Project Coordinator

1 month ago

Ottawa, Canada CADTH Full time

**Status**: Full time, indefinite

**Location**: Ottawa, Ontario or Toronto, Ontario (hybrid)

**Closing date**: February 8, 2024

**Salary range**: $56,000 to $69,000 per year

CADTH is Canada’s drug and health technology agency. We’re a not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. We’re funded by Canada’s federal, provincial, and territorial governments, with the exception of Quebec, to provide independent information and advice to the country’s publicly funded health care systems. Health administrators and policy experts rely on CADTH to inform their decisions about the funding and appropriate use of the drugs, devices, and services used to prevent, diagnose, and treat medical conditions.

Primary Focus
The Project Coordinator is responsible for coordinating projects, which includes developing and maintaining schedules and milestones and monitoring timelines, to achieve project objectives within given constraints.

On any given day, the Project Coordinator will be responsible for:
Project Coordination
- Work with the Evidence, Products and Services Business Unit to develop project schedules and milestones for smaller projects.
- Track pending submissions and assess for completeness by established guidelines.
- Coordinate meetings and lead follow-up with participants as well as partners and customers to ensure deliverables are on time.
- Accurately complete data entry on assigned projects to ensure the quality of CADTH data and format technical documents to ensure compliance with templates and document management principles (i.e., redaction and security).
- Work with the Evidence, Products and Services Business Unit to coordinate external resourcing, which may include expert and contracting support, as required.

Reporting and Communication
- Work with the Evidence, Products and Services team to support preparing timely, accurate reports on pending submissions, project status (including closeout), resource capacity, budget, and other metrics for CADTH leadership to support forecasting and resource planning.
- Support document management and distribute project material to internal and external partners, which includes coordinating with the publishing team.
- Prepare and send final reports and perform project closeout activities.
- Support the project manager by updating project schedules and milestones for projects.
- Support CADTH committees and working groups by overseeing preparing, finalizing, and posting committee meeting briefs and documents.
- Document, maintain, and update CADTH project coordination processes in collaboration with the Evidence, Products and Services team, employees, and partners to ensure best practices and quality indicators are followed. This includes operationalizing new program processes and contributing to the ongoing evolution and process improvement of project workflows by identifying areas for continuous improvement.

Is this the right role for you?

**The Project Coordinator will likely have**:

- a college diploma in business or a related field and 2 or more years of experience supporting project management (gathering information and updating project data; maintaining project forms, templates, and tools; producing project reports; supporting project managers)
- advanced computer skills using the Microsoft Suite of tools, specifically Project, SharePoint, Word, Outlook, Excel, and PowerPoint
- proven time management and prioritization skills to effectively manage multiple tasks and meet established deadlines
- excellent attention to detail
- ability to work in a fast-paced environment and adapt quickly to changing priorities
- ability to exercise discretion in handling sensitive situations and maintaining confidentiality
- professionalism and interpersonal skills needed to communicate (orally and written) effectively with internal and external stakeholders.

What will set you apart?
- Completion of project management courses
- Certified Associate in Project Management (CAPM) accreditation or working toward accreditation
- Related experience with a not-for-profit health research organization
- Fluency in French.

What’s in it for you?

**At CADTH, you will find**:

- a team-focused, supportive, and inclusive work environment
- a competitive compensation package, including participation in the Healthcare of Ontario Pension Plan (HOOPP) — one of Canada’s largest and most successful defined benefit pension plans
- a comprehensive benefits package for employees and dependents, including health, dental, life and travel insurance, health spending account, and employee assistance program
- paid time off includes a minimum of 4 weeks' vacation, sick and life leave, a December holiday closure, and other leave options
- opportunities to work with and learn from highly specialized professionals
- personal growth through professional development opportunities, corporate training, and support for continuing education
- a friend

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