![Vancouver Secondary Teachers' Association (VSTA)](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
3 weeks ago
**About us**
The **Vancouver Secondary Teachers’ Association (VSTA) **is a non-profit society that represents a membership of approximately 1500 Vancouver secondary public-school teachers. The union office employs 3 elected in-house table officers and 2 office support staff (TFEU Sub-Local 3). The newly outfitted office is located in the heart of Mount Pleasant.
**About the Position**:
The Executive Assistant is responsible for providing support to three elected in-house table officers, committees and the membership. This position will require 2 evening meetings/month on Thursdays to record minutes. The VSTA office is closed for up to 6 weeks in the summer, 1 week during Spring Break, and 2 weeks during Winter Break. These closures are unpaid time off.
**Key Duties & Responsibilities**:
- Coordinate and preparemeeting materials; record and transcribe minutes for online and in-person meetings
- Maintain and update Constitution & By-Laws, Policies & Procedures manual, etc.
- Prepare and schedule annual meeting calendar
- Organize conferences and social functions
- Maintain and update website content using WordPress
- Manage VOIP telephone system using Telus Business Connect
- Coordinate and maintain IT support
- Maintain the filing system - electronic and paper based
- Create, prepare and maintain communication materials
- Create surveys using Simple Survey
- Perform reception duties as needed
- Order office and project supplies
- Provide general support
**Job Types**: Fixed term contract, Casual
Contract length: 14 months
**Salary**: $36.64-$39.46 per hour
Ability to commute/relocate:
- Vancouver, BC V5K 1Y2: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Executive Assistant: 3 years (required)
**Language**:
- English (required)
Work Location: One location
Application deadline: 2023-04-15
Expected start date: 2023-04-24
-
Marketing Assistant
2 weeks ago
Vancouver, Canada Executive assistant for Marketing Firm Full timeA well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...
-
Assistant Superintendent
4 days ago
Vancouver, British Columbia, Canada Executive Group Development Full timeEstablished in 1984, the Vancouver based Executive Group of Companies is a diversified real estate construction, development and management company known for developing quality projects that stand the test of time in North America. The company has been fulfilling the need for exceptional residential, commercial, industrial and hotel development throughout...
-
Executive Assistant
2 weeks ago
Vancouver, Canada A2Z Capital Inc Full timeJob Overview: The aim of the Executive Assistance is to offer the best in class executive support by maximizing productivity and efficiency for our Executive as well as supporting our Executive's personal needs and their respective area of business. THE OPPORTUNITY As a member of the Executive Support Team, you will be part of the team responsible for...
-
Executive Assistant
2 weeks ago
Vancouver, Canada Aquilini Group Full time**Position**:Executive Assistant **Department**:Aquilini Executive Office **SUMMARY**: The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business...
-
Executive Assistant
5 days ago
Vancouver, British Columbia, Canada EightSix Network Inc Full timeWe are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities:Executive Support:Serve as the primary point of contact for executives, managing...
-
Executive Assistant
5 days ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Description Executive Assistant (15-month contract) Location: West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PST This position is required to be onsite 5 days a week. Role Summary As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team....
-
Executive Assistant
4 weeks ago
Vancouver, Canada Eminence Organic Skin Care Full time**Role Summary** As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General...
-
Executive Assistant
5 days ago
Vancouver, British Columbia, Canada EightSix Network Inc Full timeCore Hours: Monday to Friday from 8am – 4:30pm PSTThis role requires onsite presence from Monday to Friday.Role Summary:Join us as the Executive Assistant, collaborating directly with the Senior Executive Assistant to provide support to the Executive Team. Your role involves ensuring timely completion of key tasks, facilitating company events, and...
-
Executive Assistant
2 months ago
Vancouver, British Columbia, Canada Eminence Organic Skin Care Full timeExecutive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...
-
Executive Assistant
5 days ago
Vancouver, British Columbia, Canada EightSix Network Inc Full timeWe are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for executives, managing...
-
Executive Assistant
2 months ago
Vancouver, British Columbia, Canada TEEMA Full timeJob Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...
-
Executive Assistant
3 weeks ago
Vancouver, British Columbia, Canada TEEMA Full timeJob Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...
-
Executive Assistant
1 month ago
Vancouver, British Columbia, Canada Eminence Organic Skin Care Full timeExecutive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...
-
Executive Assistant
3 weeks ago
Vancouver, British Columbia, Canada Eminence Organic Skin Care Full timeExecutive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...
-
Executive Assistant
2 months ago
Vancouver, Canada Best Buy Full timeAre you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...
-
Executive Assistant
2 weeks ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
1 week ago
Vancouver, Canada Freshslice Pizza Full time**Key Responsibilities**: - Manage and maintain executives' schedules, appointments, and travel arrangements. - Coordinate and schedule meetings, conferences, and appointments, both internally and externally. - Prepare and edit correspondence, communications, presentations, and other documents. - Conduct research, compile data, and prepare reports as...
-
Executive Assistant
2 months ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
2 weeks ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
4 days ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...