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Administrator, Time

7 months ago

Toronto, Canada Porter Airlines Inc. Full time

Job Summary:
Support the initial stages of the semi-monthly payroll cycle through the accurate and efficient tracking of team member time and attendance. Analyze time and attendance data, identify trends, resolve discrepancies, and provide valuable insights to optimize workforce management processes.

Duties & Responsibilities:

- Create, maintain and assist workforce administrators with schedule templates
- Monitor the accuracy of the time data submitted
- Track shift swap and shift drop practices by department
- Utilize technology to detect anomalies and discrepancies in payroll submissions
- Communicate with business partners on the proper processes for time data collection and the associated payroll implications
- Partner with the People and Culture department to develop and maintain an inventory of legislated workplace agreements
- Audit payroll work rules and ensure accuracy and compliance with company policies and the Canada Labour Code regulations
- Maintain system punch rules, including geo-location practices and time clock administration
- Control the payroll work groups and department approval structure within the system
- Generate reports and metrics on attendance, hours worked, overtime, and other relevant data
- Design, develop and maintain the time & attendance knowledge database
- Assist in training team members and stakeholders on time and attendance modules and policies
- Respond to ‘Tier 2’ payroll inquiries and provide detailed and accurate information to resolve issues
- Stay up-to-date on legislative and regulatory changes
- Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy

Behavioural Competencies:
**Concern for Safety**: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.**Teamwork**: Working collaboratively with others to achieve organizational goals.**Passenger/Customer Service**: Providing service excellence to internal and/or external customers (passengers).**Initiative**: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.**Results Focus**: Focusing efforts on achieving high quality results consistent with the organization’s standards.**Fostering Communication**: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications:

- Post-secondary diploma or equivalent work experience
- 2-3 years of work experience in payroll administration, human resources and/or data analytics
- Experience with workforce management or HRIS software
- Proficient in Microsoft Excel or other data analysis tools
- Knowledge of labour laws, regulations, and compliance related to hours of work
- Strong attention to detail
- Excellent time management skills with the ability to multi-task in a high volume environment
- Able to work autonomously while possessing strong interpersonal skills and excellent written and verbal communication skills
- Ability to maintain a high degree of discretion, diplomacy and confidentiality

Company Description: