full time

    Larlyn Property Management is a property management company that believes it’s people who make a community a great place to be. Every day we are invited into people’s lives to help make their homes, workplaces and communities better. And every day we take this privilege seriously and strive to be better than yesterday. Larlyn's greatest strength has...

  • Condominium Property Administrator

    1 week ago

    Edmonton, Canada Larlyn Property Management Full time

    Larlyn Property Management is a property management company that believes it’s people who make a community a great place to be. Every day we are invited into people’s lives to help make their homes, workplaces and communities better. And every day we take this privilege seriously and strive to be better than yesterday. Larlyn's greatest strength has...

  • Condominium Property Administrator

    3 weeks ago

    Edmonton, Canada Larlyn Property Management Full time

    Larlyn Property Management is a property management company that believes it’s people who make a community a great place to be. Every day we are invited into people’s lives to help make their homes, workplaces and communities better. And every day we take this privilege seriously and strive to be better than yesterday. Larlyn's greatest strength has...

  • Property Administrator

    2 weeks ago

    Edmonton, Canada Skyline Property Management Inc Full time

    Draft regular correspondence letters and notices. - Provide general office administration support - QuickBooks posting - Assist with coordination of basic building services under the guidance of PM (i.e., snow removal, fire alarm inspections, landscaping, etc.) - Assists with preparation of Common Area Maintenance under the guidance of PM (i.e., doors, lock,...

  • Property Administrator/project Coordinator

    3 weeks ago

    Edmonton, Canada Hyphen Group Property Management Full time

    The Property Administrator/Project Coordinator is primarily responsible for the general administration and oversight of the property and to ensure that a superior level of co-operation, service and support is provided to Tenants. They assist the Property Manager with any additional tasks as required to ensure smooth operations each day. This individual will...

  • Property Manager

    3 weeks ago

    Edmonton, Canada Lang Property Management Full time

    Job Position: Property Manager - P/T Location: Edmonton, AB Lang Property Management About Lang Property Management & Project HOPE Lang Property Management, renowned for its unwavering commitment to excellence, proudly manages Project HOPE, a beacon of light in the realm of personalized care for individuals living with Autism and various complex...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada ONE Properties Limited Partnership Full time

    ONE Properties (ONE) is seeking a **Property Administrator **to join our vibrant and fast-paced team in Edmonton, AB. **The Opportunity** The Property Administrator is the administrator at the corporate level ensuring that transactions are recorded accurately on a timely basis. This position will appeal to a responsible individual who enjoys working with...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    1 week ago

    Edmonton, Canada Josan Properties Full time

    **Overview** The position requires strong organizational skills, past experience in property management roles, and a commitment to excellent customer service. This property is midway in the conversion of office floors, to 91 apartment units, therefore past experience in both the multifamily and commercial sectors is highly desirable. This office will also...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator. Your New Employer Our client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    4 weeks ago

    Edmonton, Canada GWL Realty Advisors Full time

    **About GWL Realty Advisors**: GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to...

  • Property Administrator

    7 days ago

    Edmonton, Canada myGwork Full time

    This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.JLL is seeking a dynamic and customer-oriented individual to join our Property Management Team in Edmonton . As a vital member of our team, you will serve as the primary point of...

  • Property Administrator

    3 days ago

    Edmonton, Canada Epic Investment Services Full time

    **Property Administrator - Edmonton** The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative...

  • Property Administrator

    2 weeks ago

    Edmonton, Canada Cushman & Wakefield Full time

    Job Title Property Administrator Job Description Summary Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. **Job Description**: Administration/Operations Provide general administrative support...

  • Property Administrator

    6 days ago

    Edmonton, Canada myGwork Full time

    This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.JLL is seeking a dynamic and customer-oriented individual to join our Property Management Team in Edmonton . As a vital member of our team, you will serve as the primary point of...