Account Coordinator

1 week ago

Oakville, Canada Impact XM Full time

**Account Coordinator**

Impact XM develops solutions for virtual and live events. We are looking for
**Account Coordinators **to join our team in Dayton, NJ US or Oakville, ON Canada.
An Account Coordinator, participates in supporting the oversight and management of client accounts and projects on behalf of the Company. An Account Coordinator takes all appropriate and necessary actions to ensure clients regard Impact XM in high esteem and have significant confidence in the support provided.

**RESPONSIBILITIES **include the following. Other duties may be assigned. The duties and responsibilities as outlined in this Job Description may be changed from time to time by the Corporation, as it deems necessary, without further notice to the Employee.

**Implementation**:

- Be fully informed regarding client and project status. Be prepared to independently answer questions from clients and Company departments
- Oversight of project management to ensure the utmost accuracy and timely delivery of assigned tasks
- Research, review and disseminate convention prospectus and related information
- Support day to day management of assigned accounts
- Attend and monitor planning meetings to assist management in creation of communication plans
- Manage information disbursement to drive projects through Impact XM’s Project Management systems, including maintaining Work Orders, Creative Briefs and Call Reports, and communicating information to all departments in an effective manner
- Manage and execute client and vendor communications across a wide array of solutions and projects
- Liaise and communicate with multiple internal and external stakeholders to ensure timely delivery of projects and solutions
- Exhibit proficiency in Microsoft Word, Excel and PowerPoint programs in order to prepare client correspondence, proposals and presentations
- Prepare basic written documentation to client base
- Assemble sales presentations, prepare and print proposals, bind proposal books, gather supporting documentation and create PowerPoint presentations
- Coordinate travel arrangements for team members
- Keep organized job files
- Prepare billing for job invoices
- Coordinate on-site client meetings appropriately, i.e. conference room reservations, refreshments, room set-up before and clean-up after, etc.
- Provide relief coverage at the reception desk

**Sales / Account Management**:

- Participate in the sales process: observe capabilities presentations, sales presentations, pitches and proposal generation for existing client base and prospects
- Implement and manage defined processes for project pitches for clients and prospects
- Prepare written documentation including proposals, quotations and letters
- Maintain accurate and complete client and project files
- Provide administrative support throughout the project life cycle, from concept development through delivery and final billing
- Support all account related needs including, but not limited to:

- Property and graphic inventories
- Job process issues
- Show site expectations
- Quality / Expectation
- Pricing / billing
- Occasional travel is required

**Financial Responsibility / Management**:

- Participate in updating team forecasting and budgeting information in the Work Order
- Create and maintain spreadsheets in Excel
- Demonstrate project and meeting fiscal responsibility in booking travel and following Company guidelines
- Research and recommend project budgets and timelines

**Leadership**
- Develop individual skill set, expanding client services, sales, business and marketing expertise
- Resolve problems / conflicts within team
- Complete all work as assigned
- Help train incoming Account team members
- Develop training and transition materials as needed

**Supervisory Responsibilities**:
This job has tangential supervisory responsibilities in a support capacity.

**QUALIFICATIONS**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will be made, up to undue hardship, for employees that advise accommodation is required pursuant to the prohibited grounds of the human rights legislation.)

**OTHER SKILLS AND ABILITIES**
- Passionate about working with people and be customer-centric
- Embodies flexibility, open-mindedness and receptivity
- Actively works out solutions, both independently and in consultation with project members and management
- Identifies something valuable in being part of a team and ability to effectively collaborate
- Effective communication skills are required: including the ability to prepare written documentation including proposals, quotations and letters; maintain accurate and complete client and project files
- Exhibits the ability to multi-

  • Account Coordinator

    1 week ago

    Oakville, Canada Impact XM Full time

    **Account Coordinator** Impact XM develops solutions for virtual and live events. We are looking for an **Account Coordinator** to join our team. An Account Coordinator participates in supporting the oversight and management of client accounts and projects on behalf of the Company. An Account Coordinator takes all appropriate and necessary actions to ensure...

