Support Specialist

1 day ago


Moncton, Canada Construction Association of New Brunswick Moncton Northeast Full time

**Job Title**: Support Specialist

**Reports To**: Executive Director

**Location**: Moncton, New Brunswick

**Job type**: Full-time

**Schedule**:Monday to Friday 8.30am-4.30pm

**Salary**: $45,000 - $55,000 based on experience

**Job Summary**:
**Key Responsibilities**

**Membership Support**:

- Update and maintain the MembershipWorks database, ensuring member information is current
- Follow up on membership renewals
- Prepare the annual membership mailout and onboarding kit
- Support member engagement, especially student membership
- Collaborate with the Director of Membership and Development to plan events including logistics
- Maintain event calendars and ensure timely deadlines for invitations, RSVPs
- Assist with budgeting and track expenses accurately
- Oversee event registration processes and ensure a smooth attendee experience
- Keep participant lists updated with dietary preferences and contact details
- Coordinate follow-up communication, including thank-you notes and future event invitations
- Prepare post-event reports and coordinate follow-up communication

**Training & Development Support**:

- Assist the Director of Training in the planning and execution of training sessions and workshops
- Prepare education registrations, including ordering and distribution of education material
- Coordinate logistics and communication between trainers and participants
- Track attendance, gather feedback, and maintain training records
- Provide logístical and administrative support to the Director of Training as needed

**Administration Support**:

- Acts as backup for Administrative Associate as required for the following areas:

- Gather and update construction project tender information and maintain data in the CINet system, tracking project records like tender results, awards, and related news
- Prepare member bulletins
- Process orders for construction documents and seals promptly
- Assist with overall office organization
- Other duties as assigned

**Qualifications & Experience**:

- An acceptable combination of education and experience
- Experience in event planning and/or training support
- Marketing/graphic design and content creation experience considered an asset

**Skills**:

- Proficient in Microsoft Office Suite such as Word, Excel, and Outlook
- Excellent organization and time-management skills with a focus on detail and data accuracy
- Proficient in Canva, Mailchimp and familiar with all social media platforms
- Strong written and verbal communication abilities
- Strong interpersonal skills and a customer service orientation
- Dedicated to ongoing professional growth
- Fluent in written and spoken English; proficiency in French an asset, but not required

**Requirements**:

- Clear criminal record check

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-01-07
Expected start date: 2025-01-20



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