Accounting Administrator
7 months ago
**Join Onward: Transforming Lives through Affordable Housing and Community Engagement**
- At Onward, we are more than housing; we champion affordability, community, and the fostering of personal growth. Our commitment to creating affordable homes and empowering individuals to thrive is what inspires us. With over five decades of history, Onward stands as a leading not-for-profit dedicated to affordable housing in Calgary._
**Our Mission**:Onward focuses on building, renovating, and expertly managing properties to provide homes for over 3,000 individuals, predominantly with lower incomes, working closely with 60 social-service agencies. Our buildings, located in neighbourhoods across the city, cater to individuals, families, seniors, Indigenous persons, newcomers to Canada, and others who benefit from personalized agency support for various needs, including mental health, addictions, and mobility challenges.
**Schedule**: Office hours are Monday - Friday, on site.
- T_his opportunity is ideal for an upbeat recent graduate eager to shape the future of affordable housing in Calgary within the non-profit sector._
**Key Responsibilities**:
**Accounts Payable**
- Process invoices and employee expense reports using the Yardi workflow, ensuring accurate coding and matching with purchase orders.
- Review the Workers’ Compensation Board (WCB) and insurance status of key vendors for construction projects before releasing payments.
- Manage corporate credit cards, obtaining necessary approvals and ensuring timely payments.
- Cultivate and maintain positive relationships with vendors, addressing any issues promptly.
- Prepare and execute cheque runs, process online payments, and ensure timely settlement of all invoices.
- Perform month-end reconciliations and journal entries for general ledger accounts, vendor statements, and subledgers.
**Accounts Receivable**
- Post rent and security deposits to resident accounts, ensuring completeness of rental income for the month.
- Handle move-outs, chargebacks, and payments efficiently.
- Deposit cheques and electronic funds transfer (EFT) payments into the appropriate bank accounts and tenant ledgers.
- Generate invoices and actively follow up on collections.
- Regularly submit tenant insurance listings to the insurance provider.
- Collaborate with Resident Services to manage arrears effectively.
- Record ancillary revenue and make necessary adjusting journal entries.
- Prepare funding draws, providing relevant backup documentation as required.
- Maintain strong relationships with internal and external stakeholders, actively managing the accounts receivable inbox.
- Post receipts daily and support donor charitable tax receipting and reconciliations.
- Maintain organized electronic and paper filing systems.
- Perform month-end reconciliations and journal entries.
**Additional Responsibilities**
- Act as backup support for other Finance Team members as directed by the Manager of Finance.
- Execute other assignments as needed to contribute to the overall financial operations.
**Compensation**:
- A competitive salary
- Potential performance bonus: Up to 5%
- Initial vacation entitlement of three weeks
- Comprehensive benefits package including a health spending account
- RRSP featuring an automatic 5% contribution from Onward and an additional 2% contribution with a matching component
- Five flex days per year
- A dynamic and supportive work environment where your actions make a real impact in the community
**Required Skills and Knowledge**:
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills with excellent attention to detail and professionalism.
- Ability to maintain confidentiality and exercise discretion with sensitive information.
- Proactive and resourceful attitude with a willingness to take on new challenges.
- Ability to handle multiple assignments and prioritize activities in a fast-paced organization.
**Education and Experience**:
- Bachelor’s degree or diploma in accounting, or a related field preferred.
- 1-2 years of industry experience with accounts payable/accounts receivable or equivalent.
- Experience in Yardi, or a similar software suite would be an asset.
**Our Commitment**:
Our commitment to diversity, equity, and inclusion ensures equal opportunities for all applicants; we encourage individuals from all backgrounds to apply.
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