Property Administrator

2 months ago

Edmonton, Canada Oxford Properties Full time

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We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
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**Job Description**:
The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Property Management team at Kingsway Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, and consulting with tenants to resolve account issues.
**As a member of this team, you will be responsible for**:
Accounts Receivable
- Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Kingsway Mall business units.
- Initiate collection procedures regarding past due rent(s) and account balances, placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s).
- Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards.
- Analyze rental accounts to identify short payments and follow up with tenants.
- Track and oversee collection and refunds of construction and security deposits.

Lease Administration
- Specialty leasing documents in JDE and assist with permanent Tenant setup
- Generate monthly billings for tenant rent
- Determine tenant percentage rent payable, post, and invoice accordingly - both monthly and year-end billings
- Work with Senior Property Administrator to bill utility invoices and construction invoices.
- Support the set-up of storage license agreements into JD Edwards.
- Provide assistance to the Management Team with budgeting, quarterly reforecast and monthly revenue accruals as required.
- Generate manual billings to tenants, vendors and customers as required.

Reporting
- Work with Property Administration team to prepare monthly over 90 days

Accounts Receivable report on balances.
- Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.
- Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.
- Enter leasing assumptions, expense budget and capital information, as well as reforecast entry for both.
- Assist with annual mailouts / Year End Billings/Annual Prebills

Other
- Work on other duties and/or special projects as assigned
- Build relationships with tenants and vendors

**To succeed in this role, you have**:

- Post-secondary education in a related field is preferred (i.e., Business Administration or Accounting)
- 2+ years previous experience; Retail environment preferred
- Previous experience using JD Edwards is considered a strong asset for the role
- Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
- Strong communication and interpersonal skills, and a team player
- Enthusiastic and eager to learn

Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.

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