Executive Assistant

2 weeks ago


Mississauga, Canada Ornge Full time

EXECUTIVE ASSISTANT

Reference #: 2024-12

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We’re excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Available: Executive Assistant

Position Status: Full Time

Location: 5310 Explorer Drive, Mississauga or 2027 Derek Burney Drive, Thunder Bay

Reporting To: COO/Deputy CEO, and Chief Aviation Officer

Hours of Work: Monday - Friday, 8:30 am - 4:30 pm

Position Summary:
**Responsibilities**:

- Leads and coordinates the day-to-day operation of the COO & CAvO offices, including maintenance and prioritization of their calendars.
- Serves as a key point of contact for others with COO & CAvO, ensuring the effective and efficient workflow between their offices and internal and external clients. In that capacity, regularly interacts with external stakeholders at the executive/senior level, including government officials and Board members.
- Manages the daily COO & CAvO approval workflows, including review of requested approval material. Queries approval requests that appear to be incomplete, non-compliant or unusual. Follows up on their requests for additional approval information.
- Tracks project and document workflow pertaining to their offices, ensuring that reasonable deadlines are set in the context of other work requirements; monitors the progress of interim work products; ensures deadlines are met.
- Provides confidential assistance to both Chiefs, including acting for them on delegated matters and undertaking special projects as requested, including the drafting or editing of correspondence, policies and other documents, and organizing events.
- Works collaboratively with the COO and CAvOs direct reports and their teams, as well as other C-Suite Executive Assistants.

Qualifications:

- At minimum, Post-secondary credential (minimum two years).
- Preferred, Post-secondary administration credential (minimum three years).
- At least five years of progressive experience in similar or related administrative roles.
- Administrative experience would preferably be at the executive level.
- Excellent organizational and time management skills with demonstrated experience prioritizing work, and balancing numerous fluctuating and highly demanding priorities.
- Proactive mindset and ability to anticipate needs, identify potential issues and take initiative to address them.
- Attention to detail and accuracy.
- Excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization.
- Exercise a high degree of confidentiality.
- Proficiency in Microsoft Office Suite.

At Ornge, we are:

- Community connectors
- Equity in healthcare
- Strong in our convictions
- Proud of the services we provide
- Uplifting in our mission, values, and services

You can expect us to be:

- Promoters of diversity
- Champions of inclusion and accessibility
- Committed to your career advancement
- A tight-knit culture
- Competitive in pay, benefits, vacation time, and more

A bit about you:

- You’re driven by the desire to make a difference
- Excited by problem solving, you excel at in-the-moment decision making
- Teamwork has always been where you thrive
- You’re ready to put your skills into action in a fast-paced environment

What’s next:

- Your resume will be reviewed and only those selected for further consideration will be contacted.
- If you require a disability accommodation in order to participate in the recruitment process, please contact us at 647-428-2005 and request the HR Department to provide your contact information. Accommodation is available under the Human Rights Code and in accordance with the Accessibility for Ontarians with Disabilities Act. A Human Resources representative with contact you within 48 hours.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.


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