Administrative Support

2 weeks ago


Toronto, Canada West Park Healthcare Centre Full time

Job Status:
**Temporary, Full-Time, Approximately 1 year**
- Reports To:
**Director, Support Services**
- Hours of Work (shifts):
**Mon to Fri - Days**
- Internal Posting Dates:
**May 6 - 10, 2024**
- Salary Range:
**$30.73 - $32.11**
- Employee Group:
**SEIU Clerical**

**Join our team, where compassion meets excellence E**xplore our integrated campus to learn** **more.**

**Effective April 1, 2024, University Health Network (UHN) and West Park Healthcare Centre have come together to form Canada's most comprehensive and specialized rehabilitation and complex continuing care centre. Learn more about our integration, new hospital and **building Canada's leading rehabilitation ecosystem **here**.**

**Job Overview**:
**Job Overview**:
Providing administrative support to the Director, Manager, and Support Services team.

**Responsibilities**:

- Povides primary support to EVS including scheduling, payroll, locker management and triage for a new portering service.
- Process all incoming and outgoing communication, including mail, correspondence, minutes, forms, etc.
- Type confidential reports, including Performance Evaluations.
- Arrange and coordinate meetings; take and type minutes.
- Receive, print, issue and close maintenance work orders through OTRS; produce reports as requested.
- Provide assistance with administrative duties including typing and printing of policies and procedures, job routines, rosters, Ansos schedules, second clean lists, emergency codes, waste manifests etc.
- Arrange and coordinate meetings through Outlook calendars; take and type minutes.
- Set-up and maintain files for the Director, Manager, Supervisors and general office.
- Monitor and re-order office supplies when necessary.
- Track & process financial requisitions, purchase orders, capital requests, electronic visa transactions, budget and other information as required.
- Maintain and enter statistical and database information (key system, I.D./Parking Badge system, lockers, utilities, Preventative Maintenance system, Health Infrastructure and Renewal Software).
- Provides coverage for Diagnostic Imaging admin when primary individual is away..
- Perform other administrative duties as assigned, if not in contradiction with job purpose.

**Key Qualifications**:

- High school diploma.
- Administrative Support certificate/diploma or a minimum of 2 years of office experience.
- Proficiency in advanced Microsoft Word, Excel, and Outlook.
- Intermediate knowledge of MS PowerPoint.
- Minimum typing speed of 60 words per minute.
- Strong mathematical abilities.
- Excellent interpersonal, organizational, and communication skills (both written and verbal).
- Ability to work independently without supervision.
- Skill in prioritizing workload within a multi-task environment with multiple demands.
- Evidence of satisfactory attendance and punctuality.
- Competency in Word, Excel, and PowerPoint.
- Experience in a healthcare setting preferred
- Knowledge of Ross Systems (purchase orders), ANSOS, OTRS, Empath Property Tracking, Health Infrastructure Renewal Software, Chubb parking / access control system preferred.

***

**Join our team and help patients reclaim their lives at West Park Healthcare Centre



  • Toronto, Canada PACE Consulting Benefits & Pensions Ltd. Full time

    **What will I do?** As an Administrator, you will be responsible for the day-to-day client administration by providing support to various parties within the organization. This position plays a leading role in contributing to and enhancing the overall client experience. **Responsibilities (but not limited to)**: - Provide administrative support to various...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada PI Fine Art Full time

    **Sales Support Administrator** PI Fine Art is proudly Canadian and celebrating over 44 years in business, serving the retail, commercial and hospitality industries. We are one of the largest vertically integrated art companies in North America, specializing in art, wallcovering, mirrors, and alternative wall décor. We manage every step within the art...


  • Toronto, Canada York University Full time

    **PLEASE NOTE: THIS IS A PART-TIME CONTRACT, 25 HOURS PER WEEK**. **Purpose**: The Administrative Support Assistant role supports the Chair and Administrative Officer with several key functions including academic appointments, tenure, and promotion process. The role also supports department committees and the coordination of conferences/colloquia/...


