Accounts Payable Administrator

7 months ago

Toronto, Canada Regent Park Community Health Centre Full time

We are a dynamic community-based health centre promoting social justice and health equity in the Regent Park neighbourhood and Downtown East area of Toronto. We operate out of several locations and provide a wide variety of services including: primary health care, chiropody, physiotherapy, health promotion, social work, community health, immigrant and refugee services, harm reduction and homeless programs, Pathways to Education, infant and child development programs, parenting programs, youth outreach and employment services.

**Position Summary**:
The Accounts Payable Administrator is responsible for the organizations accounts payable and receivable process and provides general administrative support to the Finance & Operations (F&O) team and to the organization as a whole, as needed.

**Responsibilities Include**:

- Perform all aspects of accounts payable (AP) and receivables (AR) for the organization including matching approved purchase orders, attaching invoices to delivery slips and respective correspondences.
- Process AR and AP invoices in MS Dynamics Great Plains (GP) with a high level of accuracy, accordance with Canadian GAAP and Ontario Healthcare Reporting Standard (OHRS).
- Prepare payment for EFT/Wire/cheques/credit card requisitions in GP per invoice payment terms. Including coordinating payment requisition sign-off in compliance with requisition signing policy and payment dispatch.
- Manage cheque deposits and process in GP.
- Perform banking entries in GP, including electronic deposits, and pre-authorized payments.
- Process all Employee Reimbursement and Credits Card Expense report in GP.
- Reconcile transactions with statements, including business credit cards.
- Prepare and disburse payment notification to vendors and invoices to customers.
- Research, track and restore accounting or documentation problems and discrepancies.
- Ensuring that all payments are made timely and in accordance with company policy
- Resolving payment discrepancies on behalf of the company
- Contribute/participate in team-based duties as assigned, including contribution to operational and team effectiveness of the Corporate Services Team, and overall Workplace Success initiatives across the organization.
- Collaborate with the finance team members and other departments to maintain company financial health.
- Maintain an inventory list for all purchases across the organization and ensure the items are tracked appropriately through the central asset registry
- Maintain the finance records management system including maintaining, archiving and scanning of records, overseeing and maintaining the record destruction process, filing, and organizing financial records for the annual audit, etc.
- Prepare petty cash reimbursements and oversee gift card/token purchase and distribution to ensure proper documentation and record of all.

**Organizational**:

- Attend and contribute to organizational events and meetings as required;
- Participate in and contribute to the effective functioning of team and committee meetings
- Participate in relevant professional development, as assigned, to enhance skills.
- Continue to improve professional knowledge and remain up to date concerning current trends in areas of specialization.
- Observe and ensure compliance with RPCHC policy and procedures,
- Work to promote health equity and social justice within the scope of the role.
- Be knowledgeable about and comply with the Occupational Health and Safety Act (OHSA), Personal Health Information Protection Act (PHIPA), Accessibility for Ontarians with Disabilities Act (AODA), the Ontario Human Rights Code and other relevant legislation.
- Keep supervisor informed and up to date on relevant issues.
- Perform other related duties as required and assigned by the Director.

**Qualifications and Skills required**:

- Four years of experience in accounts payable using accounting systems
- Strong computer skills, especially with Microsoft Office (Word, Excel)
- Experience with accounting software, and Microsoft Great Plains, in particular.
- Previous experience maintaining electronic and paper filing systems;
- Ability to manage high volume of work and respond quickly and accurately
- Strong analytical and problem-solving skills
- Ability to take initiative and work independently as well as collaboratively within and across teams
- Understanding of Anti-oppression principles and ability to work effectively with people of various cultural, age and economic backgrounds
- Must have the most up to date vaccine for the safety of clients and staff

Regent Park CHC is committed to equity in our hiring and employment practices. Applications are encouraged from qualified individuals who are Indigenous people, members of racialized communities, individuals of diverse sexual orientation and gender identification, persons with disabilities and others protected under the Human Rights Code as well as individuals with lived experience in the Regent Park communit

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