Property Administrator

6 days ago

Edmonton, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Property Management team at Kingsway Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, and consulting with tenants to resolve account issues.

**As a member of this team, you will be responsible for**:
Accounts Receivable
- Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Kingsway Mall business units.
- Initiate collection procedures regarding past due rent(s) and account balances, placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s).
- Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards.
- Analyze rental accounts to identify short payments and follow up with tenants.
- Track and oversee collection and refunds of construction and security deposits.

Lease Administration
- Specialty leasing documents in JDE and assist with permanent Tenant setup
- Generate monthly billings for tenant rent
- Determine tenant percentage rent payable, post, and invoice accordingly - both monthly and year-end billings
- Work with Senior Property Administrator to bill utility invoices and construction invoices.
- Support the set-up of storage license agreements into JD Edwards.
- Provide assistance to the Management Team with budgeting, quarterly reforecast and monthly revenue accruals as required.
- Generate manual billings to tenants, vendors and customers as required.

Reporting
- Work with Property Administration team to prepare monthly over 90 days

Accounts Receivable report on balances.
- Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.
- Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.
- Enter leasing assumptions, expense budget and capital information, as well as reforecast entry for both.
- Assist with annual mailouts / Year End Billings/Annual Prebills

Other
- Work on other duties and/or special projects as assigned
- Build relationships with tenants and vendors

**To succeed in this role, you have**:

- Post-secondary education in a related field is preferred (i.e., Business Administration or Accounting)
- 2+ years previous experience; Retail environment preferred
- Previous experience using JD Edwards is considered a strong asset for the role
- Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
- Strong communication and interpersonal skills, and a team player
- Enthusiastic and eager to learn

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of E

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