  • Account Coordinator

    1 week ago

    Oakville, Canada Impact XM Full time

    **Account Coordinator** Impact XM develops solutions for virtual and live events. We are looking for an **Account Coordinator** to join our team. As an Account Coordinator, participates in supporting the oversight and management of client accounts and projects on behalf of the Company. An Account Coordinator takes all appropriate and necessary actions to...

  • National Account Coordinator

    2 weeks ago

    Oakville, Canada ServiceMaster Full time

    **_Ready to _**_grow fast?_** Change happens. Growth follows. Life moves fast inside ServiceMaster Brands, which means agility and flexibility are required daily. In return, time with our team is an accelerator for your work experience. You’ll have the chance to stretch in ways you haven’t at other stops in your career, adding multiple skills to your...

  • Procurement and Accounting Coordinator

    4 days ago

    Oakville, Ontario, Canada Emterra Group Full time

    Accounting and Procurement SupportThis position provides administrative support to our accounting and procurement teams. As an Accounts Payable Clerk, you will be responsible for ensuring the smooth operation of our accounts payable process, including processing purchase orders, verifying receipts, and entering invoices into our accounting...

  • Accounts Receivable Coordinator

    3 weeks ago

    Oakville, Canada Naylor Building Partnerships Full time

    Naylor Building Partnerships Inc. is currently seeking an Accounts Receivable Coordinator to work in our corporate head office in Oakville. **Responsibilities**: Accounts Receivable: assisting with collections calls; conducting credit checks; preparing A/R statements; preparing bank deposits; setting up A/R accounts in system. Matching of receipt of EFTs,...

  • Temporary Accounting Coordinator

    7 days ago

    Oakville, Ontario, Canada The Mason Group Inc Full time

    About the Role:The Mason Group Inc is seeking a highly skilled Temporary Accounting Coordinator - Accounts Payable to join our team on a 3-month contract basis.As an Accounts Payable Clerk, you will be responsible for the day-to-day management of accounts payable, including:Full Cycle Accounts Payable: Process all invoices, ensuring timely payments and...

  • Contract Accounts Payable Coordinator

    4 days ago

    Oakville, Ontario, Canada The Mason Group Inc Full time

    Job Summary:The Mason Group Inc.We are looking for a dedicated and detail-oriented Accounts Payable Coordinator to join our team on a temporary basis. As an Accounts Payable Coordinator, you will be responsible for managing the entire accounts payable process, from receipt to payment.Key Accountabilities:Manage the full cycle of accounts payable, including...

  • Accounts Receivable Coordinator

    1 week ago

    Oakville, Canada Naylor Building Partnerships Full time

    Naylor Building Partnerships Inc. is an award winning, Canadian owned and run multi-trade mechanical, electrical, plumbing and compressed air contractor. We have been providing quality service, maintenance, repairs and installations to the commercial and industrial sector for over 50 years. Our commitment to hiring the best people allows us to provide strong...

  • Accounting & Payroll Coordinator

    1 week ago

    Oakville, Canada Endo Networks Full time

    **About Us**: Endo Networks is a leading experiential marketing company dedicated to delivering innovative solutions to our clients. With a focus on quality, customer satisfaction, and continuous improvement, we have established ourselves as a market leader in our industry. We value our employees and foster a collaborative and supportive work environment to...

  • Accounting & Payroll Coordinator

    7 days ago

    Oakville, Canada Endo Networks Full time

    **About Us**: Endo Networks is a leading experiential marketing company dedicated to delivering innovative solutions to our clients. With a focus on quality, customer satisfaction, and continuous improvement, we have established ourselves as a market leader in our industry. We value our employees and foster a collaborative and supportive work environment to...

