Project Coordinator

1 week ago

King, Canada Priestly Demolition Full time

**Primary Purpose of Position**:
**Priestly Demolition Inc. (PDI) is seeking a team oriented Project Coordinator to join our Business Operations department working at our office in King, Ontario. This individual will report to the VP, Business Operations and support one or more Project Managers. In this role, the Project Coordinator will assist with several projects, all while being responsible for coordinating, organizing, and controlling project administrative activities.**

**Priestly’s hiring philosophy is based on culture, collaboration and then skills. Here is what we look for**:
**Culture**

**PDI is founded on key values that drive what we do for our clients and for each other. At the core, we understand the value of people, and we encourage a culture of safety, hard work, quality, and teamwork supported by a solid family foundation.**

**Our core values are extremely important to us. Are they aligned with yours?**
- **Family - **We are one family, one community, and we believe in treating each other with trust, respect, and courtesy. **This is truly the foundation of our success.**:

- **Safety - **We hold Safety as the core value upon which all of our projects and business planning is based. No job is so important that it cannot be done safely.**:

- **Integrity - **We make all business decisions and conduct all business operations with the utmost integrity and professionalism. We are accountable to one another, to our clients, to our partners, and to our community.**:

- **Innovation - **We embrace life-long learning, staying ahead of the curve, and thinking outside of the box. We will always strive to have the best technology, equipment, and people in the industry.**

**Collaboration**

**This means being people smart and championing being a team player. We encourage teamwork and respect, help develop individual strengths, and recognize the contribution our people make to our success. We are always seeking better and more innovative ways to renew communities by clearing the way for new development, and by playing the role of environmental stewards.**

**Job Duties
- Responsible for project cost reporting by way of reviewing and approving foreman daily logs, preparing purchase orders, preparing subcontracts, and cost coding trucking tickets and other miscellaneous job expenses.
- Assist with project deliverables and execution from Start up to completion and financial close out.
- Assist the PM in the drafting and issuance of project proposals, Requests for Information, Requests for pricing, budgets, cash flows, and preliminary schedules
- Track the progress of work on site through the use of takeoff software.
- Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures
- Create and maintain Viewpoint operations reports for VP, Business Operations and Project Manager on an ongoing basis
- Review and maintain B2W Track reports for VP, Business Operations and Project Manager on an ongoing basis.
- Effectively and accurately communicate relevant project information to the client and project team
- Ensure clients’ needs are met in a timely and cost effective manner
- Review project documentation - i.e. contracts/drawings/specs - and ensure documents are complete and up to date
- Issue, follow-up and track Contracts, Letters of Intent, Purchase Orders, Submittals, etc.
- Assist the PM in the review of subcontractor quotations to ensure that only fair and reasonable pricing is recommended for approval
- Price Time and Material (Work Authorization) forms according to posted PDI price list.
- Track & manage change orders and T&M work authorizations in the database
- Assist in monthly progress billing and ensure invoices are submitted for ongoing projects every month
- Create and maintain job binders for the field and the office
- Maintain electronic job file by ensuring all project documents are appropriately filled and available
- Prepare substantial completion certificates and ensure all required project close out documents are obtained
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
- Keep the PM, VP, Business Operations and VP, Operations informed about project status and issues that may impact client relations, completion dates, and project budget
- Position Requirements

**Requirements**:

- College, University or equivalent degree in a related discipline (i.e. Construction/Project Management)
- 3+ years’ experience supporting Project Managers in the delivery of Demolition/ Construction projects
- Proficient in Microsoft Office Suite
- Demonstrated willingness to be adaptable and flexible to changing priorities
- Familiarity with demolition methods and legislation
- Experience in the field of demolition is definitely an asset

Work Conditions
- Safety equipment will be required, e.g. steel-toed safety boots, safety glasses/goggles, etc.
- Hazards associated wit

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