Fipp Administrative Coordinator

2 months ago

Richmond, Canada WorkSafeBC Full time

Job requisition number

038315

Job location

Richmond

Full-time / part-time

Full-time

Salary

$62,019 - $75,353/annually

Expected Salary Range

Posting period

From 11/06/2023 to 11/10/2023

Overview

Our Freedom of Information and Protection of Privacy (FIPP) department is seeking a **FIPP administrative coordinator** to coordinate the access to information request and privacy breach processes for the organization.

This is a temporary 12-month assignment in which you will provide diverse and confidential administrative support to the access to information and privacy manager and the FIPP officers of the Law and Policy division. With tact and discretion, you’ll handle confidential and sensitive information relating to WorkSafeBC records, policies, and operations. If you enjoy providing exceptional administrative support and have good attention to detail, consider joining us for this opportunity at our head office in Richmond.

**How you’ll make a difference**: You’ll ensure WorkSafeBC is serving stakeholders across B.C. effectively

**Where you’ll work**

At WorkSafeBC, we offer a **hybrid work model **that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from your B.C. home and be on-site roughly once to twice per week in our Richmond office.

What you'll do
- Respond to routine access to information requests by searching WorkSafeBC systems, gathering required information and drafting response letters
- Review and assess all incoming privacy breach notifications, handle low level breach matters and assign medium and high level breaches to the Officers or Manager
- Record, transcribe, and organize complex and confidential files and correspondence regarding all aspects of WorkSafeBC’s functions and operations, from verbal, handwritten, and electronic sources
- Establish and maintain confidential computerized and paper files and records, and maintain comprehensive tracking systems for sensitive correspondence and files
- Perform other tasks as required, e.g., receive and distribute incoming mail, organize and maintain the FIPP department library, and compile statistical information on a regular basis

Is this a good fit for you?

We’re looking for someone who can:

- Recognize sensitive issues and maintain confidentiality
- Produce meticulous and detail-oriented work
- Manage situations with diplomacy and tact
- Use excellent grammar and spelling in written communications
- Type a minimum of 60 words per minute
- Obtain and record information both orally and in writing
- Proficiently use Microsoft Word, Excel, and SharePoint

Your background and experience
- A minimum of grade 12
- A minimum of 2 years of recent, related experience in a secretarial or administrative support role

We’ll consider an equivalent combination of education and experience.

**Important to know**

Before we can finalize any offer of employment, you must:

- Successfully meet the legal requirements under the Criminal Records Review Act to work with children and/or vulnerable adults.
- Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

**Who we are**

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

**What’s it like to work at WorkSafeBC?**

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.
Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

**Learn more**: Discover who we are.

**Our benefits**

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:

- 4 weeks of vacation
- Extensive he

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