Executive Assistant
1 week ago
Financial planning and services
**Asset languages**:
- Mandarin
- Chinese
**Work setting**:
- Work in employer's/client's home
- Various locations
- Willing to relocate
- Relocation costs not covered by employer
- Business
- Business sector
**Tasks**:
- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Prepare and format page presentation
- Perform personal and business errands for employers
- Maintain accurate records
- Perform general office duties
- Advertise and/or promote products, sales or services
- Record and prepare minutes of meetings, seminars and conferences
- Work with the marketing department to understand and communicate marketing messages to the field
**Type of materials**:
- Foreign language materials
**Computer and technology knowledge**:
- Simply Accounting
- MS PowerPoint
- MS Access
- MS Excel
- MS Outlook
- MS Word
- Social Media
**Area of work experience**:
- Real estate
**Sales experience**:
- Media advertising
**Transportation/travel information**:
- Valid driver's licence
- Own vehicle
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Overtime required
**Personal suitability**:
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Proactive
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
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