Transaction Administrative Coordinator

6 months ago


Wolfville, Canada Engel & Volkers Full time

The mission of our Company is to provide a premier customer service experience for our Advisors and the clients we serve. Each member of our team, our expert Advisors and phenomenal staff, are focused on our core values of competence, exclusivity and passion.

The Transaction Specialist is responsible for the auditing and processing of transactions. They will handle commissions and sales, as well as other day to day brokerage duties. The Transaction Specialist is an outgoing individual, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, they demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first. They will manage the auditing and processing of transactions efficiently and effectively to ensure all required documents are gathered to end with a successful sale. They will pay out all commissions on closing and track all transactions from start to post closing. This individual must provide exceptional customer service and have excellent communication skills.

Essential Duties and Responsibilities:

- Create timelines and follow up with individuals as needed to ensure all deadlines are met.
- Maintain accurate and compliant files for all transactions
- Create a house file (Google Drive) for all transactions
- Understand the contracts in order to summarize all important terms and conditions.
- Communicate with the advisor several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
- Close all transactions including paying Advisors, arranging deposits, and inputting closings into the various computer systems.
- Be the first point of contact/resource for all questions that arise throughout the transaction process. Establish relationships with all interested advisors in order to ensure a smooth process and share relevant information with the agent.
- Stay in good communication with the advisor/lawyers if any issues arise that need to handled.
- Ensure paperwork is completed correctly and timely with any office standards.
- Work with shop management and owners to manager coordination of transactons
- Other clerical duties pertaining to the position and brokerage

Position Requirements:

- Excellent at building rapport
- People oriented
- Strong written and verbal communication skills
- Good organizational skills
- Learning based
- Excellent follow-up
- Proactive in problem-solving

**Salary**: From $38,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Previous Brokerage administrative experience is a plus

**Experience**:

- Office and adminstrative: 3 years (required)

**Language**:

- English (required)

Ability to Commute:

- Wolfville, NS B4P 1C7 (required)

Ability to Relocate:

- Wolfville, NS B4P 1C7: Relocate before starting work (required)

Work Location: In person



  • Wolfville, Nova Scotia, Canada Old Orchard Inn Full time

    We are seeking a highly organized and detail-oriented Business Administration Coordinator to join our team at the Old Orchard Inn. In this role, you will be responsible for coordinating daily operations, supervising other workers, and maintaining digital databases.About the JobThis is a permanent position that requires 32-48 hours of work per week. The ideal...


  • Wolfville, Nova Scotia, Canada Old Orchard Inn Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the Old Orchard Inn. As an integral part of our operations, you will be responsible for coordinating various administrative tasks, ensuring seamless communication and efficient workflow.About UsThe Old Orchard Inn is a reputable establishment that...


  • Wolfville, Nova Scotia, Canada Old Orchard Inn Full time

    Job DescriptionWe are seeking an experienced Executive Office Coordinator to join our team at Old Orchard Inn. As a key member of our administrative staff, you will be responsible for providing exceptional support to our management team and ensuring the smooth operation of our office.ResponsibilitiesCoordinate the flow of information within the team,...


  • Wolfville, Canada Sodexo Campus Canada - Acadia University - Physical Plant Services Full time

    **JOB OVERVIEW** The Administrative Assistant will complete administrative tasks assigned by the manager in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other...


  • Wolfville, Canada Sodexo Campus Canada - Acadia University - Physical Plant Services Full time

    **JOB OVERVIEW** The Administrative Assistant will complete administrative tasks assigned by the manager in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other...


  • Wolfville, Canada Sodexo Canada, Physical Plant Services at Acadia University Full time

    **JOB OVERVIEW** The Administrative Assistant will complete administrative tasks assigned by the manager in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other...


  • Wolfville, Canada KBL Advantage Full time

    As an **Operations Coordinator** at KBL Advantage, you will play a key role in keeping our business organized and running smoothly. This position requires a detail-oriented, tech-savvy professional with strong organizational and communication skills. You’ll assist with property management tasks, administrative duties, and coordination, ensuring everything...


  • Wolfville, Canada JA MacKay Rentals Full time

    Work Term: Permanent - Work Language: English - Hours: 80 hours bi-weekly - Education: Other trades certificate or diploma - Experience: 2 years to less than 3 years - or equivalent experience **Work setting**: - Maintenance **Tasks**: - Direct and control construction projects - Prepare reports and statistics related to areas of responsibility - Develop...


  • Wolfville, Canada Old Orchard Inn Full time

    Work Term: Temporary - Work Language: English - Hours: 32 to 48 hours per week - Education: College/CEGEP - Experience: 1 year to less than 2 years **Work setting**: - Relocation costs not covered by employer - Hotel, motel, resort **Tasks**: - Coordinate the flow of information within the team - Evaluate daily operations - Open and distribute mail and...


  • Wolfville, Canada Old Orchard Inn Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 32 to 48 hours per weekEducation: Expérience: EducationCollege/CEGEPWork settingRelocation costs not covered by employerHotel, motel, resortTasksCoordinate the flow of information within the teamEvaluate daily operations Open and distribute mail and other materialsSupervise other...


  • Wolfville, Canada Old Orchard Inn Full time

    Work Term: PermanentWork Language: EnglishHours: 32 to 48 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingRelocation costs not covered by employerHotel, motel, resortTasksCoordinate the flow of information within the teamEvaluate daily operations Open and distribute mail and other materialsSupervise other...


  • Wolfville, Nova Scotia, Canada Old Orchard Inn Full time

    About the RoleWe are seeking a highly skilled and organized Executive Support Professional to join our team at Old Orchard Inn. This is a permanent full-time position that offers a competitive salary.Job SummaryThe successful candidate will provide administrative support to our senior management team, ensuring the smooth operation of our day-to-day...

  • Middle School Director

    6 months ago


    Wolfville, Canada Landmark East School Full time

    **Scope of the Position** The purpose of this Director at Landmark East School is to ensure that middle school teacher’s qualifications and skill sets are aligned with students’ strengths and needs for whom they have responsibility in terms of instruction, assessment and classroom management. This individual functions under the direction of, will report...

  • Commis Des Postes

    3 months ago


    Wolfville, Canada Canada Post - Postes Canada Full time

    Numéro de la demande d’emploi : 185211 Fonction administrative : Soutien aux opérations Ville principale : Wolfville Emplacement(s) supplémentaire(s): Province : Nouvelle-Écosse Type d’emploi : Temporaire - Nouveau Statut d’emploi : Temporaire Exigences linguistiques : Anglais essentiel Nombre de postes vacants : 1 Salaire : 22,68 $ Date de...

  • Production Supervisor

    6 months ago


    Wolfville, Canada MatrixHR Full time

    Matrix Labour Leasing is currently recruiting various Production Supervisor roles for a highly recognized and long-standing client company based in Halifax, NS. These roles require a mixture of the below qualifications and are dependent on the role. Qualifications vary on schooling and years of supervisory experience. This is a permanent full-time...


  • Wolfville, Canada L'Arche Homefires Full time

    L’Arche Homefires is seeking an energetic, compassionate individual who has a desire to nurture the growth of the Independent Living Support (ILS) Program and its assistants to support members with intellectual and developmental disabilities. The ILS Leader will be a member of team leaders and will directly supervise the ILS Assistants. This role will...