  • Toronto, Canada IPFS Canada Full time

    A successful Arrears Support Administrator will help to nurture profitable program entity relationships, such that Customers value our premium finance services, and we achieve superior sustainable financial returns. The individual performing in this role will be responsible for providing legendary service to Brokers and insured Customers in a timely and...


  • Toronto, Canada Resolve support services inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 2 years to less than 3 yearsTasksTrain, direct and motivate staffDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesAnswer...


  • Toronto, Canada Resolve support services inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOversee the preparation of reportsOrder...


  • Toronto, Canada Resolve support services inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksTrain, direct and motivate staffDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOversee...


  • Toronto, Ontario, Canada Home and Community Care Support Services Full time

    CARE AND BE CARED FOR - THIS IS YOUR HOME Are you a strategic leader that drives effectiveness, efficiency and high quality performance? Do you have experience planning, directing, and organizing purchasing functions and contractual agreements? Are you passionate about exceptional health care and driven by a desire to help others? If so, take a look at this...


  • Toronto, Canada Connect Hearing Full time

    Who we are You enjoy creating and innovating. You never stop striving for better. You take responsibility and you get results. You love being part of a team. Above all, you want your work to matter: Welcome to our world! At Sonova we create sense by bringing sound to life. Our innovative hearing care solutions help millions of people enjoy life’s...

  • Compliance Officer

    4 weeks ago


    Toronto, Canada Campus Support Full time

    We are happy to say that we are looking for an experienced **Compliance Office to join our team at Campus Support - Toronto GTA, Ontario** **Reporting to**: Regional Compliance/Finance Manager **Hours**: 40 hours a week, 9am-5pm EST **Address**:Toronto GTA Campuses **Preference**:Experience with Post Secondary Private or Public Education Institution...


  • Toronto, Canada Canada Life Assurance Company Full time

    **Job Description**: We are looking for a **_Administration Support Associate in Toronto, ON._** **What you will do** - Manage all accounting and/or billing adjustments and process premium refunds and charges. - Handle all policy and client updates. - Assist Team members with special projects. **What you will bring** - Industry courses (LOMA) - 5 years...


  • Toronto, Canada York University Full time

    **Purpose**: Provide professional administrative support and coordination to support project plans for the Student System Renewal Program. **Education**: Completion of some University level Business courses. **Experience**: Some experience working in an academic environment performing similar tasks. Familiarity with IT related...


  • Toronto, Canada Canada Life Assurance Company Full time

    **Job Description**: The Adminstration Support Associate is responsible for the administration and maintenance of the insurance policy through its life cycle and Canada Life. **What you will do** - Manage all accounting / billing adjustments and process premium refunds and charges. - Handle all policy and client updates. - Assist Team members with special...


  • Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...


  • Toronto, Canada Altea Active Full time

    The Member Support Administrator thrive in a team oriented atmosphere where they pride themselves in consistently delivering a five-star customer service experience to all members. These cheerful folks enjoy spreading joy and optimism while consistently improving member retention by undertaking a number of administrative duties. They have a knack for...


  • Toronto, Canada Arthur Grand Technologies Inc Full time

    **Company Description** We are a minority owned staff augmentation and technology consulting company To keep our valued employees, we need to keep them engaged in challenging, interesting work, offer market-relevant benefits and provide continued opportunities for professional growth. Arthur Grand Technologies is currently seeking a highly motivated and...


  • Toronto, Ontario, Canada Canadian Broadcasting Corporation Full time

    Position Title: Administrative Support, Level II (T & I) (Hybrid)Status of Employment:Temporary Long-Term (Fixed Term)Position Language Requirement:English, FrenchLanguage Skills:English (Reading), English (Speaking), English (Writing), French (Reading), French (Speaking), French (Writing)Work at CBC/Radio-CanadaAt CBC/Radio-Canada, we create content that...


  • Toronto, Ontario, Canada Canadian Broadcasting Corporation Full time

    Position Title: Administrative Support, Level II (T & I) (Telework/Hybrid)Status of Employment:Temporary Long-Term (Fixed Term)Position Language Requirement:English, FrenchLanguage Skills:English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate), French (Reading - B - Intermediate), French (Speaking - B...