Property Management Administrative Assistant

3 weeks ago


Montréal, Canada Emballage Tout Full time

We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant in Property Management. This role requires a versatile professional who can provide exceptional administrative support to our real estate operations while also assisting the President with personal tasks.

**Key responsibilities**:

- Assist in managing commercial and industrial properties, including office spaces, retail spaces, and warehouses.
- Coordinate property inspections, maintenance, and repairs.
- Assist in negotiating leases, contracts, and agreements.
- Collect and analyze data on property performance and market trends.
- Maintain accurate property files, databases, and documentation.
- Conduct property visits, address tenant inquiries, and foster positive relationships.
- Serve as primary point of contact for tenants, addressing inquiries and concerns.
- Assist with tenant onboarding and move-in/move-out processes.
- Coordinate tenant communications and rent collection.
- Assist with lease administration activities and maintain lease files.
- Track lease expirations and critical dates for proactive management.
- Process lease-related documents.
- Assist in preparing budgets and monitoring operating expenses.
- Coordinate with accounting personnel to track rent payments.
- Manage President's schedules and travel arrangements.
- Organize and maintain files and records.
- Ensure office cleanliness and organization.
- Review, proofread, and translate documents.

**Qualifications**:

- Bachelor’s degree or equivalent; real-estate certification a plus.
- Proven experience in administrative or personal assistant roles.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills. (French and English)
- Proficient computer skills, including MS Office suite.
- Detail-oriented with a high level of accuracy in data entry and documentation.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and work independently.

**Salary**: $50,000.00-$70,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Montréal, QC H3H 1E8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person



  • Montréal, Canada Castle Property Management Full time

    **Job Title**: Guest Service Assistant Manager **Location**: Montreal, Quebec **Company Overview**: Castle Property Management Inc is a leading short-term rental property management company based in Montreal. We specialize in providing exceptional experiences to guests while maximizing the value and efficiency of our clients' properties. **Position...


  • Montréal, Canada Castle Property Management Full time

    **Job Title**: Bookkeeper **Location**: Montreal, Quebec **Company Overview**: Castle Property Management Inc, a leading short-term rental company based in Montreal, specializes in providing exceptional lodging experiences and property management services. Our commitment to operational excellence and financial accuracy drives our success in the hospitality...

  • Assistant Property Manager

    Found in: Jooble CA O C2 - 3 weeks ago


    Montréal, QC, Canada Power Staffing Solutions Full time

    Assistant Property Manager Location : Montreal, QC Tenure : Full-time, Permanent Our client is a leading real estate management and services organization. With offices in thirteen countries, they are well-established with an extensive network of residences. They are looking to bring an experienced Assistant Property Manager onto their team. ...


  • Montréal, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Assistant Property Manager

    Found in: Jooble CA O C2 - 3 weeks ago


    Montréal, QC, Canada Power Staffing Solutions Full time

    Position : Assistant Property Manager Location : Montreal, QC Compensation : $75k+ Tenure : Full-time, Permanent Position Overview: Our client is a leading real estate management and services organization. With offices in thirteen countries, they are well-established with an extensive network of residences. They are looking to bring an experienced...

  • Assistant Property Manager

    Found in: Jooble CA O C2 - 2 days ago


    Montréal, QC, Canada EightSix Network Inc Full time

    Our client is a leading real estate management and services organization. With offices in thirteen countries, they are well-established with an extensive network of residences. They are looking to bring an experienced Assistant Property Manager onto their team. What you’ll be doing: Managing property budgets, overseeing invoice review, and ensuring...

  • Assistant Property Manager

    Found in: Adzuna CA C2 - 5 days ago


    Montréal, Québec, H2W 1S8, Montréal, Canada Power Staffing Solutions Full time

    Position : Assistant Property ManagerLocation : Montreal, QCCompensation : $75k+Tenure : Full-time, PermanentPosition Overview:Our client is a leading real estate management and services organization. With offices in thirteen countries, they are well-established with an extensive network of residences. They are looking to bring an experienced Assistant...