  • Accounts Receivable Coordinator

    3 weeks ago

    Oakville, Canada ACI Brands Full time

    ACI Brands is a multi-divisional supplier of consumer products; fashion accessories, cosmetic & beauty products, travel accessories & sporting goods. Located in Oakville at the Mississauga border, our dynamic company is looking for an Accounts Receivable Coordinator. Reporting to the Manager of Credit and Accounts Receivable, this role is responsible for...

  • Accounts Payable Coordinator

    3 weeks ago

    Oakville, Canada Seasons Retirement Communities LP Full time

    _Permanent Full-time_ **Our Mission to You**: As a certified Great Place to Work®, Seasons believes that every single team member plays an important role in the overall happiness of our residents. We foster a culture of growth and support for our committed team members and offer opportunities for personal and professional development to advance a rewarding...

  • Accounts Payable Coordinator Position

    3 days ago

    Oakville, Ontario, Canada The Mason Group Inc Full time

    Job Description: Reporting to the Accounting Manager, we have an exciting opportunity for a detail-oriented Accounts Payable Coordinator.The ideal candidate will have 3+ years of experience in accounts payable and proficiency with Yardi. Strong organizational skills and effective communication are essential for success in this role.Key...

  • Bilingual Accounts Receivable Coordinator

    3 weeks ago

    Oakville, Canada Sika Full time

    **Company Description** Sika Canada is a wholly owned subsidiary of the Sika Group. The company develops and manufactures special construction products for the building and civil engineering sectors, which include concrete repair, protection and structural reinforcement, sealing and bonding, waterproofing, concrete admixtures and additives (ready-mixed...

  • Canada Account Coordinator

    3 weeks ago

    Oakville, Canada ServiceMaster Full time

    **_Ready to be part of a dynamic and growing company?_** ServiceMaster Brands is looking for talented people to join our team! - **_National Account Co-ordinator - SM Restore_** The purpose of this job is to provide support to the Commercial Manager by efficiently managing current and ongoing jobs for our Commercial accounts. Emphasis is being placed on...

  • Accounts Payable Coordinator

    2 weeks ago

    Oakville, Canada Peter Mielzynski Agencies Full time

    Overview: PMA Canada is a private agent and distributor of fine wines and spirits in Canada. We represent a number of premium brands in the beverage alcohol industry. We have delivered strong, sales growth since the Company began business over 40 years ago. We pride ourselves on providing Service Excellence for our Suppliers, Customers & Consumers. PMA’s...

  • Account Coordinator

    2 weeks ago

    Oakville, Canada Candybox Marketing Inc. Full time

    As an Account Coordinator, you will be accountable and responsible for collaborating with the Key Account Manager to drive growth and retention of clients through successful management of selected key client accounts. - Exceptional relationship building skills - Professionalism - Analytical and organizational skills ensuring client account performance is...

  • National Accounts Program Coordinator

    1 week ago

    Oakville, Canada ServiceMaster Clean Full time

    **JOB SUMMARY** The purpose of this job is to organize and coordinate the programs within the division to ensure effectiveness, efficiency and ensure excellence in customer service and franchise support. **DUTIES & RESPONSIBILITIES** The following is a list of the essential duties and responsibilities of this job. The tasks and time spent performing each...

  • Accounts Receivable Coordinator

    7 days ago

    Oakville, Ontario, Canada Mypharmacare Full time

    We are looking for a skilled Cash Application Administrator to join our team at Mypharmacare. As a key member of our accounts receivable department, you will be responsible for processing high-volume transactions and working closely with the cash application specialist to ensure accurate and timely payment posting.Job Description:The Cash Application...

  • 3 Days Left: Accounts Receivable Coordinator

    1 week ago

    Oakville, Ontario, Canada Naylor Building Partnerships Inc. Full time

    Naylor Building Partnerships Inc. is currently seeking an Accounts Receivable Coordinator to work in our corporate head office in Oakville.Responsibilities:- Payment processing, monitor incoming payments, and process cash receipts and record transactions accurately.- Reconcile customer accounts, resolve discrepancies, and ensure all transactions are...