Executive Assistant

3 weeks ago

Ottawa, Canada CARE Canada Full time

CARE Canada is looking for an Executive Assistant

**ABOUT THE ROLE / WHAT THE ROLE OFFERS***

CARE Canada’s bold strategic plan, From Caring Comes Courage (2021 - 2025), sets out CARE Canada’s commitment to bring all our resources, talent, and expertise together to unlock women’s leadership for a gender-just future. It recognizes that to lead change and realize a better life for herself and her community, every woman needs to be safe, healthy and have a dignified livelihood. It also fundamentally realizes that ‘business as usual’ is no longer good enough: this Plan challenges us to reimagine how we achieve our mission, inspire Canadian investment in that mission, and transform our organization to be future-ready.
***

Under the leadership of the President & CEO of CARE Canada, you will be responsible for providing comprehensive administrative support to the CEO and Senior Leadership Team. On daily basis, you will be the right hand of the CEO, work closely with the Manager of Governance Operations and ensure smooth communication with internal and external stakeholders.

As an Executive Assistant, you will play a critical role in supporting CEO and Senior Leadership Team in various administrative tasks:

- You will help with drafting and proofreading correspondence, reports, and presentations.
- You will assist and ensure that technology and systems are in place for both virtual and in-person meetings involving the CEO
- You will plan and organize domestic and international travel arrangements (including flights, visas, accommodation, and transportation)
- You will prepare minutes of meetings, draft the agendas
- You will support virtual and office-based events
- Other duties as required

Because of the nature of the work, demands are fast-paced and unpredictable. To thrive in this job, you will need to be flexible and be willing to both lead and work as part of a close-knit team when needed.

Gender is at the heart of CARE’s mandate, and therefore at the center of everything we do. You must have a strong commitment to gender equality and be keen to learn more about how these fits into the work that we do.

**WHAT YOU OFFER / ABOUT YOU**
- Bachelor's degree or diploma in a related field, or equivalent work experience
- 5+ years of experience in a senior executive assistant role supporting C-Suite Executives
- A professional who can manage conflicting demands, multi-task and quickly adapt to changing circumstances in a fast-paced, supportive environment
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to work independently and prioritize tasks effectively
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint and Teams
- Ability to solve problems creatively and to analyze, conceptualize and strategize individually as well as part of a team
- Ability to exhibit cultural sensitivity and commitment to CARE Canada’s diversity, equity and inclusion strategy and work
- Desire for continuous learning
- Experience with a CRM and finance software

**WHAT WOULD MAKE YOU EXTRAORDINARY**
- French language fluency, written and oral
- Experience working in a non-profit
- Experience in communications, social media and emerging technologies
- A mindset that embraces change and thrives in a dynamic environment
- Proven experience as an innovator who likes to improve things
- Experience in International Development or Humanitarian Aid or complementary experience with partners within our sector

**REQUIREMENTS**
- Promote and maintain an organizational culture that advances gender equality, reduces power abuse and inequalities, and fosters trust and safety.
- Create an environment within CARE's workplaces, programming, and communities where CARE works that is free from sexual harassment, sexual abuse and sexual exploitation and child abuse (SHEA-CA).
- Ensure high standards of prevention and response measures for SHEA-CA are in place consistent with the CARE International (CI) Safeguarding Policy and Safeguarding Code of Conduct.

**LOCATION**:Ottawa, Ontario; Hybrid.

**WHAT WE OFFER / ABOUT CARE**
***
- Starting Salary Range between $65,000 - $70,000 depending on skills and experience
- Generous leave entitlements, including December holiday closure
- Full benefits: dental, medical, vision care, paramedical, life insurance (some exceptions may apply) and professional and confidential Employee Assistance Program services
- Learning and development opportunities and specialized training
- Flexible work hours and work from home arrangements within Canada
- A family friendly environment
- Amazing colleagues who are very committed to CARE’s mission
- CARE Canada has a mandatory vaccination policy currently in place with accommodations based on the Ontario Human Rights Code._
- _
- employers to seek information in line with this scheme._

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