  • Montréal, Canada CAPREIT Full time

    : Are you highly organized, detail-oriented and enjoy learning new systems? Do you have an interest in residential property management and want to build a career with one of the 50 Best Employers in Canada? If this is you, come join our community as a **Property Administrator.** **Who are we?** We are a growth-oriented company that own and operate the...

  • Property Manager

    2 days ago


    Montréal, Canada CAPREIT Full time

    : Are you an enthusiastic leader with strong decision-making and organizational skills? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as a **Property Manager**. **Who are we?** We are a growth-oriented company that own...

  • Property Manager

    2 days ago


    Montréal, Canada Les Immeubles Laurier Full time

    **Les Immeubles Laurier are looking for a property manager to oversee the rental management of our buildings located in the Plateau Mont-Royal area.** A passionate individual about real estate, eager to work in a stimulating and dynamic environment. Someone who is responsible, versatile, and resourceful. You will primarily work at our office, directly under...

  • Property Manager

    6 days ago


    Montréal, Canada AEDN Realty Full time

    _**About Us**_ - AEDN Realty is a private real estate investment company founded in 1950. AEDN assets include equity interests in multi-family, industrial, retail, student housing and commercial properties across Canada and the US. AEDN also engages in development and management of retail, commercial and residential properties._ We are looking to hire a...


  • Montréal, Canada Santelli Asset Management Full time

    Company: Santelli Asset Management Location: Downtown Montreal Position Type: Part-Time (25 hours per week) **Salary**: $21 per hour Schedule: Flexible start and end time between 8:00 am and 5:00 pm, Monday to Friday **Key Responsibilities**: Provide exceptional customer service to co-owners, syndicates, and vendors in both French and English...


  • Montréal, Canada Castle Property Management Full time

    **About us** Castle Property Management is a well-loved and highly-rated Airbnb property located in Montreal. We take pride in providing a comfortable and memorable stay for our guests. As part of our commitment to excellence, we are seeking a dedicated and detail-oriented Airbnb Housekeeper to join our team. As an Airbnb Housekeeper, you will play a vital...

  • Property Manager

    5 days ago


    Montréal, Canada AEDN Realty Full time

    _**About Us**_ - AEDN Realty is a private real estate investment company founded in 1950. AEDN assets include equity interests in multi-family, industrial, retail, student housing and commercial properties across Canada and the US. AEDN also engages in development and management of retail, commercial and residential properties._ We are looking to hire a...

  • Property Administrator

    22 hours ago


    Montréal, Canada Triovest Realty Advisors Full time

    Join Triovest, one of the largest privately-owned Canadian commercial real estate companies, as a **Property Administrator** in Montreal. This is an exciting opportunity for a Property Administrator in Commercial Real Estate! We are seeking a highly organized and detail-oriented professional to join our team and work closely with the Property Management and...


  • Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...

  • Property Manager

    5 days ago


    Montréal, Canada Mackenzie House Apartments Inc. Les Appartements Mackenzie House Inc. Full time

    **PROPERTY MANAGER** We are looking for a bilingual Property Manager to assist in the administration of a 70 unit residential apartment building in downtown Montreal. The position requires a commitment of approximately 15 hours per week, at a rate commensurate with experience. The manager’s primary responsibility is to ensure that the building is safe,...

  • Property Manager

    Found in: Jooble CA O C2 - 2 weeks ago


    Montréal, QC, Canada CAPREIT Apartments Full time

    Are you an enthusiastic leader with strong decision-making and organizational skills? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as a Property Manager . Who are we? We are a growth-oriented company that own and...

  • Property Manager

    2 days ago


    Montréal, Canada SmartCentres Full time

    **Job Title**: Property Manager **Reports To**: Regional Director Property Management, Eastern Region **Department**: Property Management Position Summary Accountable for managing site conditions, contractors tenant relations and reporting status on a regular basis - on call availability 24 hours daily. **Responsibilities**: The specific duties and...

  • Property Advisor

    6 days ago


    Montréal, Canada Administration portuaire de Montréal Full time

    Under the supervision of the Property Manager, the incumbent will help develop, implement, monitor and evaluate the various planning needs, programs and processes of the Port territory. They will also provide administrative and technical support for all areas of the department’s management team. The incumbent will: **Provide administrative support for